Town Meeting Minutes

August 12, 2014, 2014 - 7:00 PM

Present: Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen
ALD: Jordan Sullivan, Nanette Barnes, Darlene Gregory, Dennis Pinkley, Kathleen Eversole
GUESTS: Michael Kalagias, Frankie Elliott

Mayor O’Dell called the regular meeting to order at 7:00 PM and declared a quorum was present.

Mr. Michael Kalagias, candidate for AR Rep District 96, was present to discuss issues and concerns with the Council. Among topics discussed were how our sub-station for Benton County Sheriff Department materialized; 911 addressing; census counts; ambulance service and air-evacuation services. Mayor O’Dell stated item 5 under new business would be done in executive session.

Pledge of Allegiance.
Moment of silence.

Added to agenda: Park – b. Lighting – park west pavilion

The minutes of July 8 were approved, as amended, on a motion by Ald. Sullivan, seconded by Ald. Barnes. All approved. Motion carried.

July 2014 financial report was reviewed and approved as presented, by acclamation.

Avoca Fire & Rescue

a. Chief Elliott was present. The annual picnic will be September 20 between 12:00 – 4:00 PM at the park. He asked how we can try and get residents and businesses to put their street addresses on buildings and homes, in accordance to the Ar. Fire Code. He also said the fire department needs access to the Town’s property on the corner of Hwy 62 and Rose Street (Steam Whistle Depot). The department needs a twenty (20) feet opening to access the property, according to fire code.

NEBCO EMS

– no report

Planning/Zoning

Planning

    1. Planning commission chairman Sullivan reported the commission will meet Tuesday, August 26. Landscaping rules and regulations to be discussed and a site development plan will be reviewed for Jeff Wolfe, Wolfe’s Waypoint Marine.
    2. Planning commission committee meeting scheduled for July 22 was canceled. Make up meeting to be scheduled in September.
    3. Mayor O’Dell said he would like to see rules and regulations and a schedule of charges for the Steam Whistle Depot property. Park committee to look into.

Zoning

    1. Larry Parrish reported letters have been sent to most of the residents that are in non-compliance with the zoning code, concerning inoperable vehicles. He has had great response with the letters and has three (3) more letters to send out. Those that have not complied, still have part of their thirty (30) days to adhere to code.
    2. Mayor O’Dell reported he talked with Fred Kimball concerning the Council’s concerns. Mr. Kimball said all the vehicles on his property are either operable or recreational vehicles, and his property is zoned commercial.

Committee Reports:

1. Clean-Up – Fall clean-up will be in October.

2.  Streets

    1. Ald. Gregory presented a draft letter to be sent to State Aid Street Committee. Request is for erosion control and open channels on both Rader Road and Woods Lodge Road/BC 74. A few changes need to be made to the letter, signed by Mayor and mailed.
    2. The truck has been received and flatbed and hoist were installed by Eagle Body.
    3. Plow and hopper need to be ordered and installed. Mayor O’Dell to inquire to see if Hugg and Hall will install and, if they will, obtain an estimate on installation costs. Town would have to order the equipment (kit) and have the merchandise drop shipped. Ald. Sullivan to order the kit, once Mayor O’Dell finds out if Hugg and Hall will do the installation.
    4. Truck also needs side steps and a LED light bar (flashing yellow lights). Avoca magnetic signs are on the truck, but it was suggested we get vinyl lettering,
    5. Ald. Sullivan reported he does not think using the two bays on the east side of the bull pen for salt and sand storage will work due to the topography (all downhill). The size of needed containment area was discussed. Ald. Sullivan will study and report back to council with needed area.
    6. Bowen reported she got a formula for using salt and sand from the Arkansas Highway Department maintenance engineer. We were also invited to visit Garfield’s operation.

Council went into recess from 9:45 – 9:52

    1. Bowen reported the needed work on Main and Oak and the work on Rose Street were advertised for bids. Mayor O’Dell noted petramat has to go over existing asphalt. Bowen reported that after specs were emailed to contractors, there was a clarification on the specs, which was also emailed. One of the bidders said he did not receive the clarification. Ald. Eversole, seconded by Ald. Barnes, moved the submitted closed bids not be opened; due to the fact all bidders were not bidding ‘apples to apples’. All approved. Motion carried.
    2. Ald. Sullivan, seconded by Ald. Pinkley, moved the specs be updated and the job be re-advertised. All approved. Motion carried.
    3. Bowen to notify those that submitted bids.
    4. Bowen reported she will rewrite the specs and get approval from Mayor before advertising for bids.

      Bowen reported she will rewrite the specs and get approval from Mayor before advertising for bids.

3.  Street and Traffic lights

a. Street light has been repaired on Dancer Road.

4.   Park

    1. Bowen reported she talked with Rick Austin about making a bike rack, with the fencing we have.
    2. Mayor O’Dell reported Doug McDaniel is no longer doing any side work. He has talked with Dan Howell, certified electrician, and he will do the lighting at the pavilion in Park West. Estimated cost is $1500.
    3. Ald. Barnes reported she is looking into a $1500 grant for plants/greenery to be used at Steam Whistle Depot. She is going to talk to Kathy Hansen about helping write the grant. Deadline is in October.
    4. Bowen reported several of our banners (everyday banners) are splitting down the middle. Bowen to see if there are price breaks when ordering different quantities.

5.  Town web site – up to date

Permits

Business Permits

    1. Business permit was issued to Daniel’s Corn Farm.

Building permits

    1. none issued

Unfinished Business:

    1. No report from Chief Martinez concerning J & S Auto.
    2. Bowen reported she has not sent a letter yet to Brian and Terra Mencl concerning the ongoing unsightly/unsanitary conditions on their property at 309 Sheppard Road.

New Business:

    1. Benton County’s Ordinances (0-2012-14 and 0-95-31) concerning both vicious and exotic animals were reviewed. The vicious dog ordinance states no person “within Benton County”, which should include Avoca. The exotic, vicious or wild animal ordinance does not mention it is for unincorporated areas. Bowen to get clarification from the County Judge/Attorney/Sheriff on the ordinances and whether Avoca needs to have an agreement with the Benton County Sheriff’s office.
    2. Ways to notify our residents of new ordinances were discussed.

    3. Bowen reported the issues concerning railroad property/easements are still in railroad’s attorney hands, according to Ron Sparks.
    4. On a different matter, Mayor O’Dell said he closed Orchard Street. A ditch was dug on the west side of the track to facilitate water. To keep someone from driving in the ditch, he placed rocks on the east side of the tracks. He received a call the day after he closed it from Ron Sparks, A&M Railroad. Mayor O’Dell said he closed the road per Ordinance.

    5. Discussion on directional signs for businesses was tabled.
    6. Ald. Pinkley, Ald. Barnes and Ald. Sullivan to work as a committee and draft an employee handbook for Council’s review.
    7. Filing period ends August 15 at noon.
    8. Council went into executive session at 9:35 PM and regular meeting reconvened at 10:20. Ald. Pinkley, seconded by Ald. Barnes, moved the discussion be continued at a special meeting, Tuesday, August 19 at 6:30 PM. All approved. Motion carried.

Meeting was adjourned at 10:25 pm on a motion by Ald. Sullivan and seconded by Ald. Eversole. All approved. Motion Carried.

Respectfully submitted,
Diane Bowen

Recorder-Treasurer

 

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