Town Meeting Minutes

December 14, 2010 - 7:00 PM


Present: Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen
ALD: Herb Hawkins, Kathy Hansen, Darlene Gregory,Kathleen Shields,
Dennis Pinkley

Guests: Larry Slingsby, Jeanne Varnell, Jordan Sullivan, Richard Cox, James Bailey

Mayor O’Dell called the meeting to order at 7:00PM anddeclared a quorum was present.

Pledge of Allegiance.

The minutes of November 9 were accepted, as presented, by acclamation.

November 2010 financial report was reviewed and approved, as presented, by acclamation.

James Bailey and Richard Cox, National Ghost Riders Association, presented the Council with an album documenting the start to finish construction of the Veteran’s Memorial and a donation in the amount of $382.04.

Avoca Fire & Rescue–no report




a. Jordan Sullivan, planning commission chairman, reported the commissionhas accepted and recommending the council approve comprehensive land use plan, planning, planning area and zoning ordinance.

b. Next items the commission will be working on is master street plan and sub-division regulations. Next regular meeting scheduled for Tuesday, January 25.

c. Ronnie Smith’s appointment expires 12-31-10. Jordan has two possibilities, but needs to contact. Mayor stated he would like someone out of town limits, but within proposed planning area.


a. Bowen reported Mr. Stewart was served his letter on November 22nd, concerning removing the mobile home from their property. The town received a letter from Robert Teague, attorney, dated December 2, advising he will represent Mr. and Mrs. Stewart in any legal action that is filed against them. No action will be taken until after the first of the year.

b. Parking in ‘No Parking – Fire Lane’ on Hobbs Road was discussed. There are incidents where parking in the lane is still happening. Jeanne Varnell volunteered to take pictures. Council agreed the curb needs painted red in the spring.

Committee Reports:

1. Fall Clean-Up–Bowen reported she had contacted Benton County Deputy Hodges and he will schedule having trash picked up along Highway 62 from Rogers to Brightwater, after weather breaks.

2. Streets

  • a. Mayor reported he needs to contact Isaias Martinez concerning the work that needs done on the south ditch line on BC 74.
  • b. Mayor O’Dell reported he has not checked into surplus sand/salt spreaders, but needs to contact James, J & S, concerning single axle dump truck.
  • c. End of Shepherd Road needs fines spread. Mayor to contact Ronnie Smith.
  • d. Several street signs in town need straightened.
  • e. Ald. Hansen to contact Shirley McDaniel and ask that she submit a formal request to have barrier removed on the closed Rader Drive.
  • f. Discussion moved back to snow/ice removal. Ald. Gregory noted the big expense in purchasing a vehicle, sand, loader, insurance, operator, tags, etc. for snow/ice removal. Depending on cost, it was agreed taking bids on sub-contracting the job may be a wiser choice. Bowen to contact the towns/cities of Garfield, Pea Ridge and Little Flock to see what they do. Ald. Gregory and Ald. Hansen to also do some research.

3. Street and traffic lights – all in working order

4. Park

  • a. Veteran’s memorial –Plaque needs to be ordered for memorial donors.
  • b. Mayor O’Dell reported the red iron on the apple shed needs re-paintedand lightsneed installed in depot pavilion.
  • c. Ald. Hansen to look into sign for Depot.
  • d. Ald. Hansen to review grant information received from State.
  • e.Avoca Country Christmas parade was once again a big success. Ald. Hansen mentioned the possibility of the Town having a float in 2011.

5. Town web site – Updated, except for all ordinances.

4. Park

  • a. Veteran’s memorial – Dedication of memorial held September 18 was a great success. Bowen to order directional signs to memorial, to be placed under Town Hall/Park signs.
  • b. Ald. Hansen requested rubber mulch for the large playground area be funded in 2011 budget.
  • c. Volleyball and soccer nets to be taken down and porta potty service discontinued
  • November 1. Chain net to be ordered for basketball goal.
  • 5. Town web site – Updated, except for all ordinances.
  • 6. Farmer’s Market – No report


Business Permits

  • a. No permits issued in the past month.
  • b. Renewals for 2011 permits to be sent out in December. Ald. Hansen suggested renewal letters and applications be sent to businesses via email, when possible.
  • c. Council to re-visit ‘what constitutes the need for a business license’ in January.

