Minutes of Regular Meeting

June 14, 2016, 2016 - 6:30 PM - Regular Meeting

Present: Mayor Jordan Sullivan, Recorder-Treasurer Diane Bowen
ALD:

Nanette Barnes, Dennis Pinkley, Darlene Gregory, Jay King

Absent: Ald. Hansen
Guests: Larry Parrish, Jason Evans, Michael Kalagias

Mayor Sullivan called the meeting to order at 6:30 PM.

Pledge of Allegiance
Moment of Silence

Jason Evans, representing Roger’s Cycling Festival, said the festival would be a 3 day event – July 22, 23 and 24th.  Race The Train (Race for the Spike) will be held on Saturday, July 23 and will start at 7:30 am in Rogers.  The cyclists will race the train to Avoca and then back to Rogers. On Saturday there will also be 3 man trials from 10 am – noon and on Sunday, July 24th they will have the road race from 7 am – 3 pm and will do the loop. 

Minutes of May 10 regular meeting were approved as presented. 

May 2016 financial report was approved as presented. 

NEBCO EMS

NEBCO EMS has asked for their budget allotment for 2016.  Monies will be spent on EMT training.

Avoca Fire & Rescue

1. Jason Evans is trying to get an organization to do a bike safety course for the children during the September 24 community picnic.

Planning/Zoning

Planning

    1. Ald. King reported a committee consisting of Jay King, Christine Pinkley and Diane Bowen will meet with Elizabeth Bowen, NWA Regional Planning Commission, concerning Avoca’s bike/pedestrian plan. 
    2. Next planning commission meeting will be June 21.
    3.  
    4. Master Street plan - no progress
    5. Ald. King reported the Avoca Planning Commission will work issues in our planning area, instead of the County.

    6. Mayor Sullivan reported he attended the May 17 workshop held by the Pea Ridge Military Park.  Meeting was very informative, but will have little effect on Avoca’s plans.  Military Park’s plan is to connect the Military Park with bike/ped path to City of Pea Ridge and other discussion concerned the uses within the park.

    7. Mayor Sullivan re-appointed Jay King to the planning commission and also appointed Jim Mills.  Ald. Barnes, seconded by Ald. Pinkley, moved the Mayor’s appointments be approved.  All approved.  Motion carried.  Ald. King and Mr. Mills to be sworn into office, prior to the next planning commission meeting.

Zoning

    1. Larry Parrish, zoning official, reported he sent a letter to Jose Orellana, Avoca Tire Shop, concerning his tires.  Mayor Sullivan looked at the property June 13 and gave Mr. Orellana until June 23 to not only have the tires removed, covered or stored indoors, but to also have all appliances, junk, trash and rubbish cleaned up or removed.
    2. A letter was sent to Miguel Jimenez, owner of property at 250 Hobbs, concerning the privacy fence damaged during the April 20 storm.  Mr. Jimenez was given 30 days to repair fence to its original condition.

    3. Mayor Sullivan questioned whether Larry Parrish was hired as zoning official or zoning official/code enforcement.  Lack of job description was discussed. Mayor Sullivan and Bowen to work on job description, with Ald. Pinkley’s approval.  Bowen reported the agreement with Little Flock, dated December 2012, states it is for code enforcement services.

Committee Reports:

Clean-Up
    1. Fall clean-up will be October 22.
    2. A letter, dated June 9, was sent to Waste Management – Corporate Office, to let them know the Town’s displeasure with the local Waste Management’s customer satisfaction, mainly dealing with our fall and spring clean-ups.

    3. It was agreed not to advertise picking up bulk items for Avoca residents, but to help anyone that calls and needs help.  Ald.  Barnes would like to see if Waste Management will do a bulk pickup, but it is not in our current contract.

Streets
    1. Ald. Gregory reported the TAP application was mailed and received before the June 1st deadline.  The NWA Regional Planning Commission gave us some great input and we also got a letter of approval from the Heritage Trail Partners.  The application was for 2500 feet X 10 feet wide bicycle/pedestrian concrete path, with an estimated project construction cost of $200,450.      

    2. Mayor Sullivan reported he had called both Alvin Brewer and Jack Tidey again, concerning looking at Rader and Woods Lodge Road ditches.  Council agreed to put a bid in paper. Mayor Sullivan to write the specs.

