Minutes of Regular Meeting

February 13, 2018 - 6:30 PM - Regular Meeting

Pledge of Allegiance

Moment of silence

Public forum

Jason Evans asked the council for approval on dates for the bike races dated, March 14, April 4, April 25, May 16, and July 27 — 29th. Councilmen Hansen requested we put future bike races under Parks on the agenda.

Call to order

Meeting was called to order by Acting Mayor and Rec/Tres. Barnes.

Council Roll Call

By Rec/Tres. Barnes: All present

Mayor Jordan Sullivan Rec/Tres. Nanette Bames

ALD: Jay King, Darlene Gregory, Harry Simons, Kathy Hansen, Dennis Pinkley

Declaration of quorum

Acting Mayor and Rec/Tres. Barnes declared a quorum was present

Executive Session

After reviewing applications, Acting Mayor and Rec/Tres. Barnes called an executive session and asked all members of the public to exit the room. The tape recorder was turned off at this time.

Meeting reopened to public

At this time the tape recorder was turned back on. Aldermen Hansen made a motion to appoint Robert Whitehorn to serve the remainder of the term for
Aldermen; position 4. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen Hansen: yes, Aldermen King: yes, and Aldermen Pinkley: yes. All approved, motion carried. Robert Whitehorn was sworn in by acting Mayor and Rec/Tres. Barnes. Aldermen King made a motion to appoint Thomas O'Dell to serve the remainder of the term for Mayor. Seconded by Aldermen Pinkley. Discussion: none. Roll call; Aldermen King: yes, Aldermen Whitehorn: yes, Aldennen Hansen: yes, and Aldermen Pinkley: yes. All approved, motion carried. Thomas O'Dell was sworn in by acting Mayor and Rec/Tres. Barnes.

Council Roll Call

By Rec/Tres. Barnes

Present: Mayor Thomas O'Dell, Rec/Tres. Nanette Barnes

ALD: Jay King, Robert Whitehorn, Kathy Hansen, Dennis Pinkley

Absent: ALD: Harry Simons

Staff

Town Attorney — Edwin McClure: Present

Zoning — Larry Parrish: Present

Guests

Jason Evans
Kim Whitehom
Jim Mills (Planning Member)

Approval of agenda

Aldermen Hansen of the parks committee added bike races to the agenda. A motion was made by Aldermen Hansen to approve the agenda. Seconded by
Aldermen King. Roll call; Aldermen Whitehorn: yes, Aldermen Hansen: yes, Aldermen Pinkley: yes, and Aldermen King: yes. All approved. Motion carried.

Approval of minutes for council meeting

December 12, 2017 - A motion was made by Aldermen Pinkley to approve the minutes of December 12, 2017. Seconded by Aldermen Hansen. All approved. Motion carried.

January 9, 2018 - A motion was made by Aldennen Hansen to approve the minutes of January 9, 2018. Seconded by Aldermen King. All approved. Motion carried.

January 23, 2018 (Special) - A motion was made by Aldermen King to approve the minutes of January 23, 2018 (Special). Seconded by Aldermen Pinkley. All approved. Motion carried.

Monthly Financial Statements

December 2017 - A motion was made by Aldermen Hansen to approve the December 2017 financial report. Seconded by Aldermen Pinkley. All approved. Motion carried.

January 2018 - A motion was made by Aldermen Hansen to approve the January 2018 financial report. Seconded by Aldermen King. All approved. Motion carried.

