Town Meeting Minutes

March 12, 2013 - 7:00 PM

Minutes of Regular Meeting


Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen
ALD:  Jordan Sullivan, Nanette Barnes, Darlene Gregory, Dennis Pinkley,Kathleen Shields  
Zoning Official Shirley McDaniel  

Guests: Frankie Elliott, Kara Funk, Rob Taylor, Earl Friesen, Ruth Ann Cobb, Don Berndt

Mayor O’Dell called the regular meeting to order at 7:00 PM and declared a quorum was present.
Pledge of Allegiance.
Moment of silence.

NEBCO fire chief, Rob Taylor, along with NEBCO EMS board members were present to update the Council on Benton County’s discussion about starting up their own ambulance service for the unincorporated areas in Benton County.  Currently the County is subsidizing the seven cities and NEBCO EMS for their service given to the unincorporated areas, but the providers cannot continue without a substantial increase in the funding.
After much discussion, those that voiced their opinion are against dissolving NEBCO EMS and going in with a Countywide Unincorporated District.  There will be a town hall meeting for more information on April 2 - 7 PM at the Community Center in Garfield.

Chief Taylor said NEBCO took over the ambulance from VAS in 2010 and is currently giving ALS service at $40 per household per year.  To keep the same level of service and save for equipment replacements, employee benefits, etc. the membership must be increased.

New Business – 6. Civic Guide – 2013-2014 was added to agenda.

The minutes of February 12 were approved, by acclamation. 

February 2013 financial report was reviewed and approved, as presented, by acclamation. 

Avoca Fire & Rescue – Chief Elliott reported there have been 63 runs to date and 23 active fire fighters.  Elliott reported the department will be mailing out letters for delinquent fire dues.  Bowen to send info to Elliott concerning procedure for collecting delinquent dues, since they are billed and collected through Benton County.  Elliott questioned the council on addresses not posted on businesses and houses.  The Planning Commission to be asked to consider adding the subject to zoning code.  He also wanted to know if Avoca has adopted the building code and if so who is enforcing.  Avoca does not have inspectors, so if we adopt the code, we will have to enforce.  There has been some discussion with Benton County to do building inspections.  Screening the dumpster at the fire station was also discussed along with the agreement between the Avoca Homemakers Club, Avoca Volunteer Fire Department and the Town of Avoca.  According to the agreement there should be a three member board, representing the three entities.

Planning/Zoning –

  1. Jordan Sullivan reported the Planning Commission will meet March 26.  Dan Kessler should be on the agenda for a conditional use permit for an alternator and starter repair shop at 501 Mary Lane.
  2. b. Committee met on February 26. They are reviewing suggested changes to the zoning code. Next committee meeting will be held right after Planning Commission meeting on March 26.
  3. c. Mayor O’Dell appointed Christina Batres to the Planning Commission.  Ald. Sullivan, seconded by Ald. Pinkley, moved the appointed be accepted.  All approved.  Motion carried.

Zoning – Zoning Official Shirley McDaniel presented her monthly report.  She has also been taking pictures and working on letters to be sent to those with inoperable vehicles and abandoned structures.

Committee Reports:

  1. Clean-Up - Next clean-up will be May 11, 2013. Bowen reported we are also registered with the Great American Clean Up.
  2. Streets -     
    1. Mayor O’Dell reported the cross walks need to be done in the spring.  Pot holes on corner of Rose and Main Street and also on south side of Rose Street between Hwy 62 and railroad have been filled, using QPR. 
    2. Sidewalks were discussed. 
    3. Mower has been purchased.
    4. Mayor reported he met with three applicants for street and park maintenance.  Two are interested in position.  The current pay scale was reviewed and approved.   Amount to pay applicants for using their own vehicles was discussed, but Council could not compromise on an amount. Tractor and trailer can be used.   Mayor to lay out jobs and contact David Olson and Larry Parrish.

3.  Street and Traffic lights – all in working order

4.   Park

    1. The sign for ‘depot pavilion’ is ready to hang.
    2. Avoca Disc Golf Course – Two tee signs need to be installed, one sleeve needs repaired or replaced and etiquette sign still needs ordered and installed.
5.   Town web site – up to date
Business Permits
      1.  Council received a current listing of all licensed businesses.  Total of thirty.  
      2.   Avoca fire chief Elliott inspected AFuel at 810 Lester Lane which does alternative fuel conversions.  Mr. Latham is to post address on building and install a fire extinguisher from a licensed company.  Elliott to get Mr. Latham information about the Knox box system. 
      3.  Council agreed a $25 renewal fee should be charged annually.  Bowen to find out if the fee can be added to our schedule of fees or if our ordinance has to be changed or amended.
      4.  Bowen reported one letter has been sent out for conducting business without a business license and unsightly conditions. 

Building permits none issued
Unfinished Business:

  1. Duplexes on Rose Street - Bowen reported she had contacted Attorney David Jackson Wilburn II, who is taking care of the late Robert Sherman’s property on Rose Street.  The attorney is from Texas and cannot handle Arkansas property and has hired Attorney Lisa Reeves from Bella Vista.  Bowen has contacted Attorney Reeves and has asked her to keep Avoca advised of what is going on with the property.    Bowen to contact other clerks in Arkansas to see if they have any Ordinances concerning condemnations.

New Business:

  1. Dogs – No action was taken on the Ordinances provided from Benton County.    
  2. Mayor O’Dell reported he talked with Joyce Higgins, Benton County Environmental Officer, and she can come back into Avoca to assist.  The Town has not received correspondence from Judge Clinard.
  3. Bowen reported Mike Hartwig has accepted the offer from the Town on his property.  During the conversation, Dollar General was brought up and Bowen said the Town would rather have a Dollar General on the property.  Mr. Hartwig is going to call them one more time and get back with the Town.  Realty Title will handle the closing.  Costs – closing fee $100 each; stamps - $49.50 each; title insurance $220.60 Hartwig.  Bowen to get a 2013 Offer and Acceptance form.
  4. Bowen reported the State auditor has finished up the 2010, 2011 and 2012 audit.
  5. Bowen and Ald. Gregory will work on the 2013-2014 civic guides.

Meeting was adjourned at 9:10 PM by acclamation.   

Meeting was adjourned by acclamation.   

Respectfully submitted,
Diane Bowen



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