Town Meeting Minutes

December 15, 2011 7:00 PM

Minutes of Regular Meeting

Present:  Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen
ALD:  Dennis Pinkley, Jordan Sullivan, Kathy Hansen, Darlene Gregory, Kathleen       Shields                
Guests:  Edwin and Melanie Wells, Jeremy Metcalf, Larry Slingsbys
              
Mayor O’Dell called the meeting to order at 7:06 PM and declared a quorum was present.

Ald. Pinkley came into meeting at 8:10 PM.

Pledge of Allegiance.
Moment of silence.

An ordinance to accept an annexation petitioned with Benton County by Mr. and Mrs. Wells is on the agenda and the Wells’ were present to give the council an update on their business, Good Wood, and to thank and let the council know they appreciate being a part of Avoca.

The minutes of November 16, 2011 re-scheduled regular meeting were accepted, as presented, by acclamation.

November financial report was approved, as presented, on a motion by Ald. Shields and seconded by Ald. Gregory.  All approved.  Motion carried.

Avoca Fire & Rescue –Jeremy Metcalf, Avoca Fire and Rescue,  updated the council on training; reported the department should get their new brush/rescue truck from Sunbelt before the end of the year; vehicle repairs; possible grants, etc.

Planning/Zoning
Planning - Jordan Sullivan reported the next planning commission regular meeting will be January 31.  Loretta Hawkins and Jordan Sullivan’s terms will expire the first of the year.  Lynn Daves has sold her home and moved out of Avoca and has turned in her letter of resignation.

Zoning – No report.  No building permits have been issued. 

Committee Reports:

  1. Clean-Up – Spring cleanup will be in May.
  2. Streets

a. Mayor O’Dell reported the work being done by J. Johnson Construction on Rader Road and the south side of BC 74 is progressing. 

b. Mayor O’Dell reported the drainage work to be done on Orchard and Center Street by J. Johnson Construction has not been started. 

c. The County has been using their side winder in the town limits.  The limbs are being ripped and are filling the ditches.  Bowen to contact the County and asked that they not use the equipment in the town limits.

3.   Street and Traffic lights – Street lights all in working order.       

4.   Park

a. Sign for the depot pavilion is work in progress.

b. Christmas parade was again a great success.

c. Mayor O’Dell reported the marble tiles on the monument are pitting and he will seal.

d. Council reminded fire department of possibly changing date of annual picnic, due to the hot weather.

e. Hardware on banners will be changed out when the everyday banners are put back up after the holidays.

5.   Town web site – up to date

Permits:
Business Permits

  1. Aaron Kimball has been issued a business permit for TCB Mixed Martial Arts located at 479 S. Highway 62. 
  2. Bowen reported business permit renewals for 2012 will be mailed/emailed before the end of the year.

Building permits – none issued

Unfinished Business:

  1. Bowen reported she attended the status conference in front of Judge Robin Green on December 8, concerning the Stewart case.  Bench trial scheduled for Wednesday, February 8 at 1 PM.

New Business:

1. Bowen reported she received her certification for 40 hours from U of A for municipal clerk institute.

2.  NEBCO EMS’ attorney prepared a draft agreement between the Town and NEBCO EMS for EMS services.

3.  Ordinance No. 89, an ordinance accepting the annexation of certain real estate to the Town of Avoca was introduced and read in its entirety.  Ald. Gregory, seconded by Ald. Hansen, moved the first reading of Ordinance No. 89 be accepted.

Roll Call: Ayes:  ALD:  Hansen, Gregory, Sullivan, Shields, Pinkley
Motion carried.

Ald. Hansen, seconded by Ald. Shields, moved the rules be suspended and Ordinance No. 89 be put on the second reading by title only.

Roll Call:Ayes:  ALD:  Hansen, Gregory, Sullivan, Shields, Pinkley
Motion carried.

Ordinance No. 89 was read by title only.

Ald. Hansen, seconded by Ald. Pinkley, moved the second reading of Ordinance No. 89 be accepted.

Roll Call: Ayes:  ALD:  Hansen, Gregory, Sullivan, Shields, Pinkley
Motion carried.

Ald. Pinkley, seconded by Ald. Hansen, moved the rules be suspended and Ordinance No. 89 be placed on its third and final reading by title only.

Roll Call: Ayes:  ALD:  Hansen, Gregory, Sullivan, Shields, Pinkley
Motion carried.

Ordinance No. 89 was read by title only.

Ald. Sullivan, seconded by Ald. Hansen, moved the third and final reading of Ordinance No. 89 be accepted.

Roll Call: Ayes:  ALD:  Hansen, Gregory, Sullivan, Shields, Pinkley
Motion carried.

