Town Meeting Minutes

October 12, 2010 - 7:00 PM

Present: Mayor Thomas O’Dell, Recorder-Treasurer Diane

ALD: Herb Hawkins, Kathy Hansen, Darlene Gregory,Kathleen Shields,
Dennis Pinkley

Guests: Larry Slingsby, Jeanne Varnell, Jordan Sullivan, Toni Carter, Lee Stidham, Bobby Stidham, James Bailey, Richard Cox, James (J & S Auto)

Mayor O’Dell called the meeting to order at 7:05 PM anddeclared a quorum was present.

The minutes of September 14 wereaccepted, as presented, by acclamation.

September 2010 financial report was reviewed and approved, as presented, by acclamation.

Toni Carter, Humane Society of Benton County, was in attendance to present to the Council the idea of having a dog park in Avoca. Education, how to build a dog park, who monitors and polices, fencing, liability, etc. were all discussed. No action taken.

James Bailey, National Ghost Riders Association, presented the Town with an additional donation of $517.47 towards the Veterans Memorial. Bailey thanked the Town for the memorial and said their association would continue to collect money to help defray the town’s expense.

Avoca Fire & Rescue–Bowen presented Fire Chief Elliott’s report dated October 11.



Jordan Sullivan, planning commission chairman, reported the commissionhad a public hearing on Tuesday, September 28. They heard those that wished to be heard regarding possible adoption of a new zoning code and map and a new planning area. The commission approved the zoning code and is recommending the Council adopt the codeand alsoapproved a preliminary tract split for Assembled Products Corporation. A land use plan must be adopted before the Council can approvezoning ordinance, adopting zoning code.

b. Larry Slingsby,zoning official,reported Mr. and Mrs. Stewart did not remove the mobile home from their property by September 30 and he sent them another letter dated October 11. Larry is to also monitor vehicles on Hobbs Road that are parking in the fire lane, on the south side of the road. New signs have been recently installed.

Committee Reports:

Fall Clean-Upwill be Saturday, October 23.


Mayor O’Dell reported the water flow on the north side of BC 74 still needs some work and the problems on the south side still need addressed.

Mayor O’Dell reported he has not contacted Ar. Highway Department and Benton County to see if they have any surplus sand/salt spreaders. Benton County has not been contacted to see if they would sub-contract snow/ice removal. Mayor also to talk with James, J & S Auto, concerning spreader.

Ald. Hansen, seconded by Ald. Shields, moved Mayor O’Dell contact McClinton Anchor concerning asphalting BC 74/Woods Lodge Road from the new culvert to McClinton Anchor’s entrance.Mayor to proceed if cost is under $20,000, otherwise bids will have to be taken. All approved. Motion carried.

Brush has been cleared on corner of Hobbs and Prairie Creek roads.
Street and traffic lights – all in working order

4. Park

  • a. Veteran’s memorial – Dedication of memorial held September 18 was a great success. Bowen to order directional signs to memorial, to be placed under Town Hall/Park signs.
  • b. Ald. Hansen requested rubber mulch for the large playground area be funded in 2011 budget.
  • c. Volleyball and soccer nets to be taken down and porta potty service discontinued
  • November 1. Chain net to be ordered for basketball goal.
  • 5. Town web site – Updated, except for all ordinances.
  • 6. Farmer’s Market – No report


Business Permits

Business permit issued to Don Hoss Cameron for Hoss’s Mobile RV Repair located at 839 N. Old Wire Road.

Building permits– none issued

Unfinished Business:

  • McClelland & Sons, Inc. –Bowen reported Johnny McClelland has not made any effort to get his business permit and a registered letter was sent to him on October 7. Council will review property before 2011 business permit renewals.
  • Superior Dock to be contacted concerning their property on Highway 62.
  • Ald. Pinkley, seconded by Ald. Hansen, moved the review of ‘what constitutes the need for a business permit’ be tabled. All approved. Motion carried.

New Business:

Bowen reported she talked with George Panter, Assembled Products, concerning annexing his property into Avoca, by petition. Surveyor, Ron Ridout, to contact the attorney that is working with him.

Bowen attended the Municipal Clerk Institute at U of A in Fayetteville Sept 19 – 24 and received 40 hours towards 120 hours needed for ‘certified municipal clerk’. Bowen reported the classes were very informative and information learned will benefit the town. Some possible changes in the law that will affect Avoca will be posting financial statements, etc., bidding process and health benefits for part time employees.

Train ride to Van Buren to be taken off agenda.

Estimated cost from the BC Election Commission for November election is $206.32.
Bowen reported she will be meeting with Benton County Water to discuss their billing process for trash service. BCWD#1 received a bill from Roll Off Services for over $18,000.

Bowen reported the town computer crashed and has been repaired but it has been recommended it be replaced. A comparable model is HP G62 notebook 2.3 GHz, 320GB.

Ald. Pinkley, seconded by Ald. Hansen, moved the town purchase a new notebook, keeping costs under $1,000. All approved. Motion carried. Mayor O’Dell recommended we look into an off-site backup.

AHTD will hold public hearing for Avoca – Gateway project November 18th from 4 -7 pm. Meeting will be held at 1 PM for town officials.

The Legislative Joint Auditing Committee filed the Town’s 2009 audit (AUP) on October 8th. Council members have received a copy of the report and have reviewed. Council pleased with report as there were no exceptions found as a result of the procedures used by the auditing committee.

Resolution 06-10, a resolution authorizing the rate of property tax for the year 2010 to be collected in 2011, was read. Millage remains at 5.0 on real and personal property.

Ald. Pinkley, seconded by Ald. Hansen, moved Resolution 06-10 be approved. All approved. Motion carried. Bowen to forward copy of certified resolution to Benton County clerk.

Bowen to find out who would be responsible if a stray dog bit someone on town property.

Bowen reported Mr. Roy Henson, renter of Rose Street Warehouse, had a stroke and has been out of the building since October 1. Town has received two (2) applications.James, J & S Auto, was in attendance and asked the Council if they would have a problem with a paint/body shop in the building. Council had no objections and suggested he submit an application, if interested. Council also agreed to using a current credit check, if less than ninety days old.

Ald. Pinkley, seconded by Ald. Hawkins, moved the meeting be adjourned at 9:32 PM. All approved. Motion carried.

Respectfully submitted,
Diane Bowen



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