Building permits – none issued

Unfinished Business:

  1. McClelland & Sons, Inc. –Bowen to send letter to Mr. McClelland when business permit renewals are sent out.

New Business:

1. Annexation – Assembled Products - pending

2. Bowen reported Roll Off Services, Inc. would prefer to do the billing for trash service. Eddie Cooper, manager Benton County Water, would like to give up the job and will discuss with their board of directors. The Town’s agreement with Benton County Water to do our billing has been fulfilled. Roll Off has assured the rates will not increase and an addendum can be added to our current contract. Council agreed to have Bowen proceed with process of changing from Benton County Water doing the billing to Roll Off Service, Inc.

3. Ald. Hawkins updated the council on the AHTD’sproject from Avoca – Gateway.

4. Resolution No. 08-10, a resolution appointing attorney Howard Slinkard, wasintroduced and read. Ald. Hawkins, seconded by Ald. Gregory, moved Resolution No. 08-10 be approved. All approved. Motion carried.

5. Ordinance No. 86, an ordinance approving the Avoca planning area, was read in its entirety. Ald. Hawkins moved the first reading of Ordinance No. 86 be accepted. Ald. Hansen seconded the motion.

Roll Call: Ayes: ALD: Hansen, Pinkley, Shields, Gregory, Hawkins

Motion carried. Ald. Hansen, seconded by Ald. Shields, moved the second and final readings be read in January. All approved. Motion carried. All of Sections 9, 10, 15, 16,17,20,21 and 22 of T20N, R29W describes the planning area.

6. Resolution No. 09-10, a resolution approving the Town of Avoca 2010 comprehensive land use plan as approved by the Avoca Planning Commission, was read in its entirety. Ald. Hansen moved Resolution No. 09-10 be adopted. Ald. Pinkley seconded the motion. Roll Call: Ayes: ALD: Hawkins, Gregory, Hansen, Shields, Pinkley
Motion carried.

7. Ordinance No. 87, an ordinance adopting, by reference, a certain technical code entitled: “Town of Avoca Zoning Code 2010”, was introduced and read. Ald. Hansen, seconded by Ald. Pinkley, moved the first reading of Ordinance No. 87 be approved. Roll Call: Ayes: ALD: Pinkley, Shields, Hansen, Gregory, Hawkins

Motion carried. Ald. Hansen, seconded by Ald. Shields, moved Ordinance No. 87 be placed on its second and final reading in January. All approved. Motion carried.


Minutes of Regular Meeting
December 14, 2010
Page 4

8. 2011 budget was presented and reviewed. Several minor changes were made and totals amended. Resolution No. 10-10, a resolution adopting the 2011 budget, was read. Ald. Hawkins, seconded by Ald. Pinkley, moved Resolution No. 10-10 be accepted. All approved. Motion carried. Total estimated revenue available for 2011 budgeted at $797,322. Total estimated expenses - $426,870. Total 2011 surplus - $370,452.
9. Ald. Hawkins moved the pay for council meeting attendance be increased to $75 per meeting, beginning January 1. Ald. Pinkley seconded the motion. All approved. Motion carried.
10. Bowen reported she turned in her final report for the 2010 municipal clerk institute and received certification for forty (40) hours. An attendance at a clerk orientation is required, along with 120 hour certification, before receiving Municipal Clerk certification. Bowen was given permission to attend clerk orientation January 12th in N. Little Rock.

Ald. Pinkley, seconded by Ald. Shields, moved the meeting be adjourned at 9:40 PM. All approved. Motion carried.

Respectfully submitted,
Diane Bowen



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