Town Meeting Minutes

March 11, 2014 - 7:00 PM

Minutes of Re-scheduled Regular Meeting

Present: Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen
ALD: Jordan Sullivan, Nanette Barnes, Darlene Gregory, Dennis Pinkley, Kathleen Eversole

Mayor O’Dell called the regular meeting to order at 7:00 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of silence.

Consent of agenda:
Bowen asked that renumbering Condemnation Ordinance be placed under new business on the agenda.

The minutes of February 19 were approved as presented by acclamation.

February 2014 financial report was reviewed and approved as presented, by acclamation.

Avoca Fire & Rescue

Mayor O’Dell will present the agreement for fire service to the board at next meeting.


Agreement for ambulance services has been signed by the Town and NEBCO EMS.  Budget allotment of $3,000 has been disbursed to NEBCO EMS.  Comments were made concerning NEBCO EMS dues going up, getting monies from the County and now the County Quorum Court slashing money from their road fund budget to help pay for ambulance service.  Comments were also made that the rest of the County needs to form their own ambulance district like our ambulance district.



    1. Planning Commission will meet March 25.  Landscaping on commercial properties will be discussed.
    2. Planning Commission committee will meet Wednesday, April 2 at 6:30 PM and will be working on specifications for streets, sidewalks, open channels, etc.


    1. Bowen asked when a building permit is issued if it covers the plumbing, heat and air, etc.  Ald. Sullivan said according to the zoning code, it is his interpretation, it all falls under the one building permit. Bowen said she had asked Zoning Official Larry Parrish and he agreed it all falls under the one building permit.
    2. Bowen reported (two) building permits have been issued.  Both were for porches at 122 Main Street and 801 N. Old Wire Road. 
    3. Bowen and Parrish will be working together to go over filing, letters, previous cases, etc. 

Committee Reports:

1.  Clean-Up – Spring clean-up will be Saturday, May 10.  Bowen to register with Great  American Cleanup, contact Deffenbaugh for containers, Benton County for a trailer for tires and the fire department to see if they want to collect metal again.  Bowen to see if we can get on-site shredding.

2.  Streets

    1. Ald. Sullivan suggested Ald. Gregory be appointed to the planning commission committee since she is on the Town’s street committee.  Ald. Gregory volunteered to work on the committee.
    2. Bowen reported TriState Engineering came out, took pictures and looked at the Rader Road project. The firm gave recommendations for Rader Road Drainage Improvements, which basically is the Town needs to select an engineer to perform an engineering study and generate a report on the possible construction alternatives for improving the drainage along Rader Road (approximately 3500’ of roadway).  They provided documents that explain how to legally procure the services of an engineering firm. Bowen said in conversation with TriState they estimated a formal study and report could cost between $5-10,000, but we could use the report for possible aid in obtaining funding and could do the project in phases or sections.  Bowen reviewed the State Statutes mentioned in the report and had some questions concerning whether we have to do competitive bidding for engineering. Bowen to contact Arkansas Municipal League for guidance.  Ald. Gregory moved if we can legally contact three engineers without going out for bid or publishing we contact three engineers.  Ald. Eversole seconded the motion.  All approved.  Motion carried.
    3. Ald. Sullivan reported he had contacted four (4) dealers, two in Arkansas and two in Missouri to get prices on a new F-350; regular cab; dual rear wheel; chassis.  Highest price was $35,625, but the salesman at Les Jacobs Ford explained the Ford Fleet program, which would bring the cost of the vehicle to approximately $25,200.  Truck would have to be ordered and may take 8 – 12 weeks for delivery.  Mayor O’Dell said he saw an advertisement for a 1999 F 350 with dump bed, plow and hopper for $18,500.  Mayor to let Ald. Sullivan know within a week, if the truck is still available.

      Ald. Barnes, seconded by Sullivan, moved we proceed with the purchase of the new F-350, if the used truck is not available.  All approved.  Motion carried.
      Bowen to continue with obtaining a Ford fleet number.

    4. Bowen to contact Williams Tree Service to get a quote on having the dead trees/limbs hanging over the east side of Russell Road trimmed back. 

3.  Street and Traffic lights
     a. No known problems.

4.   Park

    1. Steam Whistle Depot property – Bowen to contact NW Fence to see if he has a quote on the chain link fencing.
    2. Bike racks to be ordered.  Bowen to get with Nanette.
    3. Bowen to order soccer nets.
    4. Bowen has ordered the pole for disc golf.     
    5. e. Porta potty to be ordered for delivery the first of April.  

5.  Town web site – up to date


Business Permits

    1. Bowen reported 33 renewals for 2014 have been received to date.
    2. All existing businesses have renewed their licenses except for J & S Auto, Inc.  Bowen was instructed to turn it over to Little Flock.
    3. Bowen to send a letter to all licensed businesses concerning new business permit ordinance.

Building permits

    1. R. Gonzalez was issued a permit for a 14 X 12 porch at 801 N. Old Wire Road.
    2. B. Burradell was issued a permit for a 10 X 16 porch at 122 Main Street.

Unfinished Business:

    1.   No report from Little Flock Chief Martinez.

New Business:

    1. No report on leash law or law for vicious animals. 
    2. Facebook page has not been set up yet.
    3. Resolution 02-14, a resolution adopting an amended 2013 budget, was read.  Ald. Pinkley, seconded by Ald. Gregory, moved Resolution 02-14 be approved.  All approved.  Motion carried.
    4. Bowen reported she has not set up a Facebook account for the Town.
    5. Mayor O’Dell and Ald. Gregory to review the ‘procedures for development of state aid construction projects for cities’.  Letter from the Mayor to be sent to the State Aid Committee.
    6. Bowen reported she had mis-numbered the Condemnation Ordinance.  Per our attorney it can be corrected by a motion.
      Ald. Pinkley moved to amend the number of the condemnation ordinance passed on February 19, 2014, from No. 97 to Ordinance No. 98.  Ald. Barnes seconded the motion. All approved.  Motion carried.
    7. Bowen reported the filing period for municipal candidates is July 25 – noon, August 15.
    8. Bowen to try and find someone to fix our surveillance camera/system.  Mayor suggested we try a new power supply.

Meeting was adjourned at 8:55 on a motion by Ald. Eversole and seconded by Ald. Sullivan. All approved.  Motion Carried.

Respectfully submitted,
Diane Bowen



Design and Hosting by
Erik Weems