Town Meeting Minutes

July 14, 2015 - 6:30 PM - Regular Meeting

Present: Recorder-Treasurer Diane Bowen
ALD: Nanette Barnes, Kathy Hansen, Jay King, Dennis Pinkley
Absent: Mayor Jordan Sullivan, Ald. Darlene Gregory, Larry Parrish

Acting Mayor Bowen called the regular meeting to order at 6:30 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of Silence.

Guests – Bowen reported Major Shaun Holloway would not be in attendance.

Ald. Hansen, seconded by Ald. Barnes, moved the minutes of June 16 be approved as presented. All approved. Motion carried.

Ald. Hansen, seconded by Ald. King, moved the June 2015 financial report be approved as presented. All approved. Motion carried.

Avoca Fire & Rescue

No report

NEBCO EMS

No report

Planning/Zoning

Planning

    1. Ald. King reported the planning commission’s regular meeting is Tuesday, July 28 at 6:30 PM. Main item on the agenda will be master street plan.

Zoning

    1. Bowen reported Zoning Official Larry Parish is to check on the William McIver property at 308 Sheppard Road, concerning four vehicles on the property. They had until 6/30/15 to comply. It is thought there are more vehicles behind their shed.
    2. Bowen reported a letter was sent to a resident concerning a camper parked in front of their home.

Committee Reports:

Clean-Up
    1. Fall clean-up will be Saturday, October 24.
Streets
    1. Ald. Gregory – TAP program – working on
    2. Striping streets – on hold until after State Aid work is done
    3. Derik Henson has put a hitch on the truck.
    4. Purchasing a sickle bar mower attachment for the tractor was discussed. Cost of Rossi sickle mower with dual hydraulics and 6’8” is $4550. Cost for fittings, etc. would be approximately $150 according to Ald. Pinkley. Cost of a New Holland sickle bar, with no hydraulics is $1500. Bowen is to have Dave Olson check with Williams Tractor, to see if our tractor can be retrofitted for hydraulics. After full discussion, Ald. Hansen, seconded by Ald. Pinkley, moved the Town purchase one of the two options plus the cost to do retrofit for up to $5,500. All approved. Motion carried.
    5. Bowen reported the street lights on Hobbs are on Carroll Electric and the Town has opened up a work for them to be repaired.

3.  Town Image

    1. Ald. Barnes to get final draft of the summer newsletter to Bowen for mailing.
    2. Ald. Barnes reported Epic Inflatables prices range between $150 - $300 a day depending on type and size; need a power outlet within 100 feet; will need adult to supervise at all times; need about an hour to set up and will break down at the end of the picnic; town will need to sign a liability waiver. References were also given. Ald. Pinkley moved the Town rent an inflatable for the day, if the fire department will do the supervision at all times and we do not have water involved. Ald. Hansen seconded the motion. All approved. Motion carried.

4.   Park

    1. Ald. Hansen reported Bray’s Ornamental can get the bike rack powder coated. Ald. Hansen to make contact with Bray’s to follow up on cost and time frame.
    2. All the Swepco and Carroll Electric poles have been identified on Highway 62 and Rose Street (to the Y). Bowen reported some of the poles are 25 – 30 feet off the Highway. Bowen to get the electric poles identified that have street lights.
    3. Bowen reported she had an appointment with the Highway Department to get their Highway 62 easements marked before we contacted the fence installer. Meeting was canceled, due to all the rains. Meeting to be re-scheduled.
    4. One nomination for annual Apple Shed recipient was made. After discussion, Ald. Barnes moved the nomination be approved. Ald. King seconded the motion. All approved. Motion carried.
    5. The lighting and receptacle at the Apple Shed pavilion need some work. Kennedy Electric to come and look at the job.
    6. Bowen presented three estimates on the cleaning, tile and grout work that needs done on the Veteran’s Memorial. Estimates ranged from $200.00 + for supplies to $2800.00. After full discussion, Ald. Hansen, seconded by Ald. Pinkley, moved David Smith be award the job. All approved. Motion carried. Town will pay for material and make a donation to a Veteran’s association in honor of Mr. Smith and his partner, for their volunteered labor. Bowen to see if Mr. Smith can complete the job by September 1st.

