Town Meeting Minutes

October 13, 2015 - 6:30 PM - Regular Meeting

Present: Recorder-Treasurer Diane Bowen
ALD: Nanette Barnes, Kathy Hansen, Jay King, Dennis Pinkley, Darlene Gregory
Guests: Zoning Official Larry Parrish
Absent: Mayor Jordan Sullivan

Acting Mayor Bowen called the meeting to order at 6:34 PM.

Pledge of Allegiance.
Moment of Silence.

Watershed meeting; Avoca Tire Shop; Dan Kessler; Ronnie Smith property and wet limestone matter from quarry added to agenda.

Ald. Hansen, seconded by Ald. Barnes, moved the minutes of September 8 be approved as presented. All approved. Motion carried.

Ald. Hansen, seconded by Ald. Gregory, moved the August and September 2015 financial reports be approved as presented. All approved. Motion carried. Bowen to look into what the Town can invest our savings in; earn more interest; but still have access.

Avoca Fire & Rescue

It was reported the community picnic was a success.  Bowen reported she had been told the Fire Department profited around $4000.

NEBCO EMS

No report

Planning/Zoning

Planning

    1. Ald. King reported the September planning commission meeting was canceled due to lack of information from Mr. Hawkins, NWA Regional Planning Commission, concerning the master street plan.

Zoning

    1. no report

Committee Reports:

Clean-Up
    1. Fall clean-up will be Saturday, October 24.
Streets
    1. Ald. Gregory – TAP program – New information will come out in January for grants, etc.
    2. Striping streets – on hold until after State Aid work is completed in 2016.
    3. Ald. Gregory to meet with Paul Pace, APAC, to look at the roads on October 15.
    4. Bowen reported when Dollar General purchased their property, part of the dirt road just north of DG was given to Avoca as a “bill of assurance.” Road is .08 miles.
    5. Bowen reported she had contacted Steve Lawrence, Engineer AHTD, concerning a cross walk at the light on Highway 62.
    6. The Mayor would have to request the AHTD review the location for a permit to install a crosswalk.

      If approved, since it is not associated with a school in the immediate area, the state would issue a permit to the Town and the Town would have to install and maintain the crosswalk. Bowen to contact Frankie Guyll to get more information, including costs, and report back to Council. Sidewalk plans need to take in account the crosswalk, when drawn up.

3.  Town Image

    1. Ald. Barnes reported she wants to send out a letter to all businesses to see what they could donate, such as business cards, magnets, etc. to put in a basket for new residents and businesses.
    2. Ald. Barnes reported she had talked with Hoss, Hoss’s RV Mobile Repair, about getting all the businesses together to do shared activities, in/for the Town.

4.Park

    1. Ald. Pinkley, seconded by Ald. Barnes, moved to remove ‘US Flags display’ from the agenda, for the time being. All approved. Motion carried.
    2. NW Fence is waiting on material, to get Steam Whistle Depot fenced. Low spot has been filled in.
    3. Bowen reported there was vandalism in Park West. Some of the lights in the pavilion were messed with and several boards were knocked out in the walkway from the park to the railroad. Bowen to contact Constable Jim Hollenbeck to make him aware of the situation and to see if he can do patrolling on the weekends.
    4. Mercy will be doing free flu shots, for adults, in the Park on Saturday, October 24 from 12 – 2 PM.
    5. Ald. Hansen and Ald. Barnes both mentioned they had tried to make contact with Rogers’ Farmers Market.
    6. Ald. Hansen met with Courtney, a representative from Beaver Water Shed Alliance. The organization is non-profit and deals with any water that drains into Beaver Lake. The portion of Avoca that lies east of Highway 62 is in the Beaver Water Shed. Hansen shared information with the Council concerning soil tests, rain gardens and storm water. Trees can also be ordered in December by Town and/or residents. They are bare root. The Alliance took two (2) soil samples and picked an area in the park that could be made into a rain garden. Grants are available. The need for more trees in the parks was discussed.
    7. The VFW had a 24” X 55 ½” piece of granite cut with an ‘It is the soldier’ poem engraved in it and would like to donate it to Avoca. Council looked at a location and agreed to where the memorial should be placed. The VFW would like to dedicate the memorial on Veteran’s Day.