Ald. Hansen, seconded by Ald. Sullivan, moved the emergency clause be accepted.

Roll Call: Ayes:  ALD:  Hansen, Gregory, Sullivan, Shields, Pinkley
Motion carried.

Bowen to file the Ordinance with the County and send a copy of Ordinance No. 89 to Benton County clerk Tena O’Brien.

4. Ordinance No. 90, an ordinance approving the Benton County Functional Classification Plan, was introduced and read in its entirety. Ald. Hansen, seconded by Ald. Gregory, moved the first reading of Ordinance No. 90 be accepted.

Roll Call: AYES:  ALD: Shields, Hansen, Gregory, Pinkley, Sullivan
Motion carried.

Ald. Sullivan, seconded by Ald. Hansen, moved the rules be suspended and Ordinance No. 90 be placed on its second reading by title only.

Roll Call: AYES:  ALD: Shields, Hansen, Gregory, Pinkley, Sullivan
Motion carried.

Ordinance No. 90 was read by title only.

Ald. Pinkley, seconded by Ald. Hansen, moved the second reading of Ordinance No. 90 be accepted.

Roll Call: AYES:  ALD: Shields, Hansen, Gregory, Pinkley, Sullivan
Motion carried.

Ald. Hansen, seconded by Ald. Pinkley, moved the rules be suspended and Ordinance No. 90 be placed on its third and final reading.

Roll Call: AYES:  ALD: Shields, Hansen, Gregory, Pinkley, Sullivan
Motion carried.

Ordinance No. 90 was read by title only for its third reading.

Ald. Hansen, seconded by Ald. Pinkley, moved the third reading be accepted.

Roll Call:AYES:  ALD: Shields, Hansen, Gregory, Pinkley, Sullivan
Motion carried.

Bowen to file a copy with the Benton County Clerk and the Benton County Planning Commission.

 5.  Ordinance No. 91, an ordinance adopting, by reference, a certain technical code entitled: 

“Town of Avoca Subdivision Regulations” and repealing Avoca Ordinance No. 65, was introduced and read in its entirety.

Ald. Hansen, seconded by Ald. Pinkley, moved the first reading of Ordinance No. 91 be accepted.

Roll Call:  Ayes:  ALD:  Hansen, Pinkley, Sullivan, Shields, Gregory
Motion carried.

Ald. Hansen, seconded by Ald. Sullivan, moved the rules be suspended and Ordinance No. 91 be placed on its second reading by title only.

Roll Call:Ayes:  ALD:  Hansen, Pinkley, Sullivan, Shields, Gregory
Motion carried.

Ordinance No. 91 was read by title only.

Ald. Pinkley, seconded by Ald. Hansen, moved the second reading of Ordinance No. 91 be approved.

Roll Call:Ayes:  ALD:  Hansen, Pinkley, Sullivan, Shields, Gregory
Motion carried.

Ald. Hansen, seconded by Ald. Pinkley, moved the rules be suspended and Ordinance No. 91 be placed on its third and final reading by title only.

Roll Call: Ayes:  ALD:  Hansen, Pinkley, Sullivan, Shields, Gregory
Motion carried.

Ordinance No. 91 was read by title only.

Ald. Hansen, seconded by Ald. Shields, moved the third and final reading be approved.

Roll Call: Ayes:  ALD:  Hansen, Pinkley, Sullivan, Shields, Gregory
Motion carried.

6.  Panic bar has been installed on door in council chambers and the door has been adjusted and insulated.

7.  Deffenbaugh Industries has contacted the town about a rate increase.  Due to the lack of curbside recycling they would like to provide a centralized town recycling container.  Rate increase will be 4% if we do away with curbside recycling or 7 % if we keep the curbside.  Ald. Pinkley, seconded by Ald. Shields, moved we keep the recycling and approve the 7% rate increase.  All approved.  Motion carried.  New rates should be $47.85 plus tax, per quarter.

8.  Bowen reported she has contact information for Wal-Mart ‘new store real estate’ and will contact them after the first of the year.

9.  Proposed 2012 budget was presented and reviewed.  Several revisions, including pay increases of $1.00 per hour for Harley Ingram, $2.00 per hour for Diane Bowen and $50 per month for Mayor Thomas O’Dell, were made.  Ald. Gregory, seconded by Ald. Hansen moved to approve budget as revised.  All approved.  Motion carried.
Bowen to present revised budget and Ordinance in January.

10.  Bowen to send link to BC Alert to council members.

Ald. Sullivan, seconded by Ald. Gregory, moved the meeting be adjourned at 10:25 PM.  All approved.  Motion carried.

Respectfully submitted,
Diane Bowen

Recorder-Treasurer

 

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