5.  Personnel

    1. Bowen and Ald. Barnes met with Sharon DuVall and she started training July 7. Mrs. DuVall was hired part time @ $12.00 per hour.
    2. Bowen asked if lighter weight shirts could be ordered for the staff for the hotter weather. Ald. Barnes to order “staff” shirts in a 50/50 blend.

Personnel

    Temporary fill in for Bowen was discussed. Ald. Barnes volunteered to meet with Bowen and Sharon DuVall to discuss pay, work details, etc.

Permits

Business Permits

    1. None issued

Building permits

    1. Building permit was issued to Randy Hill Construction for a 30’ X 30’ addition with 10’ x 20’ walkway for Mary Reeves at 186 Rose Street.

Unfinished Business:

    1. Bowen to call Brian Mencl concerning the progress on his property clean-up.
    2. Bowen reported Terri Chadwick, the neighbor of Jose Orellana, Avoca Tire Shop, canceled the meeting set up with her, Bowen and Ald. King. Bowen also reported Jose can meet with her and Ald. King on Thursday, July 16, at his shop.

New Business:

    1. Bowen reported Sherriff Cradduck has assigned Lt. Allsup to work with the Town concerning Benton County dog ordinances and working up an agreement between Avoca and the County. Bowen has talked with Lt. Allsup concerning the ordinances and he is going to contact Cody Elkinton, Animal Control, concerning the “Dogs at Large” ordinance, to see if there are vague issues with the County’s Ordinance.
    2. Ald. Hansen, seconded by Ald. Barnes, moved Ordinance No. 101, an ordinance adopting, by reference, a certain technical code entitled “Avoca Zone Code” be placed on its third and final reading by title only. All approved. Motion carried. Ordinance No. 101 was read by title only.

      Ald. Pinkley moved the third reading be approved. Ald. King seconded the motion. All approved. Motion carried.

    3. Bowen reported several letters have been sent and calls made to residents and a business owner concerning unsightly and unsanitary conditions. All issues were cleared up except Rafael Magana, owner of property along Hwy. 62, just south of the Post Office. Registered letter has not been signed for.
    4. Bowen presented the following estimates for surveillance cameras and DVR:

      a. ADT –
      1. 4 channel DVR; 4 cameras (6.0mm)
      Material and Labor - $ 960.00
      Monthly - $53.11

      2. 8 channel DVR; 6 cameras (6.0mm)
      Material and Labor - $1560.00
      Monthly - $85.68

      b. Absolute Security
      1. 8 channel NVR; 6 cameras (3 megapixel)
      Material and labor - $2602.00

      c. Arcom Systems
      Did not submit bid.

      After full discussion, Bowen to see if ADT charge for service calls; Ald. King to check into AT&T and Bowen to call Guard Tronics for an estimate.

    5. Ald. Pinkley had asked for ‘police’ to be placed on the agenda. Bowen reported she had contacted AML’s attorney for some information on town’s our size, but he was on vacation. Bowen to follow up with the Arkansas Municipal League.
    6. Ordinance No. 102, an Ordinance establishing a franchise fee be charged Carroll Electric within the corporate limits of the Town of Avoca and declaring an emergency, was introduced.

      Ald. Hansen, seconded by Ald. King, moved to put proposed Ordinance 102 on its first reading.

      Ordinance No. 102 was read in its entirety.
      No discussion.
      All approved. Motion carried.

      Ald. Pinkley moved to suspend the rules and to waive the second and third reading. Ald. Barnes seconded the motion.
      No discussion.
      All approved. Motion carried.

      Ald. Barnes, seconded by Ald. Hansen, moved to adopt Ordinance No. 102.
      No discussion.
      All approved. Motion carried.

      Ald. Pinkley moved to adopt emergency clause. Ald. Hansen seconded the motion.
      No discussion.
      All approved. Motion carried.

    7. Bowen to pull other franchise ordinances and have Attorney Slinkard review and increase those in the same manner as done in Ordinance No. 102, with Carroll Electric.
    8. Annexations to be added to August agenda.

Ald. Hansen, seconded by Ald. Pinkley, moved the meeting be adjourned at 8:32 PM. All approved. Motion carried.

Respectfully submitted,
Diane Bowen

Recorder-Treasurer

 

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