5.  Personnel

    1. Ald. Hansen, seconded by Ald. Pinkley, moved to hire Sharon DuVall to work part-time. Office will be open on Fridays. All approved. Motion carried.

Permits

Business Permits

    1. No business permits issued in the past month.

Building permits

    1. No building permits issued in the past month.

Unfinished Business:

    1. It was reported the Mencl property is no longer improving. Necessary letters to be sent concerning the unsightly and unsanitary conditions of the property at 309 Sheppard Road.
    2. Avoca Tire Shop - Acting Mayor Bowen clarified the Chadwick property on Russell Road is zoned commercial, and not residential, as discussed in September. Ms. Chadwick to be contacted to see if the parties have stopped at 230 Blevins Lane. If not, a letter to be sent to Jose Orellana to cease and desist the rentals.
    3. Dan Kessler - Bowen clarified to the Council that Avoca does not have any multi-family zoning, only single family. Ald. Jay King to contact Mr. Kessler and advise him of the zoning

New Business:

    1. Bowen to find out how long a town/city can operate with an acting mayor.
    2. Lt. Allsup, Benton County, is in Texas this week and should be able to attend November council meeting concerning dogs.
    3. Bowen reported she had not contacted a process server to have the returned certified letter sent to Rafael Magana, owner of the property at 248 Highway 62, served to him. Bowen also got a phone number for Mr. Magana. Bowen to contact Attorney Slinkard to find out if letters concerning Ordinance No. 80, unsightly/unsanitary conditions, have to be mailed at the same time.
    4. Town received the Directory of Municipal Officials and Sharon DuVall has gone through and identified all the cities that have police departments. DuVall to narrow down the listing to cities with population of 1000 and less. The duties of a Constable were discussed.
    5. Ald. Hansen had a question concerning whether it matters how land was annexed, when figuring the percentage of total footprint allowed to be annexed. Ald. Hansen also noted more pros:
        1. we are not Rogers
        2. we have always saved and paid as we go
        3. we are investigating having a police department
        4. we are developing more park space.

      Bowen to identify the parcels of property from Good Wood to Wheelers on the west side of Highway 62. Ald. Hansen is willing to work on the project along with Ald. Gregory; Bowen suggested the property on the east side of Highway 62 from Beaver Storage going north be looked into; Ald. Pinkley asked if we should look into hiring someone to just work on the annexations.

    6. Resolution 03-15, a resolution authorizing the rate of property tax for the Town of Avoca for the year 2015 to be collected in 2016, was read in full. Ald. Pinkley, seconded by Ald. Barnes, moved Resolution 03-15 be approved. All approved. Motion carried.
    7. Ald. Hansen reported she has received four complaints concerning the wet limestone being hauled out of the quarry. When following the trucks, the cement-like matter, splatters on the vehicles and is very hard to get off. Bowen to contact the quarry and our APAC contact in Fayetteville, to get more information.
    8. Ald. Hansen, seconded by Ald. King, moved a letter to be sent to Ronnie Smith concerning the unsightly conditions of his property at 120 W. Rose Street. All approved. Motion carried.
    9. Bowen reported she and Ald. King met with Mitch Iles concerning ‘building and electrical inspections’. The Town will have up front expenses for required code books; can use Mr. Iles on an as needed basis; he turns his time in and will be paid out of payroll and not as contract labor; permit fees based on heated square footage. Ald. Barnes moved the Town proceed with establishing a building inspector position. Ald. Hansen seconded the motion. All approved. Motion carried.

Ald. Hansen, seconded by Ald. Pinkley, moved the meeting be adjourned at 8:40 PM. All approved. Motion carried.

Respectfully submitted,
Diane Bowen

Recorder-Treasurer

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