Town Meeting Minutes

May 11 - 7:00 PM

Index of Meetings records online

Present: Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen
ALD: Herb Hawkins, Kathy Hansen, Dennis Pinkley, Darlene Gregory, Kathleen
Shields
Guests: Larry Slingsby, Rachel Ernst, Frankie Elliott, Rob Taylor, Kara Funk

Mayor O’Dell called the meeting to order at 7:00 PM and declared a quorum was present.

The minutes of April 13 were accepted, as presented, by acclamation.

April 2010 financial report was reviewed. Report was accepted by acclamation.

Avoca Fire & Rescue

Fire Chief Elliott reported he will re-contact Red Cross concerning ‘emergency shelter’; thermal image camera, funded with grant, will be ordered in the near future; applying for grant through FEMA; waiting on word from ISO; department will get a refurbished 3000 gallon tanker from Benton County; June 19 is annual BBQ and election is May 18, concerning Avoca residents’ fire dues on personal tax statements. Department may use ‘Rose Street Warehouse’ for training on Thursday, May 20th.

Rachel Ernst presented a proposal to the Council concerning placing a drink/snack vending machine in the park, under the pavilion, for a fund raiser. Machine would take up a 3’ X 3’ area, needs electricity, which is available, and would have a cage built around it. Fire Department will keep machine stocked and will be point of contact for any issues/problems. Cost for electricity was estimated $12 - $20 per month. Ald. Hawkins, seconded by Ald. Gregory, moved the proposal be accepted. All approved. Motion carried. Bowen suggested a recycling barrel for plastic/aluminum be placed in the area.

VAS – NEBCO

Rob Taylor, NEBCO fire chief, and Kara Funk, NEBCO board chair, were present to update the Council on the transfer of our area’s emergency medical services from VAS to NEBCO VFD. Updates included ambulance service under NEBCO will be ALS, advanced life support,; County attorney is working on contract allowing NEBCO to operate the ambulance service until Quorum Court figures out how to handle the dues (EMSD funds) collected by the county; City of Rogers is behind merger and several Roger’s medics will work for ambulance service. Taylor and Funk asked for Avoca’s support, during the transition. Having an annual function in Avoca as a fundraiser and Avoca’s line item in budget for ‘VAS – enrollment’ was discussed.

Minutes of Regular Meeting
May 11, 2010
Page 2

Planning/Zoning

Larry Slingsby, zoning official, reported no activity has occurred in the past month.
The planning commission met April 27. They adopted their by-laws and mapped out proposed planning area. Commission’s next meeting scheduled for June 29.

Ald. Hansen, seconded by Ald. Pinkley, moved the re-zoning application fee be set at $250. All approved. Motion carried.

Committee Reports:

Spring Clean-Up will be Saturday, May 15th.

Streets

Mayor O’Dell reported there has not been enough rain to test the flow devices in the north ditch line on BC 74/Woods Lodge Road.

Mayor O’Dell has not contacted Benton County road department to see when they will clear the trees, install the concrete whistle and do other necessary work on BC 74/Woods Lodge Road. Bowen reported she had called the county and was told the job has been done.

No report on looking into a sand/salt spreader.
Bowen reported the Town has applied for an ‘American Recovery & Reinvestment Act’ grant through the Arkansas Highway Department for traffic lights to be changed to LED lights.

Street and traffic lights – all in working order

4. Park

A. Veteran’s memorial – Mayor O’Dell reported there has been $2,300.00 in donations, to date, for the Veteran’s Memorial to be placed in front of Town Hall. Council agreed expenses, estimated at approximately $8,000, can be paid out of ‘special projects’ budget line item, until full funding has been received. Dedication will be held Saturday, September 18th.

B. Ald. Hansen reported the Town was not chosen for grant funds for the rubber mulching. The rubber mulching for the small playground area will be ordered in the near future, to be paid out of 2010 park improvement funds.

C. Pad has been poured for the portable potty unit and has been secured.

D. Benton County Water has had work done on the ditch line on the south end of the park.

5. Town web site – no report

6. Farmer’s Market – no report

Minutes of Regular Meeting
May 11, 2010
Page 3

Permits:

Business Permits

1. Bowen reported McClelland & Sons have leased their building located at 849 Old Wire Road to Joe Luper. Mr. Luper has been contacted and said he does not do any commercial work out of the building, only works on his equipment. Council agreed Mr. Luper does need a business permit. Bowen to contact.

2. Roy Henson has applied for his business permit for Avoca Railroad Auction, but waiting on sales tax number.

Building permits

none issued

Unfinished Business:

1. Municipal court and police department – no report

2. Unsightly conditions –

A. McClelland & Sons, Inc. – Bowen to re-send registered letter due to address change.

B. S & K Dirtworks have moved from 839 N. Old Wire Road and the grounds around the building have been cleaned up.

New Business:

Information from various towns/cities in the state concerning the details of business licenses/permits – no report

Bowen reported Roy Henson submitted lease application for ‘Rose Street Warehouse’ and has been approved. Lease has been signed and will start June 1. Lease amount - $700/month. Mr. Henson will have an auction 1 night a week and will use the empty lot for parking on auction night.

Ordinance No. 85, an ordinance authorizing payments for services to members of the Avoca Planning Commission/ Board of Zoning Adjustments for attending meetings of the planning commission and board of adjustment, was placed on its third and final reading. Ald. Hansen, seconded by Ald. Pinkley, moved the third and final reading of Ordinance No. 85 be accepted. All approved. Motion carried.

Bowen reported a newsletter was sent to all residents in May.

Resolution No. 06-10, a resolution supporting the display of the National motto “In God We Trust” in a prominent location in Town Hall was read. Ald. Hawkins, seconded by Ald. Pinkley, moved Resolution No. 06-10 be approved. All approved. Motion carried. Bowen, Hansen and Gregory to come up with display. Mayor O’Dell may also display “In God We Trust” in Veteran’s Memorial.

Bowen to contact someone immediately to have hazardous tree cut down.

Minutes of Regular Meeting
May 11, 2010
Page 4

Ald. Pinkley, seconded by Ald. Hansen, moved the meeting be adjourned at 9:05 PM. All approved. Motion carried.

Respectfully submitted,

Diane Bowen
Recorder-Treasurer

Approved_______________________________
Mayor Thomas O’Dell

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