Town Meeting Minutes

December 11, 2012 - 7:00 PM

Minutes of Regular Meeting


Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen
ALD:  Jordan Sullivan, Kathy Hansen, Darlene Gregory, Kathleen Shields, Dennis Pinkley

Guests: Adam Kinney, Shirley McDaniel

Mayor O’Dell called the regular meeting to order at 7:00 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of silence.

Minutes of November 13 were approved as presented by acclamation.

November 2012 financial report was reviewed and approved, as presented, by acclamation. 

Avoca Fire & Rescue –Adam Kinney reported on the department’s training, year to date runs, 2013 budget, etc.   Kinney to get a corrected copy of the department’s year to date income and revenue statement for Council’s review.

Planning/Zoning –
Planning – Jordan Sullivan reported the Planning Commission met November 15 and approved site development plan and final plat for proposed Dollar General.  The Board of Zoning Adjustment met November 29 and approved parking space(s) variance for proposed Dollar General and discussed policy and procedures for board.  Next planning commission meeting will be Tuesday, January 29.

Zoning –  Zoning Official Shirley McDaniel presented her monthly reported, which included training, meetings, creating forms and working on by-laws for Board of Zoning Adjustment.  

Committee Reports:

  1. Clean-Up - Next clean-up will be in May 2013.
  2. Streets -     
  3. Mayor reported he has not obtained road specs.
  4. 4 way stop signs put back up at Old Wire and Orchard Streets. 
    Children playing and 20 mph signs installed.  Cross walks have not been installed.
  1.  Street and Traffic lights
  2. Light needed at corner of Lester and Old Wire.
  3. Light on Dancer and Old Wire is flickering.
  4. Bowen would like to see if another street light could be used on Dancer.


  1. Sign for ‘depot pavilion’ to be clear powder coated.
  2. Avoca Disc Golf project – Ald. Hansen reported the installation of all the disc    golf baskets is done.  Posts and signs have been ordered.  Name of course will be “Avoca Disc Golf Course”.
  3. Ald. Hansen reported benches, tables, and trash receptacles will be ordered by the end of this month.
5.   Town web site
a.   New zoning code to be added to website.

Business Permits -none issued
Building permits none issued
Unfinished Business:

  1. Consulting engineer – no action taken
  2. Bowen obtained name and phone number of Springdale Postmaster.  Postmaster Tim Marion conducted the town hall meeting in Avoca for the postal service and offered help in getting Avoca a Roger’s zip code.  Mayor O’Dell and/or Ald. Hansen to make contact with him. 

New Business:

  1. Code Enforcement agreement – Revisions made to code enforcement services with Little Flock were reviewed. Resolution 09-12, a resolution authorizing the execution by the Mayor, an agreement between the Town of Avoca and the City of Little Flock for code enforcement services, was read.  Ald. Hansen, seconded by Ald. Gregory, moved Resolution No. 09-12 be approved as read.  All approved.  Motion carried. 
  2. Performance evaluations for non-elected positions – no action taken
  3. Dogs – Bowen obtained copies of Benton County Ordinances concerning dogs.  Copies to be mailed to Council.  It was suggested communication with the newly elected Benton County Sheriff be made after January 1. 
  4. Slogan for Town clean- up efforts – “Avoca….Proud & Growing”.  Letter to go out after the first of year to residents and businesses.  Letter to be positive with accomplishments.
  5. Bowen reported Mike Hartwig came back with a price of $52,500 for his property on Rose Street across from Avoca One Stop.  Discussion followed.  No action taken.
  6. 2013 Budget with changes/adjustments made was reviewed.  Resolution 08-12, a resolution adopting the 2013 budget, was read.  Ald. Hansen, seconded by Ald. Shields, moved Resolution 08-12 be approved as read.  All approved.  Motion carried.
  7. Liquor licenses – Bowen provided access to copies of Ordinances Ald. Pinkley had obtained concerning alcoholic beverages and Avoca’s ordinance on fee and taxes on private clubs.  No action taken.
  8. Resolution 10-12, a resolution authorizing the Mayor to enter into an Interlocal cooperation agreement for hazardous materials incident response services in Benton County, was read.  Ald. Hansen, seconded by Ald. Pinkley, moved Resolution 10-12 be approved.  All approved.  Motion carried. 
  9. The Christmas parade held December 8 was a great success.
    Bowen stated she would like to see a sidewalk program started with the new street revenue.
Ald. Shields, seconded by Ald. Sullivan, moved the meeting be adjourned at 9:20 PM. All approved.  Motion carried.

Respectfully submitted,
Diane Bowen



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