Town Meeting Minutes

September 13, 2011 7:00 PM

Minutes of Regular Meeting

Present:  Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen

ALD:  Kathleen Shields, Dennis Pinkley, Jordan Sullivan, Kathy Hansen, Darlene Gregory

Guests:   Julia Bernards, Kara Funk, Larry Slingsby, zoning official
Mayor O’Dell called the meeting to order at 7:03 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of silence.

The minutes of August 9 regular meeting were accepted, as presented, by acclamation.

Ald. Hansen, seconded by Ald. Shields, moved the August 2011 financial report be approved, as presented.  Ald. Shields seconded the motion.  All approved.  Motion carried. 

Avoca Fire & Rescue – no report

Planning - Jordan Sullivan reported the planning commission will meet September 27 for their regular meeting.  The public hearing to hear from those who wish to be heard regarding possible adoption of the Benton County Functional Classification Plan and new subdivision regulations will not be held until October.
Zoning - No building permits have been issued.  Larry to contact Floyd Hawes concerning a privacy fence he may be installing.

Committee Reports:

Clean-Up –Fall cleanup will be Saturday, October 22.


Bowen to check back with Mr. Black, Benton County Road Department, to see if the County has reviewed the information sent to them concerning  snow plowing.

b.  Two (2) bids were submitted for the work needed on the ditch on the south side of  BC 74, the ditches on Rader Road and the concrete work needed on the entrance to Hansen Lane. Fochtman Enterprises, Inc. bid - $70,660; J. Johnson Construction Company, Inc. bid - $42,770.  Ald. Hansen moved the bid be awarded to J. Johnson Construction.  Ald. Gregory seconded the motion.  All approved.  Motion carried.

c. Asphalt overlay on Old Wire Road and E. Rose Street has been completed. 

d. Bowen reported Mr. Smith called the office on August 17 concerning the letter the Town had sent him explaining the third or most eastern culvert was not installed due to safety issues.  Mr. Smith is satisfied with the completed job.  He advised the end of one of the culverts is smashed.  Mayor O’Dell to contact J. Johnson Construction to see if they will open the end of the culvert at Mr. Smiths, while they are in the area working.  Mr. Smith to be advised the maintenance of the culverts is the property owner’s responsibility, after the culvert is repaired.

e. Mayor O’Dell to contact J. Johnson Construction concerning doing a bore under Center   Street to help with drainage issues.

3.   Street and Traffic lights – Street lights all in working order.       

4.   Park

a. Sign for the depot pavilion is work in progress.

b. Modern Fence Co. has completed fence repairs.

c. Cigarette butt canisters needed in the ‘Apple Shed’ pavilion area.

d. Mayor O’Dell is going to paint the edges of the red iron that is rusting on the ‘Apple Shed’ pavilion.

5.   Town web site – no report

Permits: Business Permits

  1. Business permit was issued to New and Again located at 489 S. Highway 62.

Building permits – none issued

Unfinished Business:

  1. Annexation – Assembled Products – no update
  2. Draft ordinance concerning business permits – tabled
  3. Bowen reported Attorney Slinkard was advised the Council prefers a motion for summary judgment be filed concerning the Stewart case and a picture was sent to him showing the mobile home is not installed on a permanent foundation.  On August 23rd Attorney Slinkard advised the Town he is preparing motion for summary judgment.  Council agreed Larry Slingsby, zoning official, is the correct person to sign affidavit needed by the attorney to verify zoning, condition of mobile home, etc.  Bowen to let attorney know Larry Slingsby will be signing affidavit.
  4. To date, we have not received payment of $1,417.91 for the cleanup on the property at 309 Sheppard Road.
  5.  Bowen attended the Benton County Alert training on August 23.  First message to be sent out will be to advise residents of Fall Clean Up.

New Business:

  1. The insurance company of the driver that hit Rose Street Warehouse has paid for the damages.  Damages have been repaired for the amount of insurance payment, $2134.65.    
  2.  Bowen reported changes have been made to the lease agreement and Rose Street Warehouse may be leased October 1 to a logging business.
  3. Wal-Mart has invited the Council to ‘A Celebration of Community’ dinner on Thursday, November 3rd from 6 – 8:30 PM.  Deadline to register is October 7th.
  4. Bowen will be attending municipal clerk institute September 18 – 23.
  5. Bowen reminded council to submit requests, suggestions and concerns for 2012 budget.
  6. 2011 Interstate Rehabilitation Program that will be on the November 2011 ballot to be placed on October agenda.

Ald. Hansen, seconded by Ald. Pinkley, moved the meeting be adjourned at 8:20 PM.  All approved.  Motion carried.

Respectfully submitted,
Diane Bowen



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