Town Meeting Minutes

July 15, 2013 - 7:00 PM

Minutes of Regular Meeting


Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen 

ALD: Jordan Sullivan, Nanette Barnes, Darlene Gregory, Dennis Pinkley, Kathleen Eversole
Absent: Shirley McDaniel
Guests: Zoning Official Shirley McDaniel, Sawyer Smith, Wendy Jones, Avoca Fire Chief Frankie Elliott

Consent of agenda:

  1.  Bowen reported Katie Arqueta property at 332 Hobbs Road to be added to agenda, under old business.
  2. Burned trailer – 895 Rader Road to be added under zoning report.

The minutes of June 18 were approved, as amended, on a motion by Ald. Sullivan and seconded by Ald. Barnes.  All approved.  Motion carried.

June 2013 financial report was reviewed and approved, as presented, by acclamation.  Bowen reported budget will have to be revised at the end of year due to property purchase, extra street department labor, payroll taxes, etc.
State ½ cent sales tax went into effect July 1.

Avoca Fire & Rescue

  1. No report from Fire Chief.
  2. Community picnic will be held Saturday, September 21.  Bowen reported, in the past, the Town has reimbursed the fire department for drinks for the picnic.

NEBCO EMS – Bowen reported the unofficial final result from the July 9 election to increase dues was passed by a four vote margin.

Planning/Zoning –

  1. Jordan Sullivan reported the Planning Commission met on June 25.  The commission approved a site development plan submitted by Mike Witte for NWA Gatherings at 839 Lester Lane and approved the submitted changes to the zoning code and approved sending the approved changes to the Town Council for approval.  July 30 public hearing will be held, if Council approves the changes.
  2. Committee meeting to be set for August.  Agenda will be road and sidewalk specs.
  3. Status of planning commission member Loretta Hawkins was discussed.

Zoning – Zoning Official Shirley McDaniel was not present and did not submit a report. Bowen reported McDaniel had sent a letter concerning property at 895 Rader Road.

Committee Reports:

  1. Clean-Up - Fall clean-up will be Saturday, October 26
  2. Streets -     
    1. Mayor O’Dell reported culvert at Robbie Smith’s has gravel over it and is good.
    2. An agreement was made between APAC Central and the Town of Avoca.  APAC will annually donate up to 30 tons of material from the Avoca Quarry and employ the use of their equipment to maintain the parking area at 121 West Rose Street, in exchange for Avoca continuing to allow APAC Central the placement of their 5’ X 10’ advertisement sign on the property recently purchased by the Town.
    3. Dump truck was sold for $500. 
    4. New air compressor purchased.
    5. Mayor O’Dell reported Ronnie Smith is going to help put in two four inch whistles at each entrance into the newly acquired property on Hwy 62/Rose Street, to help with drainage.  The Town has a 200 gallon fuel tank and stand that has not been used in years and should be hauled off for scrap.  Mayor would like the Town to give the tank and stand to Mr. Smith to cover his fuel charges and any other expenses he may incur.  It was agreed, once the work is done, Mr. Smith can haul off the tank and stand.
    6. Bull pen has a lot of accumulated junk that needs to be cleaned out.
    7. First curve on Russell Road needs to be mowed.  Bowen talked with owner Mike McKenzie.
    8. Visibility at intersection of Sheppard and Russell Roads is bad again.  Ald. Sullivan said the zoning code is being violated, because visibility is being impeded. 

3.  Street and Traffic lights – all in working order
4.   Park

  1. The sign for ‘depot pavilion’ has been hung, but is not visible. No report from Kathy Hansen on ideas to correct.
  2. Avoca Disc Golf Course – Grand opening will be Saturday, September 21.  Ald. Barnes to check on cost for golf discs, with logo, to be given away during opening day, and report back to Council in August.  Bowen reported the park fund has a budget balance of $4200.
  3. ‘To do list” of park items to be worked on.

5.  Town web site – up to date

Business Permits

    1. Bowen reported Attorney Slinkard is working on business permit ordinance to add a renewal fee, and will address in the ordinance, whether currently licensed businesses can be charged the renewal fee.   
    2. Business permit was issued to NWA Events & More at 839 Lester Lane.  His site development plan was approved by the Planning Commission.  Zoning Official McDaniel to send Mr. Witte a letter concerning approval and concerns of Planning Commission.

Building permits

  1.  Building permit was issued to Ted DuVall for an 8 X 12 sunroom at 125 Orchard Lane.

Unfinished Business:

    1. Duplexes on Rose Street – Bowen reported the property at 300 Rose Street is in foreclosure.  First Federal will get the property, but it is currently in limbo.  First Federal had the property mowed on July 9 and plan on cleaning the inside of the duplexes the week of July 15. It was reported 301 Rose Street is occupied. 
    2. Leroy Connolly submitted another letter, dated July 15, concerning the status of his property at 298 Pearl Ave.  They are still working with their insurance company on getting the estimates approved for demolition and believe once approved; the house could be down and totally cleaned up within six weeks.  After full discussion, Ald. Gregory moved Leroy Connolly submit documentation from the insurance company, showing a bid was accepted for the demolition, by July 29 and that all work be completed by September 1, 2013.  Ald. Barnes seconded the motion.  All approved.  Motion carried.
    3. Bowen reported she called Core Logic Field Services again concerning the Daves property at 405 Smith Ridge Turn Off.  The side and back yards still need mowed.  
    4. The deadline for the Goodart property at 285 Oak Street to be cleaned up and non-licensed vehicles removed from property is July 21.
    5. Bowen reported she was working with Katie Arqueta, 332 Hobbs Road, to have her father’s lawn care equipment removed from the street, grass, etc.  Equipment was moved off the property on July 1.

New Business:

    1. Bowen reported our current Ordinance No. 80, establishing regulations concerning unsightly and unsanitary conditions and providing for the abatement of those conditions, can also be used for the removal of vacant houses, buildings and structures that are determined to be a real and imminent health or safety hazard.  Statements concerning the imminent health or safety must be made.
    2. Ald. Sullivan, seconded by Ald. Barnes, moved the Council accept the changes to the Zoning Code as recommended by the Planning Commission.  All approved.  Motion carried.  A public hearing will be held July 30 to hear from those who wish to be heard regarding the proposed changes.  Council will have to pass an Ordinance.
    3. Bowen reported the mobile home that burned at 895 Rader Road is being torn down and the property has been purchased.  A registered letter, dated June 27, was sent advising the new owner the lot, .36 acre, is not big enough to build a home on and the property is not zoned for manufactured homes. 
    4. Recorder was purchased and being used.
    5. Bowen said she would like to see the Council make plans or discuss what the vision is of our newly acquired property.  Some previous discussions included farmer’s market, park and ride area, park like setting, ice machine, etc.  Mayor O’Dell reported he has checked into a rail fence, which would be on the north side of the property, at a cost of approximately $1,000 and would also install two twelve feet entrances into the property.  Bowen, Barnes, Gregory and Mayor O’Dell to have a brainstorming session prior to August council meeting, to discuss layout, landscaping/greenery, sidewalk, etc. Bowen to ask others who may be interested in adding input. 
    6. Unsightliness of Mencl property at 309 Sheppard Road was discussed again. Zoning official to take pictures.
    7. Uncle Sam’s Fireworks had a good year.  They are to take down tent and money is in the mail.

  Meeting was adjourned at 8:25 PM on a motion by Ald. Sullivan and seconded by Ald. Gregory.  All approved.  Motion Carried.

Respectfully submitted,
Diane Bowen



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