Town Meeting Minutes

November 9, 2010 - 7:00 PM

THIS IS A PRELIMINARY REPORT - PLEASE CHECK BACK FOR FINAL REPORT

Present: Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen
ALD: Herb Hawkins, Kathy Hansen, Darlene Gregory,Kathleen Shields,
Dennis Pinkley
Guests: Larry Slingsby, Jeanne Varnell, Jordan Sullivan, Richard Cox, James Bailey

Mayor O’Dell called the meeting to order at 7:00PM anddeclared a quorum was present.

Pledge of Allegiance.

The minutes of November 9 were accepted, as presented, by acclamation.

November 2010 financial report was reviewed and approved, as presented, by acclamation.

James Bailey and Richard Cox, National Ghost Riders Association, presented the Council with an album documenting the start to finish construction of the Veteran’s Memorial and a donation in the amount of $382.04.

Avoca Fire & Rescue–no report

Planning/Zoning

Planning/Zoning

Planning

a. Jordan Sullivan, planning commission chairman, reported the commission has accepted and recommending the council approve comprehensive land use plan, planning, planning area and zoning ordinance.

b. Next items the commission will be working on is master street plan and sub-division regulations. Next regular meeting scheduled for Tuesday, January 25.

c. Ronnie Smith’s appointment expires 12-31-10. Jordan has two possibilities, but needs to contact. Mayor stated he would like someone out of town limits, but within proposed planning area.

Zoning

a. Bowen reportedMr. and Mrs. Stewart were served their letter on sent a certified letter on November 2ndconcerning removing the mobile home from their property.To date, the letter has not been signed for and picked up. Bowen to contact process server and have the letter served to Mr. Stewart.

Committee Reports:

1. Fall Clean-Up–Bowen reported there was 5.06 ton of solid waste and numerous tirescollected onSaturday, October 23.Bowen to contact Benton County to see if the convicts can pick up trash along Highway 62.

2. Streets

  • a. Mayor O’Dell reported he laid 100’ of leach line in the ditch on the north side of BC 74. He asked that item ‘BC 74 – water flow’ be taken off the agenda.
  • b. Mayor reported the south ditch line on BC 74 is retaining water and concrete work is needed.
  • c. Mayor O’Dell reported he has not checked into surplus sand/salt spreaders, but James, J & S, is looking for a single axle dump truck for the town.
  • d. Asphalting BC 74/Woods Lodge Road from McClinton Anchor’s entrance east to town limits has been completed.A nonwoven geotextile underlayment fabric was applied before 2” overlay.

3. Street and traffic lights – all in working order

4. Park

  • a. Veteran’s memorial –Directional signs to memorial have been ordered; Bowen noted a plaque needs to be ordered for memorial donors.
  • b. Mayor O’Dell reported the red iron on the apple shed needs re-painted.
  • c. Banners to be changed out to ‘holiday’.

5. Town web site – Updated, except for all ordinances.

6. Farmer’s Market – No report – To be removed from agenda

Fall Clean-Upwill be Saturday, October 23.

Streets

Mayor O’Dell reported the water flow on the north side of BC 74 still needs some work and the problems on the south side still need addressed.

Mayor O’Dell reported he has not contacted Ar. Highway Department and Benton County to see if they have any surplus sand/salt spreaders. Benton County has not been contacted to see if they would sub-contract snow/ice removal. Mayor also to talk with James, J & S Auto, concerning spreader.

Ald. Hansen, seconded by Ald. Shields, moved Mayor O’Dell contact McClinton Anchor concerning asphalting BC 74/Woods Lodge Road from the new culvert to McClinton Anchor’s entrance.Mayor to proceed if cost is under $20,000, otherwise bids will have to be taken. All approved. Motion carried.

Brush has been cleared on corner of Hobbs and Prairie Creek roads.
Street and traffic lights – all in working order

4. Park

  • a. Veteran’s memorial – Dedication of memorial held September 18 was a great success. Bowen to order directional signs to memorial, to be placed under Town Hall/Park signs.
  • b. Ald. Hansen requested rubber mulch for the large playground area be funded in 2011 budget.
  • c. Volleyball and soccer nets to be taken down and porta potty service discontinued
  • November 1. Chain net to be ordered for basketball goal.
  • 5. Town web site – Updated, except for all ordinances.
  • 6. Farmer’s Market – No report

Permits:

Business Permits – none issued

Building permits – none issued

Unfinished Business:

  1. McClelland & Sons, Inc. – no changes
  2. Council reviewed the information Bowen gathered from various towns/cities in Arkansas concerning business permits. It was decided to set criteria of 5 or 6 items that would constitute the need for a business permit. If a business fell under one of the items a business permit would be needed in the town of Avoca.
    Suggested items include businesses requiring a sales tax permit from the State of Arkansas; business conducted in a building (brick and mortar) within town limits; home businesses with annual sales over $6,000; businesses that require any state or federal permits. Other items discussed were increasing the business permit fee to $50 for new businesses and not requiring permits for seasonal agri sales.

New Business:

1. Bowen reported she talked with surveyor, Ron Ridout, about his discussion with George Panter, Assembled Products, concerning annexing his property into Avoca, by petition. Mr. Ridout said he is going to wait on the annexation until the tract splits are completed and approved by Avoca Planning Commission.

2. Council agreed we do not need a dog park. Ald. Hansen, seconded by Ald. Shields, moved the council deny Toni Carter’s request for a dog park in Avoca Town Park. All approved. Motion carried.

3. Resolution 07-10, a resolution supporting the display of the national motto “In God We Trust” in a prominent location in the Avoca town hall, was read. Ald. Hansen, seconded by Ald. Gregory, moved Resolution 07-10 be approved. All approved. Motion carried. Bowen reported due to a mis-numbering issue, this resolution replaces Resolution No. 06-10 approved on May 11, 2010.

4. Bowen reported she met with Benton County Water concerning the $18,000 bill they received from Roll Off Services, Inc. At the present time, all issues have been resolved, concerning Roll Off and Benton County Water’s billing processes.

5. Ald. Hawkins to attend AHTD’s public hearing for Avoca – Gateway project November 18th.

6. Bowen reported she contacted David Schoen, legal counsel for Arkansas Municipal League concerning dogs. Arkansas Code Ann. 14-54-1102 gives the power to municipal corporations to prevent the running at large of dogs, etc. Municipalities may impound and destroy any dog running at large; prior to destroying, owner shall be given five days notice. Mr. Schoen also provided a copy of ‘Rules pertaining to Rabies Control’, put out by the Arkansas State Board of Health. Due to the town not having a dog catcher, impound area, etc. no action was taken.A cooperative approach among the county and local governments would be an ideal situation.

7. Bowen reported Joe Jones is now leasing Rose Street Warehouse as of November 1. His business name is Triple J Truck Service. Mr. Jones has paid November rent of $700 and $800 security deposit.

8. 2011 budget will be presented at December council meeting. Fire department allocations were discussed and must be spent on Station 1, vehicle maintenance and training.

9. Bowen announced all campaign contribution and expenditure reports are to be filed with Benton County clerk by December 2nd.

10. Superior Dock Inc. has closed their doors.

11. Bowen will be off the week of November 22nd.

12. Avoca Country Christmas parade is Saturday, December 11th.

Ald. Pinkley, seconded by Ald. Hawkins, moved the meeting be adjourned at 8:45 PM. All approved. Motion carried.

Respectfully submitted,
Diane Bowen

Recorder-Treasurer

 

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