Minutes of Regular Meeting

July 12, 2016, 2016 - 6:30 PM - Regular Meeting

Present: Mayor Jordan Sullivan, Recorder-Treasurer Diane Bowen
ALD:

Nanette Barnes, Dennis Pinkley, Darlene Gregory, Jay King, Kathy Hansen

Guests: Michael Kalagias

Mayor Sullivan called the meeting to order at 6:30 PM.

Pledge of Allegiance
Moment of Silence

Mr. Kalagias was present to let the council know a date of September 10 had been picked to have their Libertarian sponsored charity picnic.  Charities can now be contacted; the fire department will fill the boot for MDA and promote their upcoming picnic; possibly having NEBCO do blood pressure checks; wanting to get NWA Food Bank involved, etc.  Libertarians will provide hotdogs for the event.  Since this is a public event the town will post the event so that the pavilion is available from 8am – 5 pm on September 10. 

Minutes of June 14 regular meeting were approved as presented. 

June 2016 financial report was approved as presented.  Bowen reported she has been having some issues getting the bank statements in a timely manner and found out Arvest has outsourced the statements. After speaking with them, several options were available.  Bowen was given a local resource center number that can be called to have statements emailed.  Getting a VISA debit card with a $500 - $1000 limit was also discussed and approved.

NEBCO EMS

NEBCO EMS has asked for their budget allotment for 2016.  Monies will be spent on EMT training.

Avoca Fire & Rescue

1. September 24 - community picnic

Planning/Zoning

Planning

    1. Ald. King reported the bike/pedestrian plan committee met on July 5 and will meet again July 13.  Avoca’s plan has been submitted to Elizabeth Bowen, NWA Regional Planning Commission, for her review.  Nathan Becknell, Roger’s planning, will meet with the committee on the 13th to discuss Avoca’s intent in our planning area and how we would like to connect with Rogers.  A bike event will be held in Rogers July 23-24.  One event will be the Race for the Spike which comes into Avoca.

    2. Planning commission member Bill Engel’s term has expired on the planning commission.  Seat was filled by Jim Mills.
    3.  
    4. Commission is working on changing the language in the zoning code concerning mobile homes.

Zoning

    1. Mayor Sullivan approved the clean-up done by Jose Orellana, Avoca Tire Shop.
    2. The privacy fence was installed at 250 Hobbs.   
    3. Bowen reported there is a job description for zoning official.  Mayor Sullivan and Bowen, with Ald. Pinkley’s approval, to work on job description for code enforcement position.
    4. It was reported Larry Parrish has visited with Dallas Ziegler concerning the unsightly conditions at his place of business, Warpspeed Performance, 261 N. Highway 62, but to date has not sent him a letter.   

Committee Reports:

Clean-Up
    1. Fall clean-up will be October 22.
    2. Bowen reported we received a phone call from Waste Management – Corporate Office, concerning the letter sent to them about our displeasure with their local Waste Management’s customer satisfaction, mainly dealing with our fall and spring clean-ups.  The lady that called said they are the last line in any complaints received and gave Bowen phone numbers and email addresses, in case we run into any further issues.
Streets
    1. It was reported the Town could possibly hear from the State concerning the submitted TAP application in October. 

    2. Mayor Sullivan has not written the specs for the work that needs done on the ditch lines on Rader Road. Once specs are written, advertising for bids will be put in paper.                  

    3. Dave Olson to still do some concrete work on Rader Road
    4. State Aid – Bowen reported the work should be done in early spring of 2017, along with some other small projects in this area.       

    5. Mayor Sullivan reported on cost of the vacuum unit - $3339 for the unit and total with hitch, extra 10’ hose, coupler, shipping etc. $4150.   Cost for Eagle Body to do frame, for the back of the pick-up, would be $1700.  Steel from Wheeler’s Metal to use to make our own side boards would run approximately $205.  After full discussion, Ald. Hansen, seconded by Ald. Barnes, moved the town purchase the vacuum unit for $4,150 and purchase the material to build the side boards and Ald. Pinkley will help build the side boards.  All approved.  Motion carried.

    6. Mayor Sullivan to check into doing our own blade sharpening.

3.  Town Image

    1. Ald. Barnes and Hansen to meet with Stacy Latham concerning her interest in planning a spring fest/fling.

    2. Ald. Barnes still working on letter to businesses.
    3. Ald. Barnes said she has been thinking about having a “movie in the park” event.

4.   Park

    1. Ald. Hansen to contact Ken Shaner to see how the plans are coming with the Steam Whistle Depot.
    2. The Free Little Library has been installed and Christine Pinkley will be overseeing/stocking the library and registering it.  Ald. Hansen to get a plaque made showing who made the Library.     Christine Pinkley was given an OK to create an email address for people to use so they can make comments, suggestions, ask questions or tell where they are from, etc.  avoca.fll@gmail.com
    3. Bowen reported she had contacted BBB Septic concerning costs and footprints of a handicap/ADA porta potty. There are two units that are handicap accessible.  One is an ADA Compliant Unit and one is an enhanced access unit that is non ADA compliant.  BBB Septic would want an eighteen month verbal contract, if they have to purchase a unit, and cost would be for $150 per month for an enhanced access unit, which is 61” X 61”.  Surface needs to be flat – roll into off concrete.

      Bowen did send an email to get the price of both units and asked if we purchased would BBB Septic service.

5. Personnel

    1. Bowen reported Sharon DuVall will not be able to work part time for the town, due to husband’s health.  Ald. Pinkley did make a suggestion of possible office help.
    2. Bowen reported on the dates she will be on vacation.

6. Annexation

    1. Ald. Hansen and Gregory to meet July 14 for committee meeting.

Permits

Business Permits

    1. Linda Lovstad, Linda’s Fireworks, issued a business license for sale of fireworks at 487 S. Highway 62.

Building permits

    1. Gilbert Ballard, 300 E. Rose, issued a permit for a 16’ X 16’ deck with a 6’ X 12’ storage area.

Unfinished Business:

    1. Bank of America property, at 309 Sheppard Road, was cleaned and mowed by Phillips Trash Service.  The property was vacated prior to the cleaning. The town is waiting on a bill so that it can get paid, get canceled check back and file lien.   The property is in need of mowing again.

New Business:

    1. Mayor Sullivan asked for volunteers to work on a committee for QBS, which is the process for selecting an engineer. Using an engineer for long term solutions will help the town in the long run.  Bowen to make copies for all. Subject tabled for a month.

    2. Purple Heart city signs are installed.
    3. Paperwork was distributed for filing for municipal office of alderman.  Filing period will open July 29 and closes August 19.  Ald. Barnes to put information on Facebook.
    4. It was agreed public events held at the park that need the pavilion, can schedule the use of the pavilion.    Town will post the event and date.  
    5. Bowen reported she contacted Mr. Esparza concerning the property adjacent to the sound end of the park on Old Wire Road.  He would sell the .58 acre for $16,000.  Council decided to have a two-rail put up.

Meeting adjourned at 8:30 PM on a motion by Ald. Gregory and seconded by Ald. Barnes. Motion carried.

Respectfully submitted,
Diane Bowen

Recorder-Treasurer

 

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