Town Meeting Minutes

September 14, 2010 - 7:00 PM

Present: Mayor Thomas O’Dell, Recorder-Treasurer Diane
ALD: Herb Hawkins, Kathy Hansen, Darlene Gregory, Kathleen Shields,
Dennis Pinkley

Guests: Larry Slingsby, Jeanne Varnell, Jordan Sullivan, Frankie Elliott, Johnny McClelland

Mayor O’Dell called the meeting to order at 7:00 PM and declared a quorum was present.

The minutes of August 17 were accepted, as presented, by acclamation.

August 2010 financial report was reviewed and approved, as presented, by acclamation. Bowen reported the financial statement for January – June was published August 30th.

Avoca Fire & Rescue – Fire Chief Elliott presented the Department’s report dated September 8. The generator that has been recently installed is covered; department is getting a refurbished tanker from Benton County; working on 2011 budget; ‘emergency service(s) assistance’ line item on Town of Avoca’s budget is to be used for fire and rescue training. Fire department is having a yard sale fundraiser October 14, 15 and 16.

Planning/Zoning

Planning

Jordan Sullivan, planning commission chairman, reported the commission’s next regular meeting is Tuesday, September 28. They will also have a public hearing the same evening concerning possible adoption of new zoning code and map and new planning area. Commission will review request from Assembled Products Corporation on parcel/tract split. Leonard Steward has been invited to the meeting(s) concerning his mobile home at 517 Rader Road.

Ald. Hansen questioned whether the state building code and state fire code are included in our zoning code.

Zoning

Larry Slingsby, zoning official, reported he sent Mr. and Mrs. Stewart a letter, dated September 9, advising both the mobile homes on their property at 517 Rader Road, have to be removed by the end of September. Larry to send a registered letter if homes are not moved by the end of September.

Larry reported he had contacted two (2) residences on Hobbs Road concerning parking on their front yards, and the issue seems to be resolved.

Committee Reports:

Fall Clean-Up will be Saturday, October 23.

Streets

Mayor O’Dell reported the flow devices in the north ditch line on BC 74/Woods Lodge Road are being observed and he still needs to look at the south ditch line. Ald. Hansen noted there are a couple places that are overflowing and some undercutting of the asphalt on the south side of BC 74.

Mayor O’Dell reported the Town has contacted Benton County road department concerning paying for our cost of the concrete whistle installed on BC 74/Woods Lodge Road at the cave. To date we have not received a bill. Town had agreed to pay $2200 towards the cost.

Mayor O’Dell reported he has not contacted Ar. Highway Department and Benton

County to see if they have any surplus sand/salt spreaders. Benton County has not been contacted to see if they would sub-contract snow/ice removal.

Mayor O’Dell reported he and Bowen have both contacted Greg Hines concerning a joint effort to asphalt from the new culvert on BC 74 to McClinton Anchor’s entrance.

No response has been received.

Pot holes are on Hobbs Road, Benton County 74 and Rose Street.

Harley Ingram to spray ‘round up’ on both sides of BC 74 and the corner of Hobbs and Prairie Creeks Roads. Bush on the corner of Russell and Sheppard Roads, by the stop sign, to be cut back to at least 2 feet.

Three or more ‘no parking-fire lane’ signs need to be on Hobbs Road.
Street and traffic lights – all in working order

4. Park

  • A. Veteran’s memorial – Mayor O’Dell reported there was an early preview of the memorial today, September 14. Due to the weather, the residents from Fayetteville Veterans Home, were unable to attend and no media showed. Memorial is ready for September 18 dedication. Mayor O’Dell was thanked for all the hard work and dedication that has gone into the memorial!
  • B. Benton County Water has worked on the ditch line on the south end of the park and the whistle under Old Wire Road. Everything seems to be working.
  • D. Ald. Pinkley asked that Toni Carter be placed on the October agenda to discuss a ‘dog park’ with the council. Ms. Carter’s ‘dog park’ flyer to be placed on the outside bulletin board, per request.
  • 5. Town web site – Updated, except for all ordinances.
  • 6. Farmer’s Market – No report

Permits:

Business Permits

Avoca One Stop has been sold to Mike McKenzie. Business permit has been issued.

Building permits – none issued

Unfinished Business:

1. Municipal court and police department – to be removed from agenda

2. Unsightly conditions –

A. McClelland & Sons, Inc. – Johnny McClelland was in attendance to discuss his property on Old Wire Road. He explained he builds trailers and tries to get rid of the trash as he builds them; some of the trees/brush in the back of his property are on Lynn Fulton’s property; he has mowed; mechanics are to remove tires and he has had dumpsters on the grounds to dispose of trash. Ald. Hawkins, seconded by Ald. Hansen, moved the Town continue to monitor the progress made by Mr. McClelland to get his property into compliance with ordinances. All approved. Motion carried. McClelland to contact Bowen concerning getting his business permit current.

B. Superior Dock to be contacted concerning their property on Highway 62.

New Business:

Bowen presented information she had compiled, concerning business licenses/permits from various towns/cities, for Council’s review.

Mayor O’Dell, Ald. Hawkins and R/T Bowen attended a meeting with the Election Commission on August 31, concerning the charges on the statement received for May 18 election. Election coordinator Huston and R/T Bowen came to an agreement of $1521.44, a $492.50 adjustment, and the Commission agreed to the amount. Ald. Hawkins, seconded by Ald. Pinkley, made a motion to accept the compromised billing.

All approved. Motion carried.

Bowen to attend Municipal Clerk Institute at U of A in Fayetteville Sept 19 – 24.
Bowen has been trying to obtain information on train ride to Van Buren in November, but is having no luck in getting response from A & M Railroad.

Looking into the ordinance concerning unoccupied/abandoned homes was discussed.

Bowen to contact Assembled Products and Freedom Fire Pro concerning possible annexation.

Bowen reminded all that budget requests need to be submitted. Ald. Hansen requested monies be budgeted for rubber mulch in large play area. Emergency Service(s) Assistance to also be addressed in new budget to reflect continued education and training and emergency medical supplies.

Bowen to obtain estimate for November election cost.

Ald. Pinkley, seconded by Ald. Hawkins, moved the meeting be adjourned at 8:50 PM. All approved. Motion carried.

Respectfully submitted,

Diane Bowen
Recorder-Treasurer

 

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