Town Meeting Minutes

November 16, 2011 7:00 PM

Minutes of Regular Meeting

Present:  Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen
ALD:  Dennis Pinkley, Jordan Sullivan, Kathy Hansen, Darlene Gregory, Kathleen       Shields          
Guests:  Frankie Elliott, Rob Taylor, Kara Funk, Jason Evans
Mayor O’Dell called the meeting to order at 7:00 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of silence.

Jason Evans, representing Boston Mountain Cyclists, gave a presentation to those present on a circuit race they would like to have on April 14, 2012.  Jason was present to ask for permission from Avoca to use roads for time trial series occurring every three weeks, tentatively scheduled to begin March 20 and end June 21, 2012; permission to use roads for bicycle race tentatively scheduled for April 14, 2012; permission to close Old Wire Road on the north side of the intersection of Old Wire Road and Orchard for race; request for funding to assist with costs of hosting Avoca Circuit Race.  Time trials would be on Thursday evenings.  Race would be from 8 am – 6 pm. Both the time trials and race are USCF sanctioned.  Cyclists sign waivers so the Town of Avoca is not held responsible for any liability. 

Ald. Hansen, seconded by Ald. Shields, moved the Town permit Boston Mountain Cyclists to use Old Wire, Orchard, Main and Prairie Creek Roads, within the town limits of Avoca, for their trial runs and race and permission to close Old Wire Road on the north side of Orchard during the race.  All approved.  Motion carried.

Due to Boston Mountain Cyclists being a non-profit organization, we cannot assist in funding.

Jason also said they will work with the fire department, put up caution signs and talk with residents concerning dogs and safety.

Rob Taylor and Kara Funk, representing NEBCO EMS, were present to update the council on the ambulance service progress and to ask the council to budget monies for education in our 2012 budget.  The board would like to start sending the EMTs to the medic program to become paramedics.  Current cost is $4800 to send one person through the program. 

Personnel that are sent through schooling must give NEBCO EMS three (3) years of service or repay tuition.

The minutes of October 11, 2011 regular meeting were accepted, as presented, by acclamation.

October financial report was approved, as presented, by acclamation.

Avoca Fire & Rescue –Chief Frankie Elliott updated the council on training; reported the department should get their new brush/rescue truck from Sunbelt before the end of the year; repair issues with vehicles; installed a security system at station 1; looking into remodel or addition of living quarters at Station 1, on south side.  2012 budget requests – General fund - $15,000  Community Room - $2,000

Planning - Jordan Sullivan reported the planning commission held a public hearing on Monday, October 24 to hear from those who wished to be heard regarding possible adoption of the Benton County Functional Classification Plan and new subdivision regulations. Copies of the draft sub-division regulations were given to Council.  Planning commission recommends the Council adopt the Subdivision Regulations and the Benton County Functional Classification Plan.  Next planning commission meeting is January 31.
Zoning - No building permits have been issued.  Larry Slingsby, zoning official, was not in attendance.

Committee Reports:

  1. Clean-Up –Fall cleanup, held October 22, was very successful.  Over thirty (30) volunteers; 6.97 ton of trash/bulk items; 7 tires; on site shredding and approximately 500 pounds of scrap metal.
  2. Streets

a. Work has started on the bid let to J. Johnson Construction.  Hansen Lane driveway has been completed and they are currently working on both Rader and south side of BC 74.

b. End of culvert at Robbie Smith on Woods Lodge Road has been opened.

c. Mayor O’Dell reported  J. Johnson Construction can correct drainage issue on corner of Orchard and Center Street, but cannot do a bore, due to a 6 inch pipe needed.  Cost will be under $1500.  6 inch line will be used so the water can drain without flooding downstream.    Road will have to be cut. 

3.   Street and Traffic lights – Street lights all in working order.       

4.   Park

a. Sign for the depot pavilion is work in progress.

b. No smoking signs have been posted

c. Dumpster to be screened.

d. Mayor O’Dell asked about adding swing sets to the park. 

e. Holiday banners to be installed around Thanksgiving.

f.  Arkansas and Missouri Railroad lease has been renewed for another five (5) years.

5.   Town web site – up to date


Business Permits

1. Rustin Fortin, 2-Day Auto Body, has been issued business permit for a body shop at 145 S. Highway 62.

2. Lila Jones, J & S Auto, Inc. has been issued a business permit for auto and motorcycle sales and repairs at 483 Highway 62.   

Building permits – none issued

Unfinished Business:

  1. Bowen reported the motion for the summary judgment is still in process.   The court has not scheduled a hearing.
  2. The lien release has been filed with Benton County on the Mencl property at 309 Sheppard Road.

New Business:

  1. Bowen presented a report to the council outlining classes taken and pertinent information learned at the municipal clerk institute.
  2. 2012 budget will be submitted to council in December.  Park budget to remain same as 2011 and new tractor cost to be budgeted at $30,000. 
  3. Avoca received from Benton County Clerk a Decree of Annexation filed by Em Rental Properties, LLC, and better known to us as Edwin Wells of Good Wood.  The order for annexation was filed on November 14 and Avoca has to wait thirty (30) days from this date to see if there is anyone contesting the annexation.  If not, Avoca will have to pass an Ordinance accepting the land into Avoca and send a certified copy to county clerk.
  4. December council meeting has been changed to Thursday, December 15.
  5. Christmas Parade will be Saturday, December 10.
  6. Ald. Hansen reported Dollar General will not put store in Avoca, since they just opened one in Garfield.  Bowen is trying to get information on whom to contact for Wal-Mart Express contact information.
  7. Bowen attended intergovernmental meeting in Bentonville on November 15.  EMS service in the county and animal control/shelter was discussed.
  8. Bowen reported she sent letters to owner of restaurant and station and renter of station on Highway 62 concerning cleaning up property.  Property looking much better.
  9. Trash is still an issue at the duplexes on Rose Street.
  10. Bump and go/panic bar to be installed on door in council chambers.

Ald. Shields, seconded by Ald. Sullivan, moved the meeting be adjourned at 9:20 PM.  All approved.  Motion carried.

Respectfully submitted,
Diane Bowen



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