Minutes of Regular Meeting

March 13, 2018 - 6:30 PM - Regular Meeting

Pledge of Allegiance

Moment of silence

Guests

Chief Rob Taylor

Public forum

Chief Rob Taylor with NEBCO updated council on NEBCO business.

Call to order

Meeting was called to order by Mayor O'Dell at 6:30 pm

Council Roll Call

by Rec/Tres. Barnes
Present: Mayor Thomas O'Dell
Rec/Tres. Nanette Barnes
ALD: Jay King, Harry Simons, Robert Whitehorn,
Kathy Hansen and Dennis Pinkley

Declaration of quorum

Mayor O'Dell declared a quorum was present

Staff

Town Attorney — Edwin McClure: Present

Zoning — Larry Parrish: Present

Consent of Agenda

Consent of February 13, 2018 council meeting minutes - A motion was made by Ald. Hansen to approve the minutes of February 13, 2018. Seconded by Ald. King. Roll call; Ald. King: yes, Ald. Whitehorn: yes, Ald. Hansen: yes, and Ald. Pinkley: yes. All approved, motion carried.

Consent of February 2018 Monthly Financial Statement — A motion was made by Ald. Pinkley to approve the February 2018 financial report. Seconded by Ald. Simons. All approved. Motion carried.

Executive Session

After reviewing applications, Acting Mayor and Rec/Tres. Barnes called an executive session and asked all members of the public to exit the room. The tape recorder was turned off at this time.

Meeting reopened to public

At this time the tape recorder was turned back on. Aldermen Hansen made a motion to appoint Robert Whitehorn to serve the remainder of the term for
Aldermen; position 4. Seconded by Aldermen King. Discussion: none. Roll call; Aldermen Hansen: yes, Aldermen King: yes, and Aldermen Pinkley: yes. All approved, motion carried. Robert Whitehorn was sworn in by acting Mayor and Rec/Tres. Barnes. Aldermen King made a motion to appoint Thomas O'Dell to serve the remainder of the term for Mayor. Seconded by Aldermen Pinkley. Discussion: none. Roll call; Aldermen King: yes, Aldermen Whitehorn: yes, Aldennen Hansen: yes, and Aldermen Pinkley: yes. All approved, motion carried. Thomas O'Dell was sworn in by acting Mayor and Rec/Tres. Barnes.

Council Roll Call

By Rec/Tres. Barnes

Present: Mayor Thomas O'Dell, Rec/Tres. Nanette Barnes

ALD: Jay King, Robert Whitehorn, Kathy Hansen, Dennis Pinkley

Absent: ALD: Harry Simons

Consent of Agenda

Aldermen Hansen of the parks committee added bike races to the agenda. A motion was made by Aldermen Hansen to approve the agenda. Seconded by
Aldermen King. Roll call; Aldermen Whitehorn: yes, Aldermen Hansen: yes, Aldermen Pinkley: yes, and Aldermen King: yes. All approved. Motion carried.

Staff Report — Rec/Tres. Barnes

  1. Avoca Fire & Rescue
    1. Monthly Report; February 2018
  2. NEBCOEMS
    1. None
  3. Facebook & Website: Updated regularly
  4. Business Permits (12 Renewals & 1 New)- as of March 8, 2018
    1. Ahart's Automotive; renewal
      Avoca RV & Boat Storage; renewal
      C & K Produce; renewal
      Choo-Choo's Pizza; renewal
      GMI Glazing Specialties; renewal
      Graceful Maids of NWA; new
      Hoss's RV Repair; renewal
      Jeannie's Gems & Junk; renewal
      K & K Auto Sales; renewal
      Kathy's Fireworks; renewal
      Kimball Automotive; renewal
      Kirby Construction; renewal
      TCB Mixed Martial Arts; renewal
    2. Building Permits — as of March 8, 2018
      1. a. None

Approval of minutes for council meeting

December 12, 2017 - A motion was made by Aldermen Pinkley to approve the minutes of December 12, 2017. Seconded by Aldermen Hansen. All approved. Motion carried.

January 9, 2018 - A motion was made by Aldennen Hansen to approve the minutes of January 9, 2018. Seconded by Aldermen King. All approved. Motion carried.

January 23, 2018 (Special) - A motion was made by Aldermen King to approve the minutes of January 23, 2018 (Special). Seconded by Aldermen Pinkley. All approved. Motion carried.

Monthly Financial Statements

December 2017 - A motion was made by Aldermen Hansen to approve the December 2017 financial report. Seconded by Aldermen Pinkley. All approved. Motion carried.

January 2018 - A motion was made by Aldermen Hansen to approve the January 2018 financial report. Seconded by Aldermen King. All approved. Motion carried.

Building Permits

  1. as of February 8, 2018
    1. Felipe Ruiz - 647 Tucks Chapel Rd; 60 x 25 Horse stall

Committee Reports:

1. Planning commission - Aid. King
  1. Approved lot splits: Council Family Trust — 12193 Cemetery Road
  2. Planning Commission will start working on the Unsightly and Unsanitary codes and Animal control.
  3. Ald. Hansen requested the planning commission start working on the master street plan.
2. Zoning and code Enforcement - Larry Parrish
      1. Mayor O'Dell updated council on his meeting with SherriffHolloway concerning enforcing the towns ordinances.

New Business

  1. Food Trucks; Rec/Tres. Bames informed council, Jason Evans has asked about having Food Trucks at the next Bike Race event. Ald. Hansen made a motion all Food Trucks need to abide by the same business regulations, licenses and fees as other businesses in town. Seconded by Ald. King. Discussion; was held concerning restrictions and fees. Motion failed. Ald. Hansen made a motion all Food Trucks need to abide by the same business regulations, licenses and fees as other businesses in town for organized events only. Discussion; was held concerning the definition of organized events. Motion amended to change organized events to Tovvn of Avoca sanctioned events. Seconded by Ald. Simons. Discussion; None. Approved by acclimation.

Mayor for the Good of the Town

  1. Agenda Clutter
    1. Tabled with Cause; report late due to lack of or waiting on information
    2. Tabled for Lack of Merit; due to lack of community support or cost unjustified. On the next agenda, it will be placed under old business. *LOM will be placed next to the item on agenda. If no Aldermen picks this issue up it will be removed from the next agenda.
    3. Only an Aldermen who is supporting/sponsoring said item can place an item on the agenda
  2. President Trump has declared National Vietnam Day on March 29th . Mayor O'Dell will decorate the memorial on that day,

Announcements

  1. BC Inmates to clean streets week of April 16th
  2. Planning Meeting scheduled for Tuesday April 17, 2018
  3. Council Meeting scheduled for Tuesday May 8, 2018
  4. Spring Clean-up scheduled for Saturday May 12, 2018

Adjournment

A motion was made by Ald. Pinkley and seconded by Ald. Hansen to adjourn meeting at 7:50 pm. Approved by acclimation.

Respectfully submitted,
Nanette Barnes, Recorder-Treasurer

Attested Alderman Jay King

 

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