Town Meeting Minutes

April 12, 2011 - 7:00 PM

Minutes of Regular Meeting

Present: Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen
ALD: Kathy Hansen, Darlene Gregory, Kathleen Shields, Dennis Pinkley,
Jordan Sulliva

Guests: Larry Slingsby, zoning official, Frankie Elliott, Rob Taylor, Kara Funk

Mayor O’Dell called the meeting to order at 7:00 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of silence.

The minutes of March 8 were accepted, as presented, by acclamation.

March 2011 financial report was reviewed and approved, as presented, by acclamation.

Avoca Fire & Rescue – Chief Elliott reported on the three (3) bids the department received for the rescue/service truck they will purchase, with the grant they were awarded in the amount of $125,000.  Elliott asked the Council if they would be able to help financially with an option package once they award the bid.  The fire department’s cost towards the grant is $7000.  The options vary from $6200 to $8137.  Options would not be ordered for at least another thirty (30) days.  Council to discuss.

NEBCO Fire Chief Taylor and Kara Funk were present to update the Council on the VAS consolidation with NEBCO. On June 1st the ambulance service went
ALS.  The department is also looking at purchasing a 2006 ambulance for $25,000. 



  1. Jordan Sullivan reported the commission met March 29.  They elected officers for the year, which are the same as last year, and reviewed sub-division regulations.   A master street plan is a pre-requisite to the adoption of sub-division regulations.  Next meeting scheduled for April 26.  Planning commission member still needed.


  1. Larry Slingsby reported a vehicle was parked in the fire lane on Hobbs Road.  Deputy responded very timely and vehicle was moved by resident.

Committee Reports:

  1. Clean-Up – Spring cleanup will be held Saturday, May 14th, in conjunction with the Great American Clean Up.  Bowen reported she is hoping to have our local Ironwood Shredding & Recycling attend to do ‘on site’ shredding.   Flyers will be posted in the near future.
  1. Streets
  2. Specs to be written so bids can be let for snow/ice removal. No action taken.
  3. Mayor O’Dell to contact Isaias Martinez concerning concrete work that needs done on the south side of BC 74.
  4.  Bowen reported at the ‘intergovernmental cooperation council meeting’ held March 14, County Judge Clinard stressed the county wants to cooperate and help all the cities/towns with street repairs and construction, ‘within the law’.  Gary Black is the contact person.  Mayor O’Dell to contact the County, concerning snow removal.


  1. Street and Traffic lights – all in working order

4.  Park
a. Ald. Hansen is still working on sign for depot pavilion.  Andy Ward, resident on Mary Lane, also does similar work and Hansen to contact and meet with him.
b. Mayor O’Dell to place a timer on the lighting to the apple shed pavilion.
c. Soccer goals have been secured.
d. Ald. Hansen reported she thought the spreading of the rubber mulch, that we have, was going to be much worse.  Measurements to be taken of large play area for mulch order.

5. Town web site – no report

Business Permits
The following new business permits were issued:
1.   Stephen Eberle Construction located at 102 E. Rose.  He will use the building as his shop.
2.  13 Rebel MC located at 487 Hwy 62.  They will have swap meets twice a month.
3.  62 Bargain Bazaar located at 479 Hwy 62.
4.  Uncle Sam’s Fireworks located at 121 W. Rose.  Only change was in management.
5.  Flea Market + Plus located at 499 Highway 62.
Building permits – none issued

Unfinished Business

  1. Annexation – Assembled Products – Bowen reported she has not heard anything from Ronald Ridout.
  2. New civic guides for 2011-2012 have been printed.
  3. Bowen reported Joint Construction, LLC did some cleanup on their property located at 849 Old Wire Road and it looks much better.
  4. Bowen to contact Attorney Slinkard and find out the reason he does not recommend the Council adopt a blanket ordinance that would have all signage in Town covered.
  5. Bowen provided a draft ordinance concerning business permits, which included the criteria discussed previously by the council.  Ald. Hansen, seconded by Ald. Pinkley, moved discussion on draft be tabled.  All approved.  Motion carried.
  6. Bowen reported our attorney filed a ‘Petition for Mandatory Injunction’ against Leonard and Mindi Stewart, on April 1st with the Circuit Court.  The Stewarts’ answers are due by April 21.
  7. Bowen reported Brian Mencl had until April 7 to clean up their property at 309 Sheppard Road.  It was not cleaned. The Town hired Phillips Trash Service to remove all brush, trash, garbage, rubbish, debris, etc. and to drain water out of the pool. The property was

cleaned on April 8 for $500.  Bowen to contact our attorney to see what the process is to file a lien on their property.

New Business:

  1. Bowen reported the BC Alert program will cost 39 cents per person.  The cost to Avoca from July – December 2011 will be approximately $95 and the cost for 2012 will be approximately $190, with unlimited access.  Ald. Hansen, seconded by Ald. Shields, moved the town let the County know Avoca is interested.  All approved.  Motion carried.
  2. Announcements – Easter Egg Hunt – April 23rd; Planning Commission meeting – April 26; Spring Cleanup – May 14th; Community picnic – June 18th

Ald. Shields, seconded by Ald. Pinkley moved the meeting be adjourned at 8:45 PM.  All approved.  Motion carried.


Respectfully submitted,
Diane Bowen



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