Town Meeting Minutes

June 18, 2013 - 7:00 PM

Minutes of Regular Meeting


Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen

ALD: Jordan Sullivan, Nanette Barnes, Darlene Gregory, Dennis Pinkley 
Absent: Kathleen Shields
Guests: Zoning Official Shirley McDaniel, Sawyer Smith, Wendy Jones, Avoca Fire Chief Frankie Elliott

Mayor O’Dell called the regular meeting to order at 7:00 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of silence.

Bowen reported July 18 workshop was added to agenda, under new business.

The minutes of May 14 were approved, by acclamation. 

May 2013 financial report was reviewed and approved, as presented, by acclamation.  Bowen reported a corrected April financial report was with Council’s packet.  Council approved by acclamation.

Avoca Fire & Rescue – Chief Elliott gave his report dated June 10.

NEBCO EMS – Bowen reported there will be an informational meeting June 25 at 7:00 PM at NEBCO community center to answer any questions concerning the election to raise dues on July 9.  Polls will be open at Town Hall. Council voiced their support.

Planning/Zoning –

  1. Jordan Sullivan reported a committee meeting was held on May 28 and the Planning Commission will meet on June 25.
  2. Sullivan reported he would like to present the Zoning Code changes to the Council at the July meeting for consideration.
  3. Committee meeting to be set for July.  Agenda will be road specs.

Zoning – Zoning Official Shirley McDaniel presented her report for April 9 – June 18. 

Committee Reports:

  1. Clean-Up - Fall clean-up will be Saturday, October 26
  2. Streets -     
    1. Three cross walks were installed. 
    2. Mayor O’Dell to look at Robbie Smith’s culvert.
    3. Committee to work on road specs.

3.  Street and Traffic lights – all in working order
4.   Park

    1. The sign for ‘depot pavilion’ has been hung, but is not visible.  Kathy Hansen and Shirley McDaniel working on ideas to correct.
    2. Avoca Disc Golf Course – Kathy Hansen has ordered the ‘rules and etiquette’ sign and would like to have a grand opening September 21, the same day as the community picnic.
    3. Fire department to pick up rocks and seed and straw the area southwest of the station.
    4. List of items to be done in the park by employees, Larry Parrish and Dave Olson.
5.   Town web site – up to date


Business Permits

  1. Bowen reported our business permit ordinance has to be changed or amended to add a renewal fee, per Attorney Slinkard.  We cannot just add a schedule of fees.  Bowen to see if those currently licensed under our existing ordinance, can be charged the renewal fee.
  2. Bowen reported it appears Stan Martin has moved his business from Dancer Road.
  3. Sunny & Hair’s business license at 120 W. Rose has been renewed.
  4. New business permits were issued to Assembled Products Corporation at 817 Lester Lane and Uncle Sam’s Fireworks, Inc. at 121 W. Rose.
  5. Bowen reported she is working with Katie Arqueta, 332 Hobbs Road, to have her father remove his lawn care equipment from her property.
  6. Christine Batres, planning commission member, has volunteered to work with the Town with some residents that need business permits.

Building permits none issued

Unfinished Business:

  1. Duplexes on Rose Street –
    1. Bowen reported there is a hearing on June 20 in Benton County Circuit Court.  Hearing is for request of Arkansas attorney to be relieved as council and close the ancillary probate administration.  Bowen to attend hearing. 
    2. b. Bowen reported a letter was sent to Benton County Water asking that water service not be turned on at the duplexes until property is brought up to living standards.

New Business:

  1. Bowen reported the Town closed on the Hartwig property June 6.
  2. Bowen reported an Ordinance for condemnation of houses, buildings and structures has not been completed.  A set fee to be included in ordinance.
  3.  Mayor O’Dell submitted his written veto May 20th on the vote (three for; two abstain) taken June 18 to have Ronnie Smith apply for a business permit for a snow cone business.  Nanette Barnes moved the Council override the veto. Ald. Gregory seconded the motion.
  4. Roll Call:  Ayes:  ALD: Pinkley, Barnes, Gregory Abstain:  Ald. Sullivan
    Motion did not pass.  Two-thirds vote needed.
    Sawyer Smith submitted ‘food establishment assessment report’ from Health Department.

  5. Bowen reported the Legislative Joint Auditing Committee filed our 2010, 2011 and 2012 audit on June 7th.  According to Ark. Code Ann. § 10-4-418 this report is to be reviewed by the governing body and the governing body must take appropriate action relating to each finding and recommendation.  Council has reviewed 3 year report.  No findings were in report. 
  6. Copies of Leroy Connolly’s response, dated May 15, to the certified letter sent to him concerning unsightly and hazardous conditions due to the burned home/structure on his property at 298 Pearl Ave. were distributed to Council.  The response stated they are getting more quotes on having the house taken down.  No dates were given when they plan on having the house and outbuildings taken down and the property cleaned up. 

Meeting was adjourned at 8:35 PM on a motion by Ald. Pinkley and seconded by Ald. Sullivan.  All approved.  Motion Carried.

Meeting was adjourned by acclamation.   

Respectfully submitted,
Diane Bowen



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