Staff Report

  1. Avoca Fire & Rescue
    1. Monthly Report; December 2017 & January 2018
  2. NEBCOEMS
    1. None
  3. Facebook & Website: Updated regularly
  4. Yoga Class - Canceled indefinitely due to flu season
  5. Business Permits - as of February 8, 2018 (20 Renewals & 1. New)
    1. APAC — Central QuatTy. renewal
      Ashby Street Out Door: renewal
      Assembled Products: renewal
      Avoca Auto Sales: renewal
      Avoca One Stop: renewal
      Beaver Storage: renewal
      Boat Dock World: renewal
      Charlies Tree Service: renewal
      Chrysalis Studio: renewal
      Dollar General: renewal
      Don's Canopy & Metal Products: renewal
      Freedom Fire Pro: renewal
      Goodwood: renewal
      John Zito Landscaping: renewal
      Latham Cabinets: renewal
      Pinnacle Lawns: new
      Pro-Line Cabinets: renewal
      Two Sisterz Liquor: renewal
      Williams Tree Service: renewal Wingate Outdoor Advertising: renewal
      Wolfes Waypoint Marine: renewal

Building Permits

  1. as of February 8, 2018
    1. Felipe Ruiz - 647 Tucks Chapel Rd; 60 x 25 Horse stall

Committee Reports:

1. Planning commission - Aid. King
  1. Approved lot splits: Maynor & Elsy Alas 14749 Smith Ridge Road DalTyl Rust — 12124 Cemetery Road
  2. Denied lot split: Ruiz & Morales — 647 Tucks Chapel Road
  3. Pool Hall/Beer & Wine — tabled at this time
2. Zoning and code Enforcement - Larry Parrish
      1. None
3. Streets- Ald. Whitehorn
    1. Transportation Alternatives Program (TAP) — Avoca Heritage Trail — on hold
    2. Road damage due to flooding

      FEMA Update was given by Rec/Tres. Barnes. The town has received a total of $ 103,250.42 from FEMA for Rader and Woods Lodge Road due to the flooding that occured in April 2017. Rec/Tres. Barnes will set up a meeting with Allison Wolf from ER*Assist to get Mayor O'Dell and Aldermen Whitehorn up to date on this project.

4. Park-Aid. Hansen
    1. Steam Whistle Depot — Grants;

      Ad for bids published; Wednesday 12/6/17 & Wednesday 12/13/17 ii. Bids for Steam Whistle Pavilion opened at 4:00 pm prior to the January 9th council meeting.

    2. Electric Sign; Aldermen Hansen is in the process of getting bids for the town welcome sign.
5. Personnel-Aid. Pinkley
    1. None
6. Future ofAvoca —Ald. Hansen & Ald. Simons
    1. Surveys mailed on 12/11/17. The town has received numerous responses back per Aldermen Hansen.

Old Business

  1. International Building & Additional codes; Ordinance 115 under new business will pertain to this.
  2. Laserfiche; Document management; Rec/Tres. Barnes informed council she received a quote of $5322.00 for the software, support, installation and hardware. Rec/Tres. Barnes will have John Strickland come to the next meeting to answer any questions the council has.
  3. Engineer
    1. Statement of Qualifications; Council members are in the process of examining potential engineers.

New Business

  1. Ordinance No. 112 Pay adjustmentfor planning members; Attorney McClure read Ordinance No. 112 in its entirety. A motion was made by Aldermen Hansen to accept Ordinance No. 112 on its first reading. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen King: yes, Aldermen Whitehorn: yes, Aldermen Hansen: yes, and Aldermen Pinkley: yes. All approved, motion carried. A motion was made by Aldermen Hansen to put Ordinance No. 112 on its second reading by title only. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen Whitehorn: yes, Aldermen Hansen: yes, Aldermen Pinkley: yes, and Aldermen King: yes. All approved, motion carried. Attorney McClure read Ordinance No. 112 on its second reading by title only. A motion was made by Aldermen King to accept Ordinance No. 112 on its second reading. Seconded by Aldermen Whitehorn. Discussion: none. Roll call;

    Attorney McClure read Ordinance No. 112 on its third and final reading by title only. A motion was made by Aldermen Hansen to accept Ordinance No. 112 on its third and final reading. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen Pinkley: yes, and Aldermen King: yes, Aldermen Whitehorn: yes, and Aldermen Hansen: yes. All approved, motion carried.

