Town Meeting Minutes

March 10, 2015 - 7:00 PM - Regular Meeting

Present: Mayor Jordan Sullivan, Recorder-Treasurer Diane Bowen
ALD: Nanette Barnes, Darlene Gregory, Dennis Pinkley, Kathy Hansen, Jay King
Guests: Brian Mencl

Mayor Sullivan called the regular meeting to order at 7:00 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of Silence.

Mayor Sullivan recognized guest Brian Mencl.

Brian Mencl was present to discuss, with the Council, his property at 309 Sheppard Road. Mr. Mencl agreed to clean up the property by picking up trash and miscellaneous items in his yard; remove the jeep from the property; screen the dumpster and place a partial privacy fence from his shop screening the dumpster along with other items.

Mr. Mencl also asked about the fencing for Boat Dock World at 839 Lester Lane.

Ald. Pinkley asked that ‘change start time of council meetings’ be added to agenda.

The minutes of February 10 were approved as presented.

February 2015 financial report was approved as presented. Bowen reported Jay King has been added as a third person that can sign checks for the Town.

Avoca Fire & Rescue

Bowen reported Fire Chief Elliott asked if the department needs to send a representative to each Council meeting; if the Town can remove snow from the driveway to bays and parking lot; can the Town mow the Community/Fire Station grounds; insurance on building?

Ald. Gregory, seconded by Ald. Barnes, moved the Town plow the driveway leading to the Fire Department bays and keep their grounds mowed. All approved. Motion carried.

Council discussed a department representative does not need to attend every meeting, but the Council would like to have at least a semi-annual report; Town does not want to plow parking lot, for liability reasons; Council would also like to see a written budget.

Planning/Zoning

Planning

    1. Ald. King reported the planning commission’s next meeting will be March 31.
    2. Copies of revised ‘Standard Specification for Street and Drainage Construction’ to be reviewed by Planning Commission members prior to their March 31 meeting.
    3. Changing the planning commission meetings to every other month will be brought before planning commission.
    4. Ald. King reported ‘manufactured homes’ will be on the Commission’s agenda.
    5. Sidewalks need to be added to Master Street Plan.

Zoning

    1. Zoning Official Parrish was not present.

Committee Reports:

1. Clean-Up – Spring clean-up will be Saturday, May 9th.

2.  Streets

    1. Mayor Sullivan reported the guys have done an excellent job plowing the snow and ice. Very few complaints received. Average cost on plowing, including labor and material, has been $750 – 800 per event. This has been for 2 snow/ice events (4 days).
    2. Ald. Gregory reported she had talked with Arkansas Highway Department again concerning their TAP program, but we will not be ready before their deadline to submit an application. After May 1, new grants will be available.
    3. State Aid program was discussed again. Bowen reported we have spider cracks on Tucks Chapel and Ald. Hansen said they are also on Woods Lodge Road (BC 74). The condition of Rose Street from Highway 62 to the ‘Y’ was also discussed. After full discussion, Ald. Gregory to send letter to the State Aid program concerning Rose Street from Hwy. 62 to Woods Lodge Road.
    4. Bowen reported she had contacted Arkansas Line Marking concerning striping some of our roads. Rose Street and Woods Lodge Road need striped. Council needs to decide what roads we need striped and weigh the costs vs. safety, since we need to have paving done also.
    5. Bowen said the salt is rusting the bed of the truck. Mayor Sullivan said undercoating needs to be done along with a spray liner bed. Vibrator on hopper still needs fixed. Gravel needed in bullpen.

3.  Street and Traffic lights

a. Ald. Hansen asked if there was a street light at the Post Office, it seems very dark.

4.   Park

    1. Bowen reported Rick Austin does not think the fencing we have will work for a bike rack, because it is light weight. He said Nabholz (by Daisy) may be able to fabricate one. Ald. King to check with Wheelers also.
    2. Ald. Barnes and Ald. Hansen to schedule a park committee meeting to update Ald. Hansen on what has been discussed/planned for the Steam Whistle Depot, across from the Avoca One Stop.
    3. Bowen reported she has contacted Swepco and Carroll Electric to find out what their rules and regulations are on hanging flags on the power poles.

5.  Town web site – up to date.

    Ald. Barnes and Bowen to get Barnes set up as an editor on our Facebook Page.

Permits

Business Permits

    1. Bowen reported the following businesses have renewed their business license as of March 5th: Good Wood, JOTTO Desk, K & K Auto Sales, TCB Mixed Martial Arts, Kimball Automotive, Boat Dock World LLC, Avoca Auto Sales, Inc., Pro-Line Cabinets Inc., Tri-State Automotive, Don’s Canopies & Metal Products, Wingate Outdoor Advertising, Inc., G.M.I. Glazing Specialties, Inc., Hoss’s Mobile RV Repair, Latham’s Cabinets Inc., Clean Channel Outdoor, Inc., Warpspeed Performance.

    2. New business license issued to Savvy Seconds at 489 S. Highway 62.
    3. Bowen to attend a meeting with NWA Council concerning ‘Wayfinding Signs’.

Building permits

    1. none issued

Unfinished Business:

    1. Rex Kennedy will be getting electricity to the shop; new lighting and receptacles in the shop; lighting for the bullpen.

New Business:

    1. Major Holloway will attend April council meeting concerning Benton County dog ordinances and working up an agreement with the County.
    2. Bowen comp time – tabled until April
    3. Resolution 02-15, a resolution setting forth the meeting rules, was read. Ald. Gregory, seconded by Ald. Barnes, moved Resolution 02-15 be approved. All approved. Motion carried. Only change in resolution was to start Council meetings at 6:30 instead of 7:00 PM.
    4. Ald. Gregory, seconded by Ald. Barnes, moved recordings of council meetings be kept for one year. All approved. Motion carried.
    5. Mayor Sullivan appointed Bowen as temporary zoning official, during Larry Parrish’s health issues. Main job would be managerial duties. Bowen to talk to Larry about this.

Ald. Pinkley, seconded by Ald. Hansen moved the meeting be adjourned at 8:50 PM. All approved. Motion carried.

Respectfully submitted,
Diane Bowen

Recorder-Treasurer

 

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