    3. Dave Olson to still do some concrete work on Rader Road.
    4. State Aid – Still waiting for work to be done, just not sure when. Bowen to try and find out a timeline when the work will be done.
    5. Mayor Sullivan said Ald. Hansen had asked to have ‘ditch line on south side of Woods Lodge Road’ put on the agenda.  She thought the contractor should come back out and fix/re-do some things, but after talking with several people, he believes the subject should be dropped unless Ald. Hansen is having trouble with her driveway.

    6. The need for a leaf vacuum in the park and ditches was discussed.  Mayor Sullivan thought a vacuum would cost approximate $2000 – 2500, but the expense could be in putting a box in the back of the truck or trailer.  Larry Parrish to get more information/costs on the vacuum, cost of metal from Wheeler Metal to build a frame and cost of closure on bed from Eagle Body.

3.  Town Image

    1. Ald. Barnes working on a letter to send new residents.      
    2. Facebook page is doing great.
    3. Ald. Barnes reported the American Red Cross may be able to do a blood drive during the community picnic.

    4. Ald. Barnes wrote a draft letter to all businesses in Avoca thanking them for their business and also asking for anything the business would like to put in a welcome package for new residents and businesses.

4.   Park

    1. Mayor Sullivan reported the soccer field has been fertilized.  Additional fertilizer needs  put on ground around September/October. 
    2. Apple Shed recipient was agreed upon.
    3. Ald. Hansen has left the ‘share a book’ library at town hall. Will get installed once a location is determined.

    4. Bowen to contact BBB Septic concerning costs and footprint of a handicap/ADA porta potty. Putting another portable potty close to the parking area for disc golf was discussed.

5. Personnel

    1. Nothing to report

6. Annexation

    1. Nothing to report

Permits

Business Permits

    1. Business permit issued to Brandon Russell, Outbreak Auto Concepts, at 483 S. Highway 62.  Business - automotive shop
    2. Uncle Sam’s Fireworks, 121 West Rose.

Building permits

    1. none issued

Unfinished Business:

    1. Bank of America property, at 309 Sheppard Road, needs to be mowed and there has been a complaint of a lot of vehicles on the property.
    2. Mayor Sullivan reported he had a Benton County Environmental Officer go over to talk to the Avoca Tire Shop and he gave Mr. Orellana literature on tire disposal, etc. Currently the tarp is off the tires, appliances are lying around on the grounds and Mayor Sullivan gave him ten days to clean up.  
    3. Larry Parrish to notify Warpspeed Performance of unsightly conditions on his property at 261 N. Highway 62.
    4. Mayor Sullivan asked that Larry Parrish, zoning official, notify the office when he see problems in town that need addressed, when driving the town streets.

New Business:

    1. Resolution 05-16, a resolution authorizing the execution by the Mayor, on behalf of the Town, an agreement between the Town of Avoca, Arkansas and Benton County Sheriff for animal control services, was read.

       Ald. Pinkley, seconded by Ald. Barnes, moved Resolution 05-16 be approved.  All approved.  Motion carried.

    2. Bowen to call the State to find out where we can post the Purple Heart city signs. 
    3. Bowen to distribute paperwork at July council meeting for filing for municipal office of alderman.  Filing period will open July 29 and close August 19.  Ald. Barnes to put information on Facebook.  
    4. ‘Events held on Town property’ was discussed.  Mr. Kalagias asked about holding an event at the park with Ronnie Smith, prior to election.  It was discussed when the entire Town of Avoca is invited and it is a public event, it should go through the council and the event can be posted, if the pavilion is needed.
    5. Bowen reported the town was asked if they could/would start a ‘free little pantry’. Council agreed not to do at this time.
    6. Bowen to contact the owner of the property adjacent to the sound end of the park on Old Wire Road to see if he is interested in selling and if so how much. The lot is .58 acre. Meeting adjourned at 8:45 PM on a motion by Ald. Pinkley and seconded by Ald. Barnes. Motion carried.

Meeting adjourned at 8:45 PM on a motion by Ald. Gregory and seconded by Ald. Barnes. Motion carried.

Respectfully submitted,
Diane Bowen

Recorder-Treasurer

 

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