Town Meeting Minutes

June 16, 2015 - 6:30 PM - Re-Scheduled Regular Meeting

Present: Recorder-Treasurer Diane Bowen
ALD: Nanette Barnes, Darlene Gregory, Kathy Hansen, Jay King Zoning Official Larry Parrish
Absent: Mayor Jordan Sullivan, Ald. Dennis Pinkley

Acting Mayor Bowen called the re-scheduled regular meeting to order at 6:35 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of Silence.

Guests – Bowen reported Major Shaun Holloway would not be in attendance.

Ald. Hansen, seconded by Ald. Barnes, moved the minutes of May 19 be approved as corrected. All approved. Motion carried.

Ald. Gregory, seconded by Ald. Barnes, moved the May 2015 financial report be approved as presented. All approved. Motion carried.

Avoca Fire & Rescue

  1. Annual community picnic will be held September 12 from 12 – 4 pm. Fire Department will be selling chicken dinners.
  2. Bowen reported the GIF Fire Protection Grant has been administratively closed.


No report



    1. Ald. King reported the planning commission’s public hearing and regular meeting was held Tuesday, June 2nd at 6:30 PM. Public hearing was held to hear from those that wanted to be heard concerning the proposed changes to the Zoning Code. Main proposed changes are adding manufactured dwellings as a conditional use in R1 - Residential; adding landscaping regulations to Industrial, B2 - General Commercial and B1- Neighborhood Commercial; premise identification; motor homes/RV’s on premises added as conditional use to Industrial, B2 - General Commercial and B1- Neighborhood Commercial; and several small changes.
    2. Ald. King reported the planning commission recommends the Council approve, by Ordinance, the proposed changes. Ordinance No. 101 will be brought up under New Business.


    1. Letter was sent to William McIver, 308 Sheppard Road, and Jerry and Catherine McIver, owners of property, concerning four vehicles on the property. They have until 6/30/15 to comply.
    2. Avoca Tire Shop has purchased a trailer that has 3 sides and top to store tires in, until they are recycled.
    3. Parrish to look at the corner of Sheppard and Russell Roads to see if someone is building a fence.

Committee Reports:

    1. Fall clean-up will be Saturday, October 24.
    1. Ald. Gregory – TAP program – working on
    2. Striping streets – on hold until after State Aid work is done
    3. Derik Henson will take care of getting a hitch put on the truck.
    4. Eclipse Siding has completed the enclosure of the sand storage area for $1,200.00.

3.  Town Image

    1. Ald. Barnes presented a draft of the summer newsletter; reported she will not be able to schedule a blood drive during the community picnic in September, because they are booked for that day; getting prices on ‘bouncy house’ for the picnic.

4.   Park

    1. Ald. Hansen reported she and Bowen met with Bray’s Ornamental in Pea Ridge and discussed the bike rack. Ald. Hansen found 2 wheels that will be used for the ends. They will sandblast the wheels and uprights. Council agreed it should be powder coated. Color – classic black. Bray’s to contact Ald. Hansen with an estimated cost.
    2. Ald. Hansen reported the 2 rail fence with cattle panels will run approximately $5,973 along the railroad (based on old measurements) and a 2 rail fence along highway 62 will run, at the most, $9 per foot. Using a black chain link for the gate was recommended for aesthetics. Using a roll gate, if possible, was discussed. The fencing will enclose Steam Whistle Depot.
    3. Annual Apple Shed recipient to be added to July agenda.

5.  Personnel

Bowen and Ald. Barnes to meet with Sharon DuVall, who will fill in for Bowen in September.


    Temporary fill in for Bowen was discussed. Ald. Barnes volunteered to meet with Bowen and Sharon DuVall to discuss pay, work details, etc.


Business Permits

    1. Bowen reported Niki Higginson, Lunch Box of Avoca, was issued a business license. Restaurant is located at 120 W. Rose

Building permits

    1. None issued

Unfinished Business:

    1. It was agreed Brian Mencl’s property is about the same.

New Business:

    1. Major Holloway was unable to attend our council meeting again, concerning Benton County dog ordinances and working up an agreement with the County. Bowen to contact Sheriff Cradduck to see if we can get another representative, from the department, to work with us.
    2. Bowen reported she sent Avoca Tire Shop, Jose Orellana, 230 Blevins Lane, a letter concerning the unsightly and unsanitary conditions on his property and to have him cease the rentals for parties/gatherings. After receiving the letter, he had another party and the Town received another complaint. Larry Parrish and Diane Bowen both met with Mr. Orellana, at different times, to discuss the situation. Ald. King suggested we meet with Terri Chadwick, the neighbor, to see if we can work out the issues. Bowen to set up a meeting.
    3. Attorney Howard Slinkard is working on franchise Ordinance for Carroll Electric.
    4. Tile work is needed on the Veteran’s Memorial. Bowen to get estimates on work needed done. Several suggestions on who to contact were given to Bowen.
    5. Gate on trash storage broke. 10 feet panel with 6 feet gate with slats – cost $400.
    6. Ald. Hansen, seconded by Ald. Barnes, moved Ordinance No. 101, an ordinance adopting, by reference, a certain technical code entitled “Avoca Zone Code” be placed on its first reading. All approved. Motion carried.

Ordinance No. 101 was read in its entirety.

Ald. Hansen moved to suspend the rules and Ordinance No. 101 be placed on its second reading, by title only. Ald. Barnes seconded the motion. All approved. Motion carried. Ordinance No. 101 was read by title only.

Ald. Barnes, seconded by Ald. Gregory, moved to accept the second reading of Ordinance No. 101. All approved. Motion carried.

Ald. Hansen, seconded by Ald. King, moved the meeting be adjourned at 7:55 PM. All approved. Motion carried.

Respectfully submitted,
Diane Bowen



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