  2. Ordinance No. 113 Proceduresfor Ordinance Enforcement; Attorney McClure read Ordinance No. 113 in its entirety. A motion was made by Aldermen Hansen to accept Ordinance No. 113 on its first reading. Seconded by Aldennen King. Discussion: none. Roll call; Aldermen Hansen: yes, Aldermen Pinkley: yes, Aldermen King: yes, and Aldermen Whitehorn: yes. All approved, motion carried. A motion was made by Aldermen Hansen to put Ordinance No. 1 13 on its second reading by title only. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen Pinkley: yes, Aldermen King: yes, Aldermen Whitehorn: yes, and Aldermen Hansen; yes. All approved, motion carried. Attorney McClure read Ordinance No. 113 on its second reading by title only. A motion was made by Aldermen King to accept Ordinance No. 113 on its second reading. Seconded by Aldermen Hansen. Discussion: none. Roll call; Aldermen Pinkley: yes, Aldermen King: yes, Aldermen Whitehorn: yes, and Aldermen Hansen: yes. All approved, motion carried. A motion was made by Aldermen Hansen to put Ordinance No. 113 on its third and final reading by title only. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen King: yes, Aldermen Whitehorn: yes, Aldermen Hansen: yes, and Aldermen Pinkley: yes. All approved, motion carried. Attorney McClure read Ordinance No. 113 on its third and final reading by title only. A motion was made by Aldermen Hansen to accept Ordinance No. 113 on its third and final reading. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen Whitehorn: yes, Aldermen Hansen: yes, Aldermen Pinkley: yes, and Aldermen King: yes. All approved, motion carried.
  3. Ordinance No. 114 General Penaltiesfor Ordinance Violations; Attorney McClure read Ordinance No. 114 in its entirety. A motion was made by Aldermen Hansen to accept Ordinance No. 114 on its first reading. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen Hansen: yes, Aldermen Pinkley: yes, Aldermen King: yes, and Aldermen Whitehorn: yes. All approved, motion carried. A motion was made by Aldermen Hansen to put Ordinance No. 114 on its second reading by title only. Seconded by Aldermen King. Discussion; concerning fees. Roll call; Aldermen King: yes, Aldermen Whitehorn: yes, and Aldermen Hansen; yes, and Aldermen Pinkley: yes. All approved, motion carried. Attorney McClure read Ordinance No. 114 on its second reading by title only. A motion was made by Aldermen King to accept Ordinance No. 114 on its second reading. Seconded by Aldermen Hansen. Discussion: none. Roll call; Aldermen Pinkley: yes, Aldermen King: yes, Aldermen Whitehorn: yes, and Aldermen Hansen: yes. All approved, motion carried. A motion was made by Aldermen Hansen to put Ordinance No. 114 on its third and final reading by title only. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen King: yes, Aldermen Whitehorn: yes, Aldermen Hansen: yes, and Aldermen Pinkley: yes. All approved, motion carried. Attorney McClure read Ordinance No. 114 on its third and final reading by title only. A motion was made by Aldermen Hansen to accept Ordinance No. 114 on its third and final reading. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen Whitehom: yes, Aldermen Hansen: yes, Aldermen Pinkley: yes, and Aldermen King: yes. All approved, motion carried.
  4. Ordinance No.] 15 Adopting Various Codes by Reference and other Purposes; Attorney McClure read Ordinance No. 115 in its entirety. A motion was made by Aldermen Hansen to accept Ordinance No. 115 on its first reading. Seconded by Aldermen Pinkley. Discussion: none. Roll call; Aldermen Hansen: yes, Aldermen Pinkley: yes, Aldermen King: yes, and Aldermen Whitehorn: yes. All approved, motion carried. A motion was made by Aldermen Hansen to put Ordinance No. 115 on its second reading by title only. Seconded by Aldermen King. Discussion; none. Roll call; Aldermen Pinkley: yes, Aldermen King: yes, Aldermen Whitehorn: yes, and Aldermen Hansen: yes. All approved, motion carried. Attorney McClure read Ordinance No. 115 