Town Meeting Minutes

June 10, 2014, 2014 - 7:00 PM

Present: Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen

Jordan Sullivan, Nanette Barnes, Darlene Gregory, Dennis Pinkley, Kathleen Eversole

Zoning Official Larry Parrish

GUESTS: Rachel Etoll

Mayor O’Dell called the regular meeting to order at 7:00 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of silence.

Added to agenda: Streets – e. Clarification from APAC; Park - b. Bike rack

The minutes of May 13 were approved as presented by acclamation.

May 2014 financial report was reviewed and approved as presented, by acclamation. Labor between park grounds and right-of-ways to be separated.

Avoca Fire & Rescue

    1. a. No one was present to represent the fire department.
    2. Bowen to notify Jack Poyner, Avoca battalion chief, the fire department needs to go before the Planning Commission concerning the live fire simulator.
    3. Bowen reported she has been working with Assistant Chief Jeremy Metcalf on a GIF Fire Protection Grant application. A certification letter for Mayor O’Dell to sign was presented along with Resolution No. 03-14, a resolution supporting the Fire and Rescue by submitting an application of formal request to the Arkansas Rural Development Commission for purposes of securing state grant funds.
    4. Resolution 03-14 was read in its entirety. Ald. Sullivan, seconded by Ald. Barnes, moved

      Resolution 03-14 be approved. All approved. Motion carried.


– no report



    1. Bill Engels will be sworn in as a member of the planning commission prior to June 24 Planning Commission meeting.
    2. Planning commission’s regular meeting is June 24.
    3. Planning commission committee meeting is scheduled for June 16 at 6:30 PM.


    1. Larry Parrish reported one resident that was in non-compliance with the zoning code, concerning inoperable vehicles, has taken care of the issue. Approximately ten residents will be getting letters of noncompliance.
    2. Bowen to provide Mayor O’Dell a copy of unsightly/unsanitary Ordinance No. 80.

    3. Dollar General was issued an occupancy permit.

Committee Reports:

1. Clean-Up – Bowen reported 5.99 ton of bulk, 68 + tires and 210 pounds of metal was collected during spring clean-up.

2.  Streets

    1. Ald. Sullivan reported we should expect delivery of truck around July 1st and he estimates is will run between $1500 - $2200 for a truck bed. Purchasing material from Wheeler and having it made and getting an estimate from Rick Austin was discussed. Bowen to contact Mr. Austin for an estimate on the truck bed, if he can do the work.
    2. Mayor O’Dell reported he contacted APAC concerning the clarification of the description of job last proposed and it should have been Main Street and Oak.
    3. Ald. Sullivan, seconded by Ald. Gregory, moved the dirt work, grading and asphalting on Rose Street adjacent to Steam Whistle Depot property and overlaying Main Street be advertised for bids. All approved. Motion carried.

3.  Street and Traffic lights

a. Ald. Gregory reported a street light is out on Dancer Road.

4.   Park

    1. Ald. Barnes reported on the cost for a bike rack for 10 bikes, which she thought would look good in the park. Cost with shipping was over $700. Bowen to contact Rick Austin to see if he can make a rack for 10 bikes. Ald. Barnes also presented information on ‘dog poo’ dispensers. No action taken.
    2. Apple Shed recipient to be discussed at July meeting.

5.  Town web site – up to date


Business Permits

    1. Bowen to contact Secretary of State to get an opinion on a non-profit business.

Building permits

    1. none issued

Unfinished Business:

    1. No report from Chief Martinez concerning J & S Auto.
    2. Ald. Barnes, seconded by Ald. Eversole, moved the Town send a letter to Brian and Terra Mencl concerning the ongoing unsightly/unsanitary conditions on their property at 309 Sheppard Road.
    3. Roll Call:

      Ayes: ALD: Eversole, Gregory, Barnes

      Abstain: ALD: Pinkley, Sullivan

      Motion carried.

New Business:

    1. Bowen presented a copy of ‘Agreement for Animal Control Services’ the Town of Springtown has with Benton County Sherriff. The services provided by BC Sherriff are the enforcement of the legal ordinances of the Town of Springtown related to animal control, including where necessary, court appearances in support of any citations issued, in exchange for $85.00 for each animal impounded. Bowen also had a copy of an agreement between Highfill and Centerton for animal control services.
    2. Bowen to try and obtain ordinances from other towns and cities concerning animal control, for Council’s review.

    3. “QBS” – qualification based selection – Ald. Eversole, seconded by Ald. Sullivan, moved to remove from agenda. All approved. Motion carried.
    4. Procedures for Development of State Aid Construction Projects for Cities – Mayor O’Dell has not presented information to Ald. Gregory on work the Town would like to have done with the State Aid monies. Therefore, Ald. Gregory has not drafted the necessary letter. Bowen to try and locate another State Aid book.
    5. The Town has signed another lease with Uncle Sam’s Firework, to locate their firework sales at Steam Whistle Depot property.
    6. Issues concerning railroad property/easements are in Railroad’s attorney hands.

Meeting was adjourned at 8:40 pm on a motion by Ald. Pinkley and seconded by Ald. Eversole. All approved. Motion Carried.

Respectfully submitted,
Diane Bowen



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