Town Meeting Minutes

February 9, 2010 - 7:00 PM

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Present: Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen

ALD: Herb Hawkins, Kathy Hansen, Dennis Pinkley, Darlene Gregory, Kathleen
Shields

Guests: Larry Slingsby, Isaias Martinez

Mayor O’Dell called the meeting to order at 7:00 PM and declared a quorum was present.

The minutes of regular meeting held January 12, 2010 were accepted, as presented, by acclamation.

The minutes of special meeting held January 27, were approved as presented, by acclamation.

January 2010 financial report was reviewed. Report was accepted by acclamation.
Bowen reported Mayor O’Dell had mentioned Western Federal Credit Union has higher money market rates than Arvest, but after checking Western is not insured by FDIC. They are insured through NCUA.

Avoca Fire & Rescue

Bowen presented Fire Chief Elliott’s report dated February 8. Department received $1700 grant from Rural Fire Protection Program and has ordered two (2) portable radios; working on ISO information; have called Red Cross for information on setting up emergency shelter.

Bowen introduced Ordinance No. 84, an ordinance approving the levying of fire dues on the residents of the Town of Avoca to be collected by the BC Collector’s office; calling for a special election on the matter; repealing Ordinance No. 83 and declaring an emergency.

Ordinance No. 84 was read in its entirety. Ald. Hansen, seconded by Ald. Pinkley, moved the first reading be accepted. All approved. Motion carried.

Ald. Hansen, seconded by Ald. Shields, moved the rules be suspended and Ordinance No. 84 be placed on its second reading by title only. All approved. Motion carried.
Ordinance No. 84 was read by title only.

Ald. Pinkley, seconded by Ald. Gregory, moved the second reading of Ordinance No. 84 be accepted. All approved. Motion carried.

Minutes of Regular Meeting
February 9, 2010
Page 2

Ald. Hansen moved the rules be suspended and Ordinance No. 84 be placed on its third and final reading, by title only. Ald. Pinkley seconded the motion. All approved. Motion carried.

Ordinance No. 84 was read by title only.

Ald. Hansen, seconded by Ald. Gregory, moved the third and final reading be accepted. All approved. Motion carried.

Ald. Pinkley, seconded by Ald. Hansen, moved the emergency clause be approved. All approved. Motion carried.

Bowen reported she will have Ordinance No. 84, along with other necessary documents, turned into the County Clerk, before the March 1 deadline.

Planning/Zoning

Larry Slingsby, zoning official, reported there has not been a lot going on. He reported, in September 2005, before Avoca had a zoning ordinance, the Council had re-zoned 5 ½ acres belonging to Bill Engles at 117 Russell Road from residential to commercial.

Mayor O’Dell reported the official zoning is reflected on the current zoning map.

Mayor O’Dell reported a Planning Commission meeting has not been scheduled.

Mayor O’Dell reported the residence at the corner of Orchard and Center had a recent water leak. Drainage on this property is an issue.

Committee Reports:

Spring Clean-Up date to be determined.

Streets

Isaias Martinez has presented a quote to clean out ditch line on south side of Benton County 74/Woods Lodge Road. After full discussion, Ald. Pinkley moved to have Mr. Martinez clear out the underbrush and leave all trees with a diameter of 6 inches, from the edge of the south side of Benton County 74/Woods Lodge Road to the south existing fence line, for a cost of $7,200 excluding areas that need dug out. Ald. Hansen seconded the motion. All approved. Motion carried.

Mayor O’Dell reported laying the blocks to help with the water flow in the north BC 74/Woods Lodge Road ditch line has not been started.

Mayor O’Dell reported the Town has the necessary right-of-way from David McClinton for the County to clear, install the concrete whistle and other necessary work on BC 74/Woods Lodge Road.

Mayor O’Dell reported it will cost approximately $3,000 to put a gravel ‘T’ at the dead-end on Shepherd Road, where Rader Drive was closed. The ‘T’ is necessary to give the trash truck, mail delivery and others a turn around.

Mayor O’Dell to turn in his time for snow plowing.

Minutes of Regular Meeting
February 9, 2010
Page 3

Street and traffic lights – all in working order

3. Park

  • a. Veteran’s memorial – on hold
    b. Bowen reported the GIF grant request for rubber mulching for the two (2) playground areas was submitted January 13. Bowen to find out when the grantees will be announced.

4. Town web site – Bowen reported Erik Weems is still in process of assembling and designing new website.

Permits:

Business Permits

  • 1. Bowen reported business permits have been renewed, for 2010, for the following businesses: Chrysalis Studios, Hawkins P C & I., Inc., Wingate Outdoor Advertising, Avoca Auto Sales, Inc., S & K Dirtworks, LLC, and Sunny & Hair Tanning & Salon.
  • 2. Renewal reminders will be sent out in February.
  • 3. It was reported the doors at Shalom Auto Repair & Body Work at 105 W. Rose have closed.

Building permits – none issued

Unfinished Business:

  • 1. Municipal court and police department – no report
  • 2. Unsightly conditions –
  • a. Unsightly conditions - S & K Dirtworks and McClelland & Sons - Old Wire Road; vacant trailer off Shepherd and Rader Drive – Bowen reported due to the winter weather, she will follow up in the spring, once clean ups can actually be done.

New Business:

Information from various towns/cities in the state concerning the details of business licenses/permits – no report

Bowen introduced and read Resolution 02-10, a resolution setting a cost/value of $1,000 or more and an expected useful life of at least two years, to fixed assets. Ald. Hawkins, seconded by Ald. Hansen, moved Resolution 02-10 be approved. All approved. Motion carried.

Resolution 03-10, a resolution authorizing the purchase of properties from Maryann and Rick Austin and authorizing Mayor O’Dell and Recorder-Treasurer Bowen to execute all contracts and necessary documents for the purchase of said properties, was introduced and read. Ald. Hansen moved Resolution 03-10 be accepted. Ald. Pinkley seconded the motion. All approved. Motion carried.

Minutes of Regular Meeting
February 9, 2010
Page 4

Resolution 04-10, a resolution amending the 2010 budget, was introduced and read. The resolution increases the general fund expenditures by $151,500 to cover the purchase and closing expenses of Rick Austin properties. Total general fund expenditures increased to $310,260 and total 2010 surplus decreased to $308,612. Ald. Hawkins, seconded by Ald. Gregory, moved Resolution 04-10 be accepted. All approved. Motion carried.
It was announced Cecile Bledsoe will make an announcement February 13 at Embassy Suites.

Ald. Pinkley, seconded by Ald. Hansen, moved the meeting be adjourned at 8:25 PM. All approved. Motion carried.

Respectfully submitted,

Diane Bowen
Recorder- Treasurer

Approved_______________________________
Mayor Thomas O’Dell

Attest___________________________________
Recorder-Treasurer Diane Bowen

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