Town Meeting Minutes

November 11, 2014 - 7:00 PM

Present: Mayor Thomas O’Dell, Recorder-Treasurer Diane Bowen
ALD: Jordan Sullivan, Nanette Barnes, Darlene Gregory, Dennis Pinkley, Kathleen Eversole
GUESTS: Frankie Elliott, Jeremy Metcalf, Jack Poyner

Mayor O’Dell called the regular meeting to order at 7:00 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of silence.

The minutes of October 14 were approved, as corrected, on a motion by Ald. Sullivan and seconded by Ald. Gregory. All approved. Motion carried.

Avoca Fire & Rescue

1. Frankie Elliott, AVFD, gave a report on number of runs; received a $500 ‘firewise’ grant; will be ordering gear in the near future to close out the GIF-2 Fire protection grant; purchased four gas monitors and will be requesting their annual budget allocation from the Town. The firemen demonstrated their thermal imaging camera. The camera is 8 years old and they have had to start putting money in it for repairs. They will be asking the Town in 2015 to purchase or help towards a new one for Station 1. New cost is $11,090. Council asked for a copy of the fire department’s 2015 budget once approved..


Kara Funk, NEBCO, had another meeting and had to reschedule.



    1. Ald. Sullivan reported no new information to report.


    1. Larry Parrish was not able to attend – no report

Committee Reports:

1. Clean-Up – Clean–Up – Bowen reported there was 4.85 ton of bulk, 88 + tires and 760 pounds of metal collected during the clean-up.

2.  Streets

    1. The concrete work is completed for the sand containment and the 3 sided carport has been ordered.
    2. Salt and sand has been ordered and delivery is expected Wednesday, November 12.
    3. Rick Austin has reinforced the ‘lean to’ to handle the hoist.
    4. Bowen reported the asphalt (overlay) will not be done this week. Temperature has to be in the 50’s before petramat can be laid, according to APAC. Mayor O’Dell reported APAC put the ‘spoils’, from Rose Street, inside the rail fenced area. Town can possibly use when we install the chain link fencing.
    5. Coming up with a schedule/plan of action on who will be operating the snow plow and when was discussed. No definite plans made. Mayor O’Dell to watch the weather and make calls, if necessary.
    6. Chains for the truck are on backorder.
    7. Ald. Sullivan met with Joe Loftin to look over the erosion problems on Rader Road and Woods Lodge (BC 74). Rader Road is getting pretty bad in several areas. To pull the ditches, clean the culverts and do the needed concrete work, Mr. Loftin submitted a $19,000 proposal and could begin work in two weeks. Ald. Sullivan to also contact Alvin Brewer to look at the job. A special meeting to be called after Ald. Sullivan meets with Mr. Brewer and if he is interested in job and submits a proposal.
    8. Bush on the corner of Russell and Sheppard Roads has been cut out. Stop sign on that corner needs concreted in.
    9. The need for some type of markings/signage is going to be needed for the entrance and exit of Steam Whistle Depot, to keep them from being blocked.

3.  Street and Traffic lights

a. No reports of outages.

4.   Park

    1. Rick Austin has the fencing material to build the bike racks.
    2. Park committee to meet after the first of the year to work on rules and regulations for Steam Whistle Depot property..
    3. Ald. Barnes reported the basketball hoops range from $400 - $1000. She also got a hopscotch stencil with measurements needed. Project to be done in the spring.
    4. Signage by the pavilion on Park West needs to show parking is for “loading and unloading only” or for overflow parking.
    5. Park committee to meet again after the first of the year concerning rules and regulations for the Steam Whistle Depot property

5.  Town web site – up to date


Business Permits

    1. Business permit was issued to Daniel’s Corn Farm.

Building permits

    1. Building permit was issued to Thomas O’Dell for a 14’ X 25’ prefab metal building at 437 E. Rose.

Unfinished Business:

    1. Mencl property at 309 Sheppard Road was reviewed again. Property to be looked at again next month.
    2. Bowen reported Multi-Craft Contractors (MCC) came out concerning the air condition/electrical issues. They found a few items and fixed them, but they had nothing to do with the lights drawing down, when the air conditioners come on. They recommended we replace the water foundation, due to the compressor being out. It is causing the men’s bathroom GFI receptacle to short out and tripping the breaker. They also had some questions concerning the line going under Old Wire Road, servicing the pavilion on Park West, and suggested we call Swepco. Swepco came out and looked at the meter and also said the line feeding Park West was direct wired with no breaker. After all was done, lights were still drawing down when air conditioners were turned on.

      Bowen to call MCC again, since nothing has changed. Bowen to order a new water cooler/fountain and see if Larry and Dave can install.

New Business:

    1. Setting a salary for an ordinance for the Recorder-Treasurer duties was discussed. After full discussion, Ald. Barnes, seconded by Ald. Pinkley, moved the salary be set at $200 a month. All approved. Motion carried.
    2. Getting clarification on Benton County’s Ordinances 0-2012-14 and 0-95-31, concerning dogs, will be revisited after the first of the year.
    3. Bowen reported she ordered 3 banner repair kits and will order new banners after we put up the holiday banners. Then we can see how many need replaced or repaired.
    4. 2015 budget to be presented in December. Ald. Sullivan asked the budget for the planning commission remain the same as 2014.
    5. Bowen reported James Mathias contacted the Town again concerning the duplexes at 300E. Rose, that he recently purchased. He would like to turn each duplex into a single family home and do a lot split and will have to go before the Planning Commission.
    6. Insurance on properties (town hall; pavilions; shop; metal building) was reviewed. Metal building (Rose Street Warehouse) to be increased to $150,000 and Bowen to find out what ‘supplies’ in shop consist of.
    7. Bowen reported our zoning code and unsightly ordinance conflict. Stanley Martin got an antique tag, which makes him in compliance. Zoning official Larry Parrish has one resident which is out of compliance.

Meeting was adjourned at 9:20 pm on a motion by Ald. Barnes and seconded by Ald. Sullivan. All approved. Motion Carried.

Respectfully submitted,
Diane Bowen



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