Town Meeting Minutes

September 8, 2015 - 6:30 PM - Regular Meeting

Present: Recorder-Treasurer Diane Bowen
ALD: Nanette Barnes, Kathy Hansen, Jay King, Dennis Pinkley, Darlene Gregory - Zoning Official Larry Parrish
Absent: Mayor Jordan Sullivan, Recorder-Treasurer Diane Bowen

The meeting was called to order at 6:30 PM.

Ald. Pinkley moved Ald. Jay King preside over the regular scheduled council meeting. Ald. Hansen seconded the motion. All approved. Motion carried.

Pledge of Allegiance.
Moment of Silence.

Acting Mayor King reported Dan Kessler may attend the meeting at 7 PM.

Ald. Hansen, seconded by Ald. Gregory, moved the minutes of August 11 be approved as corrected. All approved. Motion carried.

Ald. Hansen, seconded by Ald. Barnes, moved the draft of the August 2015 financial report be approved as presented. All approved. Motion carried.

Avoca Fire & Rescue

Ald. Hansen will present the ‘Apple Shed’ award at the community picnic on Saturday, September 12. She is still waiting for Bowen to send some information on the recipient.


No report



    1. Acting Mayor King reported he is waiting on Jeff Hawkins, NWA Regional Planning Commission, concerning the master street plan.


    1. Larry Parish reported William McIver, 308 Sheppard Road, has removed the four wrecked vehicles on his property. He is to tag, the truck with trash in it, and get rid of the trash. Property looks good.

Committee Reports:

    1. Fall clean-up will be Saturday, October 24.
    1. Ald. Gregory – TAP program – working on
    2. Striping streets – on hold until after State Aid work is completed in 2016
    3. Ald. Gregory to try and set up a meeting with Paul Pace to look at the roads on October 18.
    4. Acting Mayor King reported when he and Bowen met with the representative of Boat World they talked about the poor drainage on Lester Lane from Old Wire Road to the culvert just east of the driveway into Freedom Fire Pro and Desk Jotto. Alvin Brewer looked at the job and said it would cost at least $2000 to install a culvert and try to correct the drainage, but he does not think it will solve the problem.
    5. Sickle bar is working well.
    6. Works orders are open with Carroll Electric to have two street light poles fixed on Hobbs Road. One pole is by Old Wire Road and the other is by Prairie Creek Road.

3.  Town Image

    1. Ald. Barnes reported she is waiting on a current list of business owners in Avoca, before she starts working on the “welcome wagon” project.
    2. Newsletter sent out looked good and Facebook page is up to date. Volunteer work done on the Veteran’s Memorial, to be noted in next newsletter.

4.   Park

    1. Ald. Hansen reported the bike rack is completed.
    2. No information on the electric poles/flags.
    3. It was reported Ozark Fence submitted a bid in the amount of $10,750 for the fencing at Steam Whistle Depot which included 668’ of 2-rail, 336’ with hog panels; 90’ of 4’ black chain link, with a 16’ swing gate. Bowen notified NW Fence they got the job for $8730. They will not start until mid – end of September. Town will have low spots on Orchard Road side filled in before they start on the fencing.
    4. Kennedy Electric has completed the needed electrical work at the Apple Shed pavilion.
    5. Mr. Smith and his partner have completed the work on the Veteran’s Memorial, except for sealing the tiles. They have done the work at no charge for labor or material. Concreting around the memorial, to replace the red rocks and grass, will be done the same time the pad is poured for the bike rack.
    6. Two of the six mini dog waste stations have been installed in the park on the east side of Old Wire Road. Two will be installed on Park West and one more to be installed in the park on the east side of Old Wire Road. One will be saved for Steam Whistle, unless we see a need for it.
    7. Ald. Hansen reported she received a call concerning a watershed shed meeting. Avoca is at the edge of the watershed, since part of our water goes to Beaver Lake. She will meet a lady on Tuesday, October 6 at the park. Since we don’t have streams or creeks going through our parks, we may fit into a program they have, concerning trees.

5.  Personnel

    1. Sharon DuVall has been added to the signature cards with Arvest for the Town’s accounts.
    2. ‘Office open on Fridays’ will be on October agenda.


Business Permits

    1. No business permits issued in the past month.

Building permits

    1. Building permit issued to Roberto Gonzalez at 801 Old Wire Road, to replace front windows with a door. Electrical inspections are also being done.

Unfinished Business:

    1. It was reported the Mencl property is improving.
    2. Acting Mayor King reported the estimate we received for a privacy fence between Jose Orellana, Avoca Tire Shop, and his neighbor is $1,080. King has not talked to either party, since getting estimate. Ald. Hansen questioned the zoning regulations between commercial and residential properties.

New Business:

    1. Dan Kessler approached the Council to see who he needs to talk to, to see if there is any property in Avoca suitable for multi-family housing. Council said he needs to talk to the planning commission. He is looking for a place that can be used as a faith based, transitional housing for prior inmates and offer skill training. Ald. King to get back with Mr. Kessler with the zoning regulations.
    2. No report on Benton County concerning dogs.
    3. Ald. King reported Bowen was turning over the certified letter sent to Rafael Magana, owner of the property at 248 Highway 62, just south of the Post Office, to our attorney.
    4. Surveillance cameras have been installed.
    5. Per suggestion from Arkansas Municipal League’s attorney, Bowen has ordered a Directory of Municipal Officials. The directory will help us identify towns in Arkansas that have police departments.
    6. Ald. King said ‘building and electrical inspections’ will be on the October agenda. Bowen has worked with a gentleman that does inspections for Little Flock, on getting electrical inspections done for Roberto Gonzalez at 801 Old Wire Road. He currently works for Little Flock and Bowen to meet with him concerning Little Flock’s business model.

Ald. Hansen, seconded by Ald. Barnes, moved the meeting be adjourned. All approved. Motion carried.

Respectfully submitted,
Diane Bowen



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