Town Meeting Minutes

May 19, 2015 - 6:30 PM - Re-Scheduled Regular Meeting

Present: Recorder-Treasurer Diane Bowen
ALD: Nanette Barnes, Darlene Gregory, Dennis Pinkley, Kathy Hansen
Absent: Mayor Jordan Sullivan, Ald. Jay King, Zoning Official Larry Parrish

Acting Mayor Bowen called the re-scheduled regular meeting to order at 6:30 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of Silence.


  1. Bowen reported Stephen Gray with Aflac would like to meet with the Council concerning policies they have, such as accident, heart attack and stroke, cancer, vision, dental and life insurance. Aflac pays the policy holders and they decide where the money goes. They need three to make a group and can set it up to where it debits automatically from checking accounts monthly. The Council can be included in the group of three. Mr. Gray was going to attend the meeting, but Bowen asked him to wait to see if there is an interest. Several council members already have similar policies, but Bowen to find out if there is a “pre-existing” clause in their policies.
  2. Major Holloway will not be in attendance, due to being out of town.

Consent of agenda

Consent of agenda – under streets – d. enclose sand storage; under new business – 3. Carroll Electric franchise; under personnel – c. temp employees

Ald. Pinkley, seconded by Ald. Gregory moved the minutes of April 14 be approved as corrected. All approved. Motion carried.

Ald. Barnes, seconded by Ald. Gregory moved the April 2015 financial report be approved as presented. All approved. Motion carried.

Avoca Fire & Rescue

No report


No report



    1. Bowen reported the planning commission’s public hearing and regular meeting has been re-scheduled to Tuesday, June 2nd at 6:30 PM. Public hearing will be held to hear from those that want to be heard concerning the proposed changes to the Zoning Code.


    1. No report

Committee Reports:

    1. Ald. Gregory – TAP program – working on
    2. Striping streets – on hold
    3. Ald. Gregory reported our project and request for State Aid Street Funds has been received and given preliminary approval by the Committee. Gregory and Bowen met with Steve Morgan, State Aid Program, and David Bushey, Resident Engineer with Arkansas Highway Department, on May 13. They thought the request for assistance to resurface .2 mile on W. Rose Street @ Highway 62 to the entrance of E. Rose Street fit the program. They will also do striping. The Town is eligible for 100% funding up to $250,000.00. Funding should be available in 2016.
    4. Derik Henson to be contacted concerning getting a hitch put on the truck.
    5. Big Dog mower was purchased. Cost - $9,164.
    6. Ald. Hansen moved the Town have Eclipse Siding enclose the sand storage area for $1,200.00. Ald. Pinkley seconded the motion. All approved. Motion carried. The enclosure will be three sided and roofed.
    7. Compressor has been purchased.
    8. Ald. Gregory to meet with Paul Pace, APAC, in October to look at streets that may need attention.

3.  Town Image

    1. Ald. Barnes is working on Newsletter.

4.   Park

    1. Bowen reported Derek Henson cannot make a bike rack, due to the round wheels we want at the ends. Ald. Barnes reported to order the bike rack we would like, with shipping and anchor sets would run approximately $880. Ald. Hansen suggested we go to Bray’s Ornamental in Pea Ridge. Bowen to contact them to see if they can make one, similar to what we would like, if not we will order from the catalog.
    2. Bowen to have Dave and Larry locate the Swepco poles on Highway 62 and Rose Street. We still have not heard back from Carroll Electric, concerning their rules and regulations, on putting flags on their poles.
    3. Bowen reported she had contacted NWA Council concerning whether they had raised enough interest from other towns/cities to proceed with applying for more grant monies for the wayfinding signs. Response was they have had some initial discussions with a potential funder, but nothing definite yet. However, they believe their chances may be better if they focus on funding for towns with populations over a certain size and/or sizable attractions, and Avoca is small, with a population of about 500.
    4. Bowen reported she contacted Mr. Sparks, A&M Railroad, concerning what the railroad’s requirement are for fencing and to let him know we are considering a rail fence on the east side of the property at Steam Whistle Depot. They do not have a preference on what type of fencing, as long as it’s fenced, and keeps kids off the tracks. He also stated a rail fence would not do that and mentioned the ‘attractive nuisance’ law. Doing a rail fence with cattle panel or heavy gauge wire on the back side, instead of chain link, was discussed. Once school is out, Ald. Hansen and Ald. Gregory to try and meet with the fencing company.
    5. Hopscotch and another goal for balls were discussed.

5.  Personnel

    Ald. Pinkley, seconded by Ald. Barnes, moved the Administration Assistant position can accumulate up to a maximum of 24 hours comp time to be used before the end of the calendar year or lose the time. All approved. Motion carried.


    Temporary fill in for Bowen was discussed. Ald. Barnes volunteered to meet with Bowen and Sharon DuVall to discuss pay, work details, etc.


Business Permits

    1. Bowen reported Kathy’s Fireworks and Uncle Sam’s Fireworks, Inc. have renewed their business permits. All 2015 renewals have been completed.

Building permits

    1. Building permit issued to Betty Brown at 901 Prairie Creek Road for a 13 X 18 addition to manufactured home and a 24 X 26 garage.
    2. Building permit issued to Francisco Reyes at 699 Sheppard Road for a 20 X 40 shop.

Unfinished Business:

    1. It was agreed Brian Mencl’s property is about the same.

New Business:

    1. Major Holloway will attend June council meeting concerning Benton County dog ordinances and working up an agreement with the County.
    2. Bowen to contact Rafael Magana, the owner of the property at 248 N. Highway 62 concerning the bricks lying around the property and the unsightly conditions.
    3. Another complaint has been received concerning the motorcycle club that is renting space from Jose Orellana at 230 Blevins Lane. Complaints also consist of stock piling junk cars, tires, high weeds and wood pile. Bowen called him on the phone concerning the issues but did not get a call back. Bowen to send him a letter concerning the unsightly and unsanitary conditions and to have him cease the rentals. His business license does not cover rental of property for events.
    4. Bowen reported our franchise Ordinance with Carroll Electric was approved in April 1967 and was only good for 20 years. Bowen has turned it over to Attorney Howard Slinkard.
    5. Deffenbaugh Industries, Inc. has merged with Waste Management.

Announcements – NEBCO is having a breakfast on Memorial Day; public hearing and planning commission meeting is June 2nd; NWA Open Space Workshop will be held June 8 from 4 – 6:30 PM (drop in) at NEBCO Community Building.

Ald. Pinkley, seconded by Ald. Barnes moved the meeting be adjourned at 8:15 PM. All approved. Motion carried.

Respectfully submitted,
Diane Bowen



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