Town Meeting Minutes

January 13, 2015 - 7:00 PM - Regular Meeting

Present: Mayor Jordan Sullivan, Recorder-Treasurer Diane Bowen
ALD: Nanette Barnes, Darlene Gregory, Dennis Pinkley, Kathy Hansen, Jay King
Guests: Rob Taylor, Kara Funk, Jason Evans, Bruce Bowen, Tom O’Dell

Mayor Sullivan called the regular meeting to order at 7:00 PM and declared a quorum was present.

Mayor Sullivan opened the floor for nominations to fill the vacant Alderman #5 position. Ald. Hansen nominated Jay King to fill Alderman 5 position. No other nominations were made. Ald. Pinkley seconded the nomination. All approved. Motion carried.

Mayor Sullivan swore Jay King into office.

Jason Evans with the Boston Mountain Cyclists updated the Council on his preliminary proposed race series that would come through Avoca. Plans are to have races every other Wednesday evenings from approximately 5 PM to dark on March 11, March 25 April 8 and April 22. May 6 would be a makeup day. Tentative plans also include races on either May 2nd or 3rd or May 9th or 10th. This would be a 6 hour race starting around 8 am. Races will run as they did in the past (working with Benton County Sheriff’s office and Avoca Fire Department). If staging at Avoca Park, the Council asked they use the parking area off Orchard, before filling the parking lot at Town Hall. Ald. Gregory, seconded by Ald. King, moved Mr. Evan’s proposal be approved. All approved. Motion carried.

Ald. Pinkley asked that ‘US Flags’ be added to the agenda. Mayor Sullivan asked that ‘Harley Ingram’ and ‘former mayor having key to town hall’ be added to agenda. Items added under new business. January 2015 agenda was amended to show the next clean-up will be in the spring instead of the fall.

The minutes of December 9 were approved as corrected, on a motion by Ald. Hansen and seconded by Ald. Pinkley. All approved. Motion carried.

December 2014 financial report was reviewed and approved as presented, by acclamation.

Kara Funk, NEBCO EMS, updated the Council on the Benton County meetings they attended concerning the 2/10 mil passage for EMS for the residents in unincorporated areas; NEBCO EMS started receiving the new dues amount this fall; they should receive $95,000 from the quorum court in 2015. Rob Taylor, NEBCO EMS, reported on the operations and equipment they were able to purchase with the $95,000 they received from the County in 2014; there will be 2 ambulances in service, in the next few weeks; the number of EMS calls; the importance of education; thanked the Town for their support.

Avoca Fire & Rescue

No one from the fire department was present.



    1. Mayor Sullivan reported the planning commission had a special meeting on December 11 and granted Mr. Mathias a variance for lot size and a lot split at 300 E. Rose Street.
    2. Mayor Sullivan reported there are 2 vacancies on the planning commission and he would like to appoint Christine Pinkley and Alvin Brewer. Ald. Gregory, seconded by Ald. Barnes, moved the appointments be approved. All approved. Motion carried
    3. Next regular planning commission meeting will be Tuesday, January 27.


    1. Larry Parrish was not present.

Committee Reports:

1. Clean-Up – Next clean-up will be in May.

2.  Streets

    1. Bowen to get update on 3 sided carport order.
    2. APAC laid the asphalt on Rose Street. Overlay on Oak and Main will not be done until spring.
    3. Mayor Sullivan reported Alvin Brewer has completed the ditch work on Rader and Woods Lodge Roads and he is quite happy with the job.
    4. It was agreed the State Aid money will not help us with our erosion/drainage problems on Rader Road and Mayor Sullivan feels we do not have any other roads that need resurfaced at this time. Ald. Gregory to find out exactly what the State Aid monies can go towards and get back with Mayor Sullivan.
    5. ‘Standard specifications’ committee meeting set for January 28 at 6:30 pm.

3.  Street and Traffic lights

a. Street light on Rose Street is working.

4.   Park

    1. Bowen reported Rick Austin said he would have the bike racks completed in approximately 2 weeks.
    2. Park committee meeting scheduled for February 3 at 6:30 PM. Committee to discuss rules and regulations for Steam Whistle Depot property, along with other items.
    3. Ald. King reported Pea Ridge and Garfield do not take reservations for their pavilions. Bowen to find out if the town has contractual agreements for rentals is the Town liable for any accidents, etc.