by title only. A motion was made by Aldermen King to accept Ordinance No. 115 on its second reading by title only. Seconded by Aldermen Whitehorn. Discussion: none. Roll call; Aldermen Whitehorn: yes, Aldermen Hansen: yes, Aldermen Pinkley: yes, and Aldermen King: yes. All approved, motion carried. A motion was made by Aldermen Hansen to put Ordinance No. 115 on it third and final reading by title only. Seconded by Aldermen King. Discussion; none. Roll call; Aldermen Pinkley: yes, Aldermen King: yes, Aldennen Whitehorn: yes, and Aldermen Hansen: yes. All approved, motion carried. Attorney McClure read Ordinance No. 115 on its third and final reading by title only. A motion was made by Aldermen Hansen to accept Ordinance No. 115 on its third and final reading. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen King: yes, Aldermen Whitehorn: yes, Aldermen Hansen: yes, and Aldermen Pinkley: yes. All approved, motion carried.
  5. Resolution No. 01-18 Meeting Rules ofthe town council; Attorney McClure read Resolution No.01-18 in its entirety. A motion was made by Aldermen Hansen to accept Resolution No.01-18 on its first and final reading. Seconded by Aldermen Pinkley. Discussion: none. Roll call; Aldermen Hansen: yes, Aldermen Pinkley: yes, Aldermen King: yes, and Aldermen Whitehorn: yes. All approved, motion carried.
  6. Resolution No. 02-18 2018 Budget; Attorney McClure read Resolution No.02-18 in its entirety. A motion was made by Aldermen Pinkley to accept Resolution No.02-18 on its first and final reading. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen Pinkley: yes, Aldermen King: yes, Aldermen Whitehom: yes, and Aldermen Hansen: yes. All approved, motion carried.
  7. Resolution No. 03-18 General Pay Scale Schedule; Attorney McClure read Resolution No.0318 in its entirety. A motion was made by Aldermen Hansen to accept Resolution No.03-18 on its first and final reading. Seconded by Aldermen Pinkley. Discussion: none. Roll call; Aldennen King: yes, Aldermen Whitehorn: yes, Aldermen Hansen: yes, and Aldermen Pinkley: yes. All approved, motion carried.
  8. Resolution No. 04-18 Postings ofBylaws & Ordinances; Attorney McClure read Resolution No.04-18 in its entirety. A motion was made by Aldermen Hansen to accept Resolution No.04-18 on its first and final reading. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen King: yes, Aldermen Whitehorn: yes, Aldermen Hansen: yes, and Aldermen Pinkley: yes. All approved, motion carried.
  9. Resolution No. 05-18 Recognizing the opioid epidemic in the United States & The State of Arkansas; Attorney McClure read Resolution No.05-18 in its entirety. A motion was made by Aldermen King to accept Resolution No.05-18 on its first and final reading. Seconded by Aldermen Whitehorn. Discussion: legal liabilities on the town. Roll call; Aldermen Pinkley: no, Aldermen Whitehorn: yes, Aldermen Hansen: yes, and Aldermen King: yes. All approved, motion carried.
  10. Re-appointing Planning Members; Alvin Brewer and Christine Pinkley; Mayor O'Dell re-appointed Alvin Brewer and Christine Pinkley to the Avoca Planning Commission. Aldermen Hansen made a motion to approve Mayor O'Dell's re-appointments of Alvin Brewer and Christine Pinkley to the Avoca Planning Commission. Seconded by Aldermen King. Discussion: none. Roll call by hand; Aldermen Pinkley: yes, Aldermen Whitehorn: yes, Aldermen Hansen: yes, and Aldermen King: yes. All approved, motion carried.
  11. Bike Races; Jason Evans will contact Aldermen Hansen concerning any future bike events and she will bring it before the council. Aldermen Hansen or Rec/Tres. Barnes will contact Jason Evens with any decisions the council will make.

Announcements

  1. February Planning Meeting scheduled for Tuesday February 20, 2018
  2. NEBCO - 14th Amual Chili Cook-off Adjournment

Adjournment: 8:10 pm

Respectfully submitted,
Nanette Barnes, Recorder-Treasurer

Attested Alderman Jay King

 

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