Town Meeting Minutes

September 9, 2014 - 7:00 PM

Present: Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen
ALD: Jordan Sullivan, Nanette Barnes, Darlene Gregory, Dennis Pinkley, Kathleen Eversole
GUESTS: Zoning Official Larry Parrish

Mayor O’Dell called the regular meeting to order at 7:00 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of silence.

The minutes of August 12 were approved by acclamation. Minutes of special meeting held August 19 were approved, as amended, by Ald. Barnes and seconded by Ald. Sullivan. All approved. Motion carried.

August 2014 financial report was reviewed and approved as presented, by acclamation.

Avoca Fire & Rescue

1. No representative was present.


Bowen reported a representative will attend the November council meeting.



    1. Planning commission chairman Sullivan reported the planning commission met Tuesday, August 26. Landscaping rules and regulations were discussed; site development plan for Wolfe’s Waypoint Marine was approved. Next meeting scheduled for September 30.
    2. Planning commission committee will meet September 23 at 6:30 pm.


    1. Larry Parrish reported most of the residents that are in non-compliance with the zoning code, concerning inoperable vehicles, have complied with the letter sent to them. Only a few have not complied. Larry Thompson who owns property on Main Street needs more time to put up a fence.

Committee Reports:

1. Clean-Up – Fall clean-up will be Saturday, October 25.

2.  Streets

    1. The State Aid Street Committee denied the project we requested. After full discussion, the Council decided to wait until after the first of the year, before deciding if we have any road projects that will qualify for the State Aid program.
    2. Erosion on Rader Road and Woods Lodge Road (BC 74) to be added to agenda.
    3. Ald. Pinkley, seconded by Ald. Barnes, moved the town purchase the Fisher hopper and plow package for approximately $10,500 plus tax and shipping. All approved. Motion carried. Hugg and Hull will install for approximately $2100 turnkey. Ald. Sullivan, seconded by Ald. Barnes moved the Town have Hugg and Hull install. All approved. Motion carried. Town to order the equipment and have the merchandise drop shipped to Hugg and Hull for installation. It was suggested to order an extra remote.
    4. Ald. Sullivan reported Garfield typically uses approximately 2 dump trucks of fine sand and 2 pallets of salt in the winter. If we used bagged salt, it can be stored in shop.
    5. Mayor reported he had talked with Dave Olson concerning the sand containment. We would need a slab with 4 feet knee walls; have on west end of bull pen; put an awning (car port) over the pad. It was agreed to have a 20 X 30 pad with 20 X 20 covered and 20 X 10 pad for loading. Ald. Gregory, seconded by Ald. Barnes, moved to have Dave Olson draft the specs and try and call local professionals for estimates. All approved. Motion carried.
    6. Ald. Sullivan reported the cost for a magnetic mount LED light bar is $312 and a set of side steps is $70. Ald. Sullivan, seconded by Ald. Eversole, moved the Town purchase the light bar and steps. All approved. Motion carried. Ald. Sullivan volunteered to mount the light bar.
    7. Bowen reported we only received two bids after having to re-bid the overlay on Oak and Main Streets and the base and asphalt on Rose Street. Closed bids were opened.
      1. Hutchens Construction – $101,000.00
      2. APAC- Central, Inc. - $80,875.00
      3. Ald. Barnes, seconded by Ald. Gregory, moved the contract be awarded to APAC-Central, Inc. All approved. Motion carried.
    8. Williams Tree Service had quoted $1200 to remove a dead tree on Smith Ridge Turn-Off. Charlie’s Tree Service quoted $900 and was awarded the job.
    9. Bowen reported we are receiving complaints concerning the growth along the Right of Way on Rader Road. The County has been called to see if they can help us out. Town willing to pay for fuel charges. Town will spray Rader next year.
    10. Ald. Pinkley asked about the sidewalk project.

3.  Street and Traffic lights

a. No reports of outages.

4.   Park

    1. Mayor O’Dell reported the lighting at the pavilion in Park West has been completed.
    2. Ald. Barnes reported she will be meeting with Kathy Hansen concerning a $1500 grant for plants/greenery to be used at Steam Whistle Depot.
    3. Park committee will try and meet after the planning commission meeting on September 23 to come up with rules and regulations for the Steam Whistle Depot property.
    4. Access per fire code to Steam Whistle Depot was discussed. No action taken.
    5. Bowen to contact Kathy Hansen to see if she will paint the Apple Shed sign.
    6. Upgrading the lights on Apple Shed pavilion was discussed. No action taken.

5.  Town web site – up to date


Business Permits

    1. none issued

Building permits

    1. none issued

Unfinished Business:

    1. It was reported the Mencl property is showing progress on getting cleaned up.

New Business:

    1. Bowen reported when the air conditioner comes on in the south side of the building the lights draw down really bad. In the sheriff’s office they had complained about their computer kicking off when the air comes on. It is possible the air conditioners are getting old. Bowen to contact George’s Refrigeration to see what the load is on the units.
    2. Bowen reported she had just recently sent an email to Judge Clinard, Sheriff Cradduck and Major Holloway concerning getting clarifications on Benton County’s Ordinances 0-2012-14 and 0-95-31.
    3. Bowen reported the issues concerning railroad property/easements are still in railroad’s attorney hands, according to Ron Sparks.
    4. Bowen and the Council reviewed the changes they want to have made to Ordinance No. 78 along with vacation pay, etc. to add to pay scale. Bowen to take to attorney.
    5. Employee handbook is in committee.
    6. Bowen has not ordered new banners.
    7. Roof has been repaired and hopefully has stopped the leak. The roofer said the grommets are bad and need replaced.

Meeting was adjourned at 9:20 pm on a motion by Ald. Sullivan and seconded by Ald. Barnes. All approved. Motion Carried.

Respectfully submitted,
Diane Bowen



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