Town Meeting Minutes

August 11, 2015 - 6:30 PM - Regular Meeting

Present: Recorder-Treasurer Diane Bowen
ALD: Nanette Barnes, Kathy Hansen, Jay King, Dennis Pinkley, Darlene Gregory - Zoning Official Larry Parrish
Absent: Mayor Jordan Sullivan

Acting Mayor Bowen called the regular meeting to order at 6:30 PM and declared a quorum was present.

Pledge of Allegiance.
Moment of Silence.

Ald. Hansen, seconded by Ald. King, moved the minutes of July 14 be approved as presented. All approved. Motion carried.

Ald. Hansen, seconded by Ald. Gregory, moved the July 2015 financial report be approved as presented. All approved. Motion carried.

Avoca Fire & Rescue

No report


No report



    1. Ald. King reported the planning commission met for their regular meeting Tuesday, July 28. Jeff Hawkins, NWA Regional Planning Commission, explained master street plans; will help the commission with identifying and catalogue all roads; help with bicycle/pedestrian sidewalk plans. The commission is also reviewing Avoca’s Sub-Division Regulations.


    1. Larry Parish reported he has checked on the William McIver property at 308 Sheppard Road, concerning four vehicles on the property. There are four wrecked vehicles and various car parts and one truck filled with trash still on the property. Bowen and Parrish to contact Little Flock, if not cleaned up in the very near future.

Committee Reports:

    1. Fall clean-up will be Saturday, October 24.
    1. Ald. Gregory – TAP program – work in progress
    2. Striping streets – on hold until after State Aid work is completed in 2016
    3. Bowen reported the Town’s tractor cannot be retrofitted for hydraulics and the Rossi 6’8” sickle mower with dual hydraulics at $4550, municipal cost, has been ordered.
    4. Bowen reported the drainage is poor on Lester Lane from Old Wire Road to the culvert just east of the driveway into Freedom Fire Pro and Desk Jotto. Bowen to contact Alvin Brewer to have him look at the job to see if sloping the ditch line and installing a culvert, into Boat World, will correct the problem.

3.  Town Image

    1. Ald. Barnes reported the Summer 2015 newsletters have been sent; inflatable Bouncy House has been ordered for the community picnic and the fire department will man it; t-shirts were ordered and delivered; would like to start a “welcome wagon” for new residences/businesses. Sharon DuVall has been working on changes that need to be made to the Civic Guides.

4.   Park

    1. Bray’s Ornamental to start on bike rack the week of August 17.
    2. Bowen reported she has not gotten the electric poles identified that have street lights.
    3. Bowen met with the Highway Department to get Highway 62 easements marked and met with a fence company to get a firm estimate. Cost is $8730 plus an additional $500 if we want a slide gate. Fence will include 668’ of 2-rail, 336’ with hog panels; 90’ of 4’ black chain link, with a 16’ swing gate. Bowen to obtain a second estimate. Town will have to fill some low spots before they do the fencing.

      Ald. Hansen moved the Council allocate no more than $8730 for the fencing, after getting a second bid. Ald. King seconded the motion. All approved. Motion carried.

    4. Bowen to get information about the Apple Shed recipient to Ald. Hansen; Ald. Hansen to re-paint the sign; presentation to be made at 1 PM during the annual community picnic, Saturday, September 12.
    5. Bowen reported Kennedy Electric has looked at the work that needs done at the Apple Shed pavilion and should do the job in the near future.
    6. Bowen reported Mr. Smith and his partner have cleaned the Veteran’s Memorial and repaired the loose tile. Still needs to do some grout work and seal the tiles. Job should be completed by September 1. Concreting around the memorial to replace the red rocks and grass was discussed.
    7. Bowen to order six mini dog waste stations @ $139 each. Stations will not have trash receptacles, but can be placed around the park by our existing trash cans.

5.  Personnel

    1. Council agreed to have Sharon DuVall added to the signature card with Arvest for the Town’s accounts.
    2. Bowen to add ‘office open on Fridays’ on October agenda.


Business Permits

    1. Business license issued to James Holland, Veteran Campfire Wood, LLC, at 489 S. Highway 62. Business is making and selling fire wood bundles.

Building permits

    1. None issued

Unfinished Business:

    1. Bowen reported she called Brian Mencl and he was to have his place cleaned up by August 7. One August 11th, I called again and it is to be cleaned by Monday, August 17. If there is not any progress made by August 18, Bowen is to contact our attorney.
    2. Ald. King reported he and Bowen met with Jose Orellana, Avoca Tire Shop, to try and facilitate a solution between neighbors. When the estimate on the fencing around the steam whistle park was measured, the fence company also measured the distance it would take to extend a privacy fence between Orellana and his neighbor, which is 90 feet. Bowen to get the estimate from the fence company and Ald. King will present to the neighbors.

New Business:

    1. Bowen reported see talked with Lt. Allsup, Benton County Sheriff Department, to see if he had talked with Cody Elkinton, Animal Control, concerning the issues he possibly has with Benton County’s “Dogs at Large” ordinance. Bowen did not invite him to the September council meeting.
    2. Bowen reported the certified letter sent to Rafael Magana, owner of the property at 248 Highway 62, just south of the Post Office, has been returned, as not signed for. The letter was concerning unsightly and unsanitary conditions on their property. Bowen to have a process server deliver the letter. Bowen to verify with Attorney Slinkard if certified and regular mail letters have to be mailed at the same time, in accordance to Avoca Ordinance No. 80.
    3. Bowen reported ADT does not charge for service calls and AT&T is presently just doing residential monitoring.

      Bowen presented estimate from Guard Tronic.

      After full discussion, Ald. Pinkley, seconded by Ald. Hansen, moved to have ADT install 4 cameras and monitoring system for $960, material and labor, with a monthly service charge of $53.11. All approved. Motion carried.

    4. Bowen reported she has followed up with David Schoen, AML attorney, for information on towns that have police departments.
    5. Annexation and Highway 62 frontage was discussed; forming a committee was suggested; talking to Garfield and Gateway was discussed. Bowen to get information on property owners from Wheeler Metals to propone business on Hwy. 62/72 and get information/laws to Council on annexations.
    6. Bowen to find out who conducts council meeting if Mayor and Recorder-Treasurer are not present at a meeting. Meeting to be recorded and notes taken.

Ald. Pinkley, seconded by Ald. Hansen, moved the meeting be adjourned at 8:45 PM. All approved. Motion carried.

Respectfully submitted,
Diane Bowen



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