5.  Town web site – up to date


Business Permits

    1. none issued

Building permits

    1. Bowen reported the following businesses have renewed their business license as of January 7: Avoca Quarry, Avoca One Stop, Charley’s Tree Service, Freedom Fire Pro, Dollar General, Williams Tree & Lawn Service, Inc.
    2. Bowen reported Avoca Tire Shop has submitted their renewal application and fee, but there are questions. Tires are left out; porta potty on his property and complaint about parties with motorcycles late at night, one night a month. Bowen to contact Mr. Orellana to let him know we did get a complaint concerning the noise. He needs to keep tires inside and have the porta potty moved out of view.
    3. The unsightly conditions at Boat Dock Services were discussed. Bowen explained part of their property is in the County and she believes most of the material lying around is on the County. Bowen to contact Benton County.

Unfinished Business:

    1. Bowen reported she has not got the letter sent to Brian Mencl, 309 Sheppard Road, concerning the unsightly and unsanitary conditions. Mayor Sullivan reported we need to send letters to all, which are unsightly. There is a residence close by, on Russell Road, which also needs a letter sent to them.
    2. Bowen reported she had contacted the gentleman with MCC that came out and looked at Town Hall concerning the air condition/electrical issues. He said if he came back out he would be doing the same thing he did originally. Mayor Sullivan has a contact for an electrician, that he highly recommends, and will contact him concerning the air condition/electrical issues, if the Council wishes. Mayor to contact the electrician.
    3. Bowen reported she has not ordered the water fountain.
    4. It was reported Recorder-Treasurer’s January 1 payroll check was not signed by former Mayor O’Dell. Reason was related to the recently passed Ordinance No. 100, duties of Recorder-Treasurer and holiday pay. Council agreed ‘the intent’ of the wording in Ordinance No. 100 was the noted holidays are paid holidays. Ald. Barnes, seconded by Ald. Pinkley, moved Mayor Sullivan sign Bowen’s pay check. All approved. Motion carried. Former mayor O’Dell said he had not signed the attachment to Resolution 05-14, a resolution adopting a general pay scale schedule, which is a different subject. The resolution was signed by former mayor O’Dell. The attachment was a part of the resolution and did not require a signature.

New Business:

    1. Mayor Sullivan would like to see if we can deal with the Benton County dog ordinances by March.
    2. Directional signage for businesses tabled. Bowen reported it was discussed the $25 business license renewals would go towards the signage. Signs are expensive, so it may take a few years to save for them.
    3. Council changes made to the proposed 2015 budget in December were reviewed. Ald. Gregory, seconded by Ald. Hansen, moved the budget reflect a $2400 annual increase for the mayor position. All approved. Motion carried.

      Resolution 01-15, a resolution adopting the 2015 budget, was read in its entirety. Ald. Hansen, seconded by Ald. Pinkley, moved Resolution 01-15 be approved. All approved. Motion carried.

    4. Mayor Sullivan and Ald. Pinkley to go shopping for tools.
    5. Bowen reported the Benton County Work Release program can strip and wax the floors at Town Hall. The town would have to rent the equipment, buy the supplies and provide lunch for the inmates. Bowen was given the OK to have the work done.
    6. Statements of financial interest are to be filed with Recorder-Treasurer by end of January.
    7. Ald. Pinkley would like to see US flags displayed throughout the town on holidays. Prices, sizes, where to place, etc. to be looked into. To be discussed by park committee.
    8. Mayor Sullivan reported Harley Ingram visited with him and would like to see if he can get his job back. Mayor Sullivan would like to see if we can put him back to work with limited duties. After much discussion, the Council decided to keep things as they are.
    9. Ex-mayor O’Dell was given a new key to town hall to take care of the flags on the memorial. After much discussion, the Council agreed to have the locks re-pinned.
    10. Bruce Bowen volunteered to put the flags on the memorial on the holidays specified by the Council. Information was provided to Council on military flag protocol, days to display flags, etc.

Meeting was adjourned at 9:30 pm on a motion by Ald. Barnes and seconded by Ald. King. All approved. Motion carried.

Respectfully submitted,
Diane Bowen



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