Town Meeting Minutes

August 9, 2011 - 7:00 PM

Minutes of Regular Meeting

Present:  Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen
               ALD:  Kathleen Shields, Dennis Pinkley, Jordan Sullivan, Kathy Hansen,                           
               Darlene Gregory
Guests:   Julia Bernards, Kara Funk, Larry Slingsby, zoning official
Mayor O’Dell called the meeting to order at 7:00 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of silence.

Julia Bernards was present to educate and invite the council and community to the Northwest Arkansas Emergency Preparedness Fair to be held Saturday, August 27 from 9 am – 2 pm at the Church of Jesus Christ of Latter-Day Saints in Bentonville.  Purpose of fair is to better prepare for emergencies of all kinds.

Kara Funk, NEBCO EMS, was present to update the council on the progress of the EMS, including equipment purchases, calls, education, personnel, etc. Town of Avoca to donate $3000 to NEBCO EMS for their education fund.

The minutes of July 12 regular meeting were accepted, as presented, by acclamation.

July 2011 financial report was reviewed and approved, as presented, by acclamation. 

Avoca Fire & Rescue – Bowen present Fire Chief Elliott’s report dated 8/8/11.


Planning - Jordan Sullivan reported the commission met August 2 to work on master street plan.  Commission approved using the Benton County Functional Classification Plan to satisfy transportation requirements.    Next regular meeting is scheduled for September 27, which will also include a public hearing to hear from those who wish to be heard regarding possible adoption of the Benton County Functional Classification Plan and new subdivision regulations.  Mayor O’Dell to get new street construction specs from APAC and fire department regulations from Fire Chief Elliott.

Zoning - No building permits have been issued.

Committee Reports:

  1. Clean-Up – Bowen reported fall cleanup will be Saturday, October 22nd and Avoca has registered with the Great American Clean-Up.
  2. Streets
  3. Bowen reported Larry Slingsby got the lengths of streets in Avoca.  Council reviewed and Bowen to forward the lengths of the primary roads to Mr. Black, Benton County, to see if they would be interested in snow plowing.

b. Bowen reported the advertisement for work needed on the ditches on the south side of BC 74, entrance to Hansen Lane driveway and Rader Road ditch work was published July 29 – August 4.   Deadline for bids to be submitted is August 16.  To date, four (4) specs have been picked up or emailed.

c. Asphalt overlay on Old Wire Road and E. Rose Street has not been started. 

d. Work on the drainage issue on BC 74/Woods Lodge Road in front of Robbie Smith’s has been completed.  It was reported Mr. Smith is not happy the third culvert was not installed.  Bowen to send a letter to Mr. Smith advising the third or most eastern culvert was not installed due to safety issues.  The town concurred with Mr. Smith’s statement concerning the safety issue along with the construction company.          

e. Mayor O’Dell reported a culvert (12”) is needed at Center and Orchard.  Mayor and Ald. Sullivan have not looked at job yet.

Street and Traffic lights – Street light out on corner of Orchard and Main.

4.   Park
a. Sign for the depot pavilion is work in progress.
b. Modern Fence Co. has started on fence repairs.

5.   Town web site – no report

Business Permits
a.Business permit was issued to Pro-Line Cabinets, Inc. at 264 Highway 62 North.
b. Bowen reported the McBride’s’, owners of Superior Dock building on Highway 62, mentioned they may be leasing their building to an auto refurbishing business.  McBride’s to let renter know about getting business permit, zoning, etc.  Bowen asked Council to let her know of any activity at the building they may see.

Building permits – none issued

Unfinished Business

  1. Annexation – Assembled Products – no update
  2. Draft ordinance concerning business permits – tabled
  3. Bowen reported the Town received a set of supplemental responses from Stewarts’ to our first set of Interrogatories and Requests for Production of Documents. Stewarts’ have said in their interrogatories the mobile home is installed on a permanent foundation.  Picture of home to be taken again.  Attorney Slinkard to file a motion for summary judgment, asking the court to rule the mobile home’s placement on their property is in violation of the town’s zoning ordinance.
  4. Avoca has not received payment of $1,417.91 for the cleanup on the property at 309 Sheppard Road and a lien was filed with Benton County on August 4.  Council to revisit setting a deadline for payment, from the mortgage company, in November.
  5. Bowen has continued working with Joyce Higgins, BC Environmental Officer, with trash issues at the duplex(s) on Rose Street.

New Business:

  1.     Rose Street Warehouse was hit by a vehicle on June 23 and the accident report was finally received on August 2nd.  Damages estimated at $2135.  Bowen to file claim with the driver’s insurance company.
  2.    Ald. Pinkley to cut up downed tree on empty lot by Rose Street Warehouse.
  3. Bowen to attend BC Alert training on August 23rd.
  4. Mayor O’Dell reported the town purchased a security system and will get installed after the weather cools down.

Ald. Shields, seconded by Ald. Pinkley, moved the meeting be adjourned at 9:05 PM.  All approved.  Motion carried.

Respectfully submitted,
Diane Bowen



Design and Hosting by